LIT Student Housing and Payment Policy for Lamar Institute of Technology Students

LU Housing and Residence Life is committed to providing on-campus student housing priority to new LU freshmen and current LU residential students choosing to return to live on campus. On-campus student housing is then offered to eligible LIT students on a space-available basis. LIT students are responsible for total charges related to housing and selected meal plans. LIT students are housed in 3-person suites in either double or single rooms in Gentry Hall on a space-available basis.

An application must be filled out and submitted to the Housing and Residence Life office by mail, email, or in person. Prior to being able to sign a contract and to receive a room assignment, LIT students are required to pay a down payment of $800. This $800 is due before a student can receive a housing assignment. The remaining balance must be paid in full prior to move-in or in accordance with the following payment schedule:

• Initial $1,100.00 installment is due August 1 or prior to move-in. Students who fail to complete the initial installment payment in full are not eligible to receive keys or move into University Housing.
• The remaining balance will be evenly divided. The first half of the remaining balance is due September 1.
• Failure to complete payment of the first half of the remaining balance will result in the deactivation of the student's meal plan and the student will not have access to on-campus dining. Meal plans may be reinstated upon full payment of the balance within the allotted time period.
• The final opportunity for payment in full of the remaining housing and meal plan balance is due October 1. All payments must be completed in full no later than October 1.
• Failure to complete payment for the remaining balance by the final deadline of October 1 will result in the eviction of the student. Additionally, the student's account, with all related charges as agreed upon in the Housing Contract, will be referred to collections.
• For the Spring semester, the $1,100.00 installment is due on January 1.
• The first half of the remaining balance is due on February 1.
• Payment in full is due on March 1.
• Deactivation of meal plan and eviction will occur as described above for the Spring semester.

All payments are made at LU Cashier's Office, located in the Wimberly Student Services Building. This payment schedule is final and applies to all LIT students regardless of financial aid or scholarship status.

Cancellation of Housing Contracts and Appeals

See the Housing Contract that you agreed to and/or the sample copy located at lamar.edu/residencelife under Policies and Forms. Your signed Housing Contract supersedes this Handbook in the event of a discrepancy.

Any student wishing to cancel their Housing Contract must submit a Housing Contract Cancellation Request Form, available online or from the Housing and Residence Life office, to the Director of Housing and Residence Life. Cancellation requests do not suspend or terminate the student's obligations under the Housing Contract until the request is officially approved by Housing and Residence Life.

Cancellation of Housing Prior to the First Day of Classes for the Academic Year

When the cancellation request is received after June 30 and prior to the first official move-in day for the academic year, the following will occur:

1. If the student has an approved contract on file and enrolls in classes at either LU or LIT during the term of the contract, the student will be held responsible for fulfilling the agreement, including full payment of room charges (including meal plan), and a space will be reserved for the student in a residence hall.
   
   
2. If a new student has an approved contract on file, but does not enroll in classes at either LU or LIT during the term of the contract, the agreement will be cancelled, all charges will be removed from the student's account, and the student will forfeit the down payment.
   
   
3. If a current resident student in university housing submits a new housing contract for the next academic year, but does not enroll in classes for the semester indicated in the application, the agreement will be cancelled, and the student will be charged a liquidated fee of $500.00.

Cancellation of Housing During the Academic Year

Generally, once classes have begun, requests for cancellation are only considered for the following reasons:

1. Voluntary withdrawal from university housing after the student has officially withdrawn from Lamar University and/or LIT with the appropriate written notification and approval as required by the University.
   
   
2. Marriage, after the contract term began and legal verification has been provided to Residence Life.
   
   
3. For reasons other than those listed, the student must be able to demonstrate that a significant, uncontrollable, and unforeseen change has occurred since the time that the contract was signed/submitted online, that now requires release from the agreement. Verifiable third party documentation that supports the request must be provided at the time the request is made.

In the above cases, if cancellation is approved, the agreement will be cancelled and the student will be charged on a pro rata basis for the time spent in university housing as well as 50% of the remaining charges for the remainder of the contract term. A student who files a request for cancellation after the eighth week of class of either the fall or spring semester will be charged for the entire semester plus 50 % of any additional semester/term. For example, if a two-semester agreement is cancelled in November, the student will be charged the full amount for the fall semester for housing and meals and the student will also be charged 50% of the total amount due for the spring semester.

Any amount due the student for room charges (minus any outstanding balances remaining on the student's account) will be refunded to the student by the University's Cashier's Office, pursuant to policies established by that Office. Vacating the premises and/or non-occupation of the assigned space does not release the student from contractual obligations.

Cancellation of Housing for Special Circumstances

Students may also request cancellation of their housing contract in the following situations. In these cases, if approved, the student will be released from their housing agreement without being assessed a cancellation fee or penalty; however, the student will be charged for room rent and the meal plan on a pro rata basis for the time spent in university housing.

