Curriculum Approval Process
Curriculum Actions Summary Table
Curriculum Change | Office of Accred & Assessment Review | College | University Level | TSUS BOR | THECB | SACSCOC | Financial Aid | Time for Approval |
Adding a course | Yes |
Dept, Committee and Dean |
UUCC (UG) Graduate Council (Graduate) |
Add course to Inventory | No | No | No | 6-9 mos |
Change existing course | Yes | Dept, Committee and Dean |
UUCC (UG) Graduate Council (Graduate courses) |
depends | no | no | No | 6-9 mos |
Delete existing course | Yes | Dept, Committee and Dean |
UUCC (UG) Graduate Council (Graduate courses) |
yes | no | no | No | 6 mos |
Add new academic program (non-engineering) | Yes | Dept, Committee and Dean |
UUCC (UG) Graduate Council (Graduate courses) |
yes | yes | depends | Yes | 1-2 years |
Overview
What is the basic process for approving curriculum?
Step 1. First, determine what type of curriculum change you need if you are not sure contact Dr. Hefner-Babb
Step 2
Fill out the appropriate document(s) to initiate the approval process and submit them to the Office of Accreditation and Assessment for review. The documents will be returned to the Department Chair.
Step 3
The Department Chair reviews and approves document(s) then forwards to the appropriate College Curriculum Council for review.
Step 4
The College Curriculum Council reviews and approves documents(s) then forwards to the Dean.
Step 5
The Dean reviews and approves document(s) then returns the documents to the Office of Accreditation and Assessment (storey@lamar.edu).
Step 6
The Program Proposal or Course Proposal smartsheet will be updated.
Step 7
Dr. Hefner-Babb will review and 1) approve the documents or 2) contact the department with any questions or comments. Once approved the documents will be returned to either Carly or Aida to add to the appropriate University Curriculum Council Agenda.
Step 8
The appropriate University Curriculum Council reviews and approves the document(s) then forwards to the Associate Provost.
Step 9
The Associate Provost reviews and approves the document(s).
Step 10
Depending on the type of request the document(s) will be either forwarded to the Texas State University System (TSUS) Board of Regents for review and approval or they will be forwarded to the Registrar's office.
a. If document(s) need to be submitted to the TSUS Board of Regents they will stay in the Associate Provost's office until the next TSUS Board of Regent's Meeting. (Meetings are held quarterly in February, May, August and November).
b. If document(s) do not need to be submitted to the TSUS Board of Regents they will be forwarded to the Registrar's office
Step 11
The TSUS Board of Regents reviews and approves the documents. The Provost or Associate Provost notifies the SACSCOC Liaison after the meeting about the approved items.
Step 12
The SACSCOC Liaison reviews the TSUS agenda items to determine what items need to be forwarded to the Texas Higher Education Coordinating Board (THECB) for review and approval.
a. If items need to be submitted to the THECB they are held by the SACSCOC Liaison until the THECB notifies the Provost and the THECB Liaison of the item's approval.
Some items require 50 mile radius notification BEFORE document(s) can be submitted to the THECB.
The THECB staff reviews items year round and the board makes decisions on a monthly basis.
b. If document(s) do not need to be submitted to the THECB they will be forwarded to the Registrar's office.
Step 13
Depending upon the nature of the request some items might require a notification or prospectus to be submitted to SACSCOC for substantive change review.
a. If the document(s) need to be submitted to SACSCOC they will stay with the SACSCOC Liaison until approval is received.
b. If document(s) do not need to be submitted to SACSCOC they will be forwarded to the Registrar's office.
Step 14
All new programs and online offerings will be submitted to the Office of Financial Aid for addition to the approved programs inventory. Note: a program is not eligible for financial aid if this step is not completed.
Step 15
When all approvals are received the program will be added by the Registrar's Office.
Individual Courses
A. Adding a new course?
To add a new course to the LU inventory
Form: Course Addition Form
Syllabus: Sample Syllabus using the Concourse template
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, Registrar
Exception: If the course will be taught at the 4000/5000/6000 levels the graduate section(s) will need to meet the requirements for academic rigor (SACSCOC Standard 9.6)
B. Proposing stacked 4000/5000/6000 courses?
Proposing stacked 4000/5000/6000 courses for the curriculum?
Form: Course Addition Form for both courses
Syllabus: Sample Syllabus using the Concourse template for both courses
Approvals: Department, College, Undergraduate Curriculum Council and Graduate Council, TSUS Board of Regents, Registrar
Exception: If the course will be taught at the 4000/5000/6000 levels the graduate section(s) will need to meet the requirements for academic rigor (SACSCOC Standard 9.6) for the course title, course description, learning outcomes and research,
C. Changing an existing course?
To change or modify an existing course in the LU inventory
Form: Course Change Form
Syllabus: Sample Syllabus using the Concourse template
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, Registrar
Exception: If the course will be taught at the 4000/5000/6000 levels the graduate section(s) will need to meet the requirements for academic rigor (SACSCOC Standard 9.6)
D. Deleting an existing course?
To delete a course in the LU inventory
Form: Course Deletion Form
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, Registrar
Degree Programs
Adding a new masters or baccalaureate academic program?
