Section 2 - Lamar University Safety Policy

  1. PURPOSE AND SCOPE

1.1          The goal of Lamar University's Safety Policy is to develop positive attitudes regarding accident prevention for all employees of our University. All supervisors are to be cognizant of the safety needs of their employees and the general public. They are charged with the responsibility of initiating necessary preventive measures to control safety hazards. It is essential that all supervisors recognize and accept this responsibility for the safety of all employees. Safety shall be incorporated as an integral part of all University programs. All employees are responsible for taking reasonable and prudent action to prevent involvement in an accident.

1.2          The responsibility for the administration and implementation of the University's Safety Program is assigned to the Director of EHS & Risk Management. The Director of EHS & Risk Management is responsible for ensuring that appropriate safety policies are promulgated and disseminated and for reviewing overall safety records with a view to identifying areas of concern. The Risk Management & Occupational Safety Coordinator is responsible for detecting unsafe conditions and unsafe acts and reviewing inspection reports from all areas periodically to ensure the safety of the University's working environment. The Risk Management & Occupational Safety Coordinator is also empowered to stop work functions whenever imminent danger can result in serious injury. All discrepancies noted or detected will continue to be remedied either by work order or by the responsible supervisor.

 

  1. POLICY
  • This policy statement establishes a Safety Policy for the conservation and protection of human and material resources and for the maintenance of healthful and controlled environments. The Safety Policy will be brought to the attention of all personnel, included in all appropriate manuals, and distributed to all new employees during their initial orientation and training.
  • The University will appoint a Risk Reduction Committee. The Committee has six basic purposes.
  • Develop and maintain the interest of directors, department chairs, managers and front –line supervisors and keep them informed on safety matters.
  • Stimulate and maintain employee interest and show them that their cooperation is needed to minimize accidents.
  • Make safety activities a function of the University’s operation and an integral part of operating procedures and methods.
  • Provide an opportunity for free discussion of occupational hazards or potential problems and preventive measures.
  • Assist the Director EHS & Risk Management evaluate safety suggestions.
  • Maintain the full backing of management to allow the Risk Reduction Committee to perform its purpose efficiently.

    3.    OBJECTIVES

  • To provide information as to where specialized safety information can be found.
  • To address safety items generally applicable across Lamar University campus.
  • To reinforce to idea that all employees are responsible for safety compliance.
  • To advocate the responsibility of managers and supervisors to support occupational safety through safety meetings and individual counseling.

    4. RESPONSIBILITIES

Office of EHS & Risk Management, through the Vice President for Finance and Operations, acts as the Authority having jurisdiction in matters concerning safety.

 

  • Vice President for Finance and Operations
    • To establish and monitor the Comprehensive Safety Plan.
    • To promote safety and health considerations as integral components in the planning and decision-making process at all levels of the organization.
    • To hold managers/supervisors/employees accountable for acts and conditions within their areas of responsibility and control.
    • To coordinate with the Director EHS & Risk Management on safety-related issues.
    • To serve as the authority having jurisdiction in all fire and life safety issues.

 

  • Director EHS & Risk Management
    • To implement and monitor the Safety Plan.
    • To assist management and supervisors in establishing reasonable and measurable safety goals and objectives and provide performance feedback in obtaining the established goals and objectives.
    • To review annually and update as necessary the Safety Plan and manual.
    • To promote safety awareness through the distribution of educational materials such as posters, flyers, brochures, and safety articles.
    • To assist management and supervisors with safety related issues and topics to be presented and discussed at scheduled staff meetings.
    • To encourage management and supervisors to conduct and document periodic safety inspections of assigned work areas.
    • To perform timely analyses of Workers’ Compensation injury losses, and at least annually prepare a summary report for the Vice Presidents for Finance and Operations.

 

  • Risk Management & Occupational Safety Coordinator
    • To assist, advise, and guide the operation of the Safety Plan.
    • To prepare information to be presented to all new employees concerning the Plan.
    • To conduct and document at least an annual safety inspection of the entire campus.
    • To assist management and supervisors with accident and incident investigation to ensure all mishaps are investigated in a timely and thorough appropriate corrective actions taken.
    • To maintain a record of all jobs-related injuries or illnesses and coordinate proper reporting with the University claims coordinator.

 

  • Managers & Supervisors
    • To minimize job-related injuries and illnesses through implementation of the Safety Plan in areas of operation.
    • To accept responsibility for the Safety Plan.
    • To observe employees’ work practices and take immediate action whether to reinforce safe behavior or correct unsafe behavior or work conditions.
    • To include discussions and training on safety-related issues on topics on a regular basis during staff meetings.
    • To ensure procedures are in place to investigate and report in a timely manner accidents and incidents in the assigned work areas.

 

  • Employees
    • To account for personal safety to the maximum extent possible.
    • To attend and participate in training and discussions concerning safety-related issues and concerns.
    • To report to supervisor or manager any safety hazard that cannot be immediately corrected.
    • To report to work in the physical condition that allows safe accomplishment of the job.
    • To attempt to correct, if possible, any observed condition or practice that has caused, or has the potential to cause, an injury or damage to property. The circumstances and as much fact as possible should be reported to the supervisor immediately.
    • To seek training opportunities regarding safe work practices and safe operating procedures.