1. Graduation. A student will be released from the contract at the end of the fall semester if requirements for graduation have been completed and the Housing Contract Cancellation Request Form is received by Residence Life prior to November 15th of the fall semester.
   
   
2. University Approved Program. A student will be released from the contract for the period of time the student is participating in a University approved study abroad program or other comparable University approved program that requires the student to leave Jefferson County (student teaching or an internship or similar program) and the Housing Contract Cancellation Request Form is received by Residence Life prior to departure from campus.
   
   
3. Active Military/National Guard. A student will be released from the contract if they are called to active military duty so long as the student submits a Housing Contract Cancellation Request Form and a copy of their military orders. The student must have been in the military/National Guard prior to signing the Housing Contract to be considered for release.

Cancellation of Housing Due to No Show

In the event an enrolled student with an approved contract does not arrive to check into their on-campus assignment, the student will be held responsible for fulfilling the agreement, including full payment of room and meal plan charges and a space will be reserved for the student in residential housing.

Termination of Housing Contract by the University

The university may terminate this contract at its sole discretion, if the Student:

1. fails to pay for any charges when due;
2. fails to be enrolled at the University or at LIT;
3. fails to obey the terms of this contract, University policies, the rules, regulations and policies established by Residence Life, or the Student Code of Conduct.

If the University terminates this contract, the University shall refund prepaid funds to the Student pro rata, minus administrative, judicial and other fees as determined, unless a University judicial and/or administrative process removes the Student from the facility or the University. In that case, the Student will receive no refund.

Access to Residence Halls

Access to residence halls is controlled by a computerized electronic control system. All halls maintain controlled access on a twenty-four hour, seven-day-a-week basis. Card readers, which are located just outside the entrance of each residence hall, will only recognize and grant access to a properly encoded electronic access card. The door will unlock and then immediately re-lock when it closes. Access to each residence hall is limited to only those students that reside in Cardinal Village until 2:00 am. After 2:00 am, access is only granted to students who reside in that particular building. Residence Life reserves the right to temporarily deactivate access cards in situations, including but not limited to, the inappropriate usage of an access card or if a resident fails to complete all steps of a room assignment change.

Residents are required to keep their residence hall access card with them at all times. Repeated documented incidents of residents not possessing their access card may result in student conduct action.

Students may not loan their key or ID to anyone. This may be considered misuse of university property and subject to student conduct action.

Residents who lose their access card need to get a new card at the Wimberly building. A $25.00 access card replacement fee will be assessed.

Emergency exits should only be used in the event of an emergency or during a building evacuation. Entering and exiting residence halls should only occur through non-emergency doors, as these doors have access card capabilities.

Keys and Locks

Keys are issued during the check-in process. Students should lock their door each time they leave the room. Students may not loan their key or ID to anyone. Students should report lost keys to the front desk immediately. A fee will be assessed to change the lock and make new keys each time a key is lost. Locks are changed on front doors and bedroom doors only. Residents are not allowed to install additional deadbolts or alter their door handles/locks in any way. Failure to report a lost or stolen key may result in student conduct action.

Locks may not be altered, changed, or added by residents. Keys are the property of Lamar University and must be returned at the end of the resident's occupancy of the suite during check-out. Duplication of keys is prohibited. A $150.00 lock change charge will be assessed for damaged or lost keys.

Room Lock-Outs

Residents who are locked out of their room will be charged a $5.00 lock-out fee between 8:00 am and 10:00 pm. After 10:00 pm, residents will be charged a lock-out fee of $25.00. Housing and Residence Life reserves the right to change locks without prior notice for security purposes. New keys will be issued to the residents affected by the change.

Residence Hall Security

Security is provided through University Police to monitor the front entrances of each residence hall. Additionally, University Police may, at their discretion, make rounds through the residence halls on a random or scheduled basis.

Resident Assistants (RA's) are on-call and respond to any incident occurring in the residence halls. Residents are expected to use their card access to enter the residence hall and swipe their access card at the security desk upon entering.

RA's are on-call any time the front reception desk is closed and residents are in the building. If the front desk is not occupied or you are unable to get to the front desk, you may call the on-call number for emergency assistance, lockouts, noise complaints or other appropriate questions and concerns.

The on-call phone numbers for each building:
Campbell: (409) 926-4509
Combs: (409) 926-4035
Gentry: (409) 926-4570
Monroe: (409) 617-3322
Morris: (409) 926-2660

Missing Student Notification Policy

If at any time you believe a student to be missing, contact the Lamar University Police Department (LUPD) at 409-880-7777.