To add a new degree to the LU inventory
Forms:
- Initial Planning Authority to Office of Accreditation and Assessment
- THECB New Degree Form
- Approvals: Department, College and Curriculum Council, TSUS Board of Regents, 50 mile radius notification letter, THECB, SACSCOC, Financial Aid, Registrar
- Syllabus for any new courses in the degree program.
Modify an existing degree program
To modify an existing degree plan in the LU inventory
Forms: Initial Planning Authority to Office of Accreditation and Assessment
Syllabus: Syllabus for any new courses in the degree program.
THECB form for Existing Program Changes:
- Semester Credit Hour Change Form
- Degree Title Change Request Form
- CIP Change Request Form
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB, SACSCOC (if over 25% new content)
Consolidate existing degree programs
To consolidate degree programs in the LU inventory
Forms: Initial Planning Authority to Office of Accreditation and Assessment
THECB Form for Consolidation of Degree Programs
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB, SACSCOC (teach out plan), Office of Financial Aid, Registrar
Delete an existing degree program (Teach Out)
To delete a degree from the LU inventory:
Forms: Initial Planning Authority to Office of Accreditation and Assessment, Program Deletion Form
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB, SACSCOC (teach out plan), Office of Financial Aid, Registrar
Certificates
Add a new undergraduate certificate program?
To add a new undergraduate certificate degree to the LU inventory that is less than 20 SCH:
Forms: Initial Planning Authority to Office of Accreditation and Assessment
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, Financial Aid, Registrar
Undergraduate Certificate (21-36 SCH) Upper Division Courses only
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB New Certificate Form, 50 mile radius notification letter
Approvals: Department, College, Curriculum Council, TSUS Board of Regents, 50 mile radius letter, THECB, Financial Aid, Registrar
Add a new Graduate Certificate
To add a new graduate certificate degree to the LU inventory that is less than 16 SCH:
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB New Certificate Form (link)
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, Registrar
Graduate Certificate (16-29 SCH)
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB New Certificate Form (link), 50 mile radius notification letter
Approvals: Department, College, Curriculum Council, TSUS Board of Regents, 50 mile radius letter, THECB, Financial Aid, Registrar
Modify an existing certificate program
To modify an existing certificate program in the LU inventory:
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB Academic Program Modification form
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB (if needed), Registrar
Delete an existing certificate program
To delete an existing certificate program in the LU inventory:
Forms: Initial Planning Authority to Office of Accreditation and Assessment, Program Deletion form
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB (if necessary), Financial Aid, Registrar
Minors
Add a minor
To add a new minor to the LU inventory
Forms: Initial Planning Authority to Office of Accreditation and Assessment
Approvals: Department, College and Curriculum Council, Registrar
To modify or delete a minor
To modify or delete a minor from the LU inventory
Forms: Initial Planning Authority to Office of Accreditation and Assessment, Program modification or deletion form
Approvals: Department, College and Curriculum Council, Registrar
Degree concentrations
To add a degree concentration
To add a new degree concentration to the LU inventory
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB New Program form (partial);
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB (for distance inventory BBA only), Registrar
To modify or delete a concentration
To modify or delete a degree concentration in the LU inventory
Forms: Initial Planning Authority to Office of Accreditation and Assessment, Program Change form or Program deletion form
Approvals: Department, College and Curriculum Council, TSUS Board of Regents, THECB (for distance inventory only), Registrar
Administrative Changes
To add a new administrative department
To add a new administrative department to the LU organization structure
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB Administrative Change form, memo to Provost/President requesting change
Approvals: Department, College and Curriculum Council, Provost, President, TSUS Board of Regents, THECB, Registrar
To change the existing name of a department
To change the existing name of an administrative department in the LU organization structure
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB Administrative Change form, memo to Provost/President requesting change
Approvals: Department, College and Curriculum Council, Provost, President, TSUS Board of Regents, THECB, Registrar
To move a degree to a different department
To move an existing degree to a different department in the LU organization structure
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB Administrative Change form, memo to Provost/President requesting change
Approvals: Department, College and Curriculum Council, Provost, President, TSUS Board of Regents, THECB, Registrar
Change mode of delivery
Change a course from F2F to hybrid or online
To change the mode of delivery of a course from F2F to hybrid or online
Forms: THECB Distance Inventory Form, Memo requesting change of modality.
Approvals: Department Chair, Dean of College, Curriculum Councils, Registrar
Change mode of delivery for a degree program
To change the mode of delivery of a degree program from F2F to hybrid or online
Forms: Initial Planning Authority to Office of Accreditation and Assessment, THECB Distance Education Inventory, notification / prospectus to SACSCOC
Approvals: Department, College and Curriculum Council, Associate Provost for Digital Learning, TSUS Board of Regents, THECB, SACSCOC notification/prospectus, Financial aid, Registrar
Fast Track Degrees
Create a Fast Track degree
To create a Fast Track (4+1 or 3+2) degree program:
Forms: Initial Planning Authority to Office of Accreditation and Assessment, Fast Track degree form
Approvals: Department, College, Undergraduate Curriculum Council, Graduate Council, TSUS Board of Regents, Registrar