Federal law requires that the University report to the Lamar University Police Department (LUPD) and to the student's designated contact person when campus residents are determined missing for 24 hours (i.e. no one can identify the location of the student). If the missing student is under the age of 18 and not emancipated, the University is also required to notify the student's parent or guardian within 24 hours of becoming aware that the student is believed to be missing. Campus residents have the opportunity to provide parent or guardian contact information to the University during the University application process. This information is available to Housing and Residence Life professional staff and LUPD, kept confidential, and only used in emergencies. LUPD will always be notified if a campus resident has been determined to be missing within 24 hours of becoming aware that the student is believed to be missing.

Living in University Housing

Move-In

Residents begin the move-in process by reporting to the front desk before moving into their room. The resident must present a valid photo ID to confirm their identity before checking into the unit. Individuals other than the person assigned to the room space may not complete any part of the move-in process for the resident. During move-in, students complete a Unit Condition and Inventory Form ("UCF") on which they list all damages, missing furniture, and any other irregularities in the room. The resident is provided a paper form to complete and return to the front desk. The resident is responsible for ensuring all damages are recorded. Failure to do so may result in damage charge assessments at move-out. Residents will be held financially responsible for damages that occur within their room not documented in the UCF at move-in.

In general, each resident is provided with a private bedroom with a locking door. Suites consist of two private bedrooms and a common living area and a shared bathroom. Each bedroom contains:

1. An extra-long twin bed with a headboard;
2. Dresser drawers;
3. Limited closet space with full-length mirrored closet doors;
4. A computer desk;
5. A desk chair; and
6. Window blinds.

The shared living area and bathroom are furnished with:

1. A couch;
2. A side chair;
3. A coffee table;
4. An end table;
5. A mini refrigerator;
6. A microwave;
7. A shower rod;
8. A medicine cabinet with vanity.
9. Free laundry facilities (washer and dryer) are located in each residence hall.

Things to Bring

The following list includes optional items that will help make the resident's stay in University Housing more comfortable. Please note that the list is only a suggestion. Residents may want to communicate with their roommate on items that potentially could be shared to reduce costs.

• Linens (XL twin) and pillows
• Mattress cover and/or a mattress pad
• Towels and hygiene products
• Liquid laundry detergent and fabric softener
• Laundry basket and clothes hangers
• Bathroom and bedroom cleaning supplies, paper towels, toilet paper, and toilet plunger
• Wastebaskets with trash bags
• Shower curtain with hooks and a bath mat
• Utensils - forks, spoons, can opener, etc.
• Dish soap and sponges
• Umbrella
• Tape, scissors, stapler, notebooks, pens, highlighters, backpack
• Rugs
• Posters and poster putty
• Computer or laptop
• Printer and printing supplies (ink and paper)
• Television with cable connection, DVD player, Xbox, Wii, and all connections and coaxial cables (all halls have cable access in the rooms)
• Personal stereo equipment with headphones
• Alarm clock
• Surge protector (recommended if you have several electrical items in use at one time)
• Lamps (no halogen lamps)
• Coffee and/or cappuccino maker

Prohibited Items

For safety reasons, the following items are prohibited and will be confiscated by Residence Life staff. Leave these items at home:

• Wireless routers (WiFi is provided and personal routers interfere with the network)
• Grills, including George Foreman grills, BBQ grills, hibachis, etc.
• Hot plates, electric skillets, toasters, toaster ovens, crock pots, slow cookers, rice cookers, additional microwave, etc.
• All other heating and cooking appliances
• Dressers and other furniture including waterbeds (units are too small)
• Patio furniture
• Air conditioning units (window and portable)
• Lava lamps, heating lamps, portable space heaters, halogen lamps
• Extension cords and multi-outlet plugs because they are a potential fire hazard (Note: power cords and surge protectors are allowed.)
• String lights of any kind (including battery powered) such as Christmas/holiday lights
• Weapons and/or firearms of any kind (throwing stars, knives, bows, garrotes, etc.)
• Candles or any other item producing an open flame, including candles with wicks removed
• Wax or oil warmers, incense burners
• Alcohol - beer, wine, sprits, or any beverage containing alcohol
• Flammable/combustible materials like paint thinner, gasoline, kerosene, lighter fluid, fireworks, etc.
• Pets of any kind, unless the animal has been certified as a service animal by the Disability Resource Center
• Darts and dart boards
• Major appliances, including washers, dryers, and dishwashers
• Aerial antennas, masts, and other short wave/ham radio equipment

Additional Restrictions

• Students may not remove or exchange furniture from common areas of the residence hall or between any residence hall rooms.
• There is no storage available for residents to store any university or personal furniture.
• Lofts and waterbeds are not permitted.
• Students may not erect or build partitions of any kind.
• No items should be hung from the ceiling and screens are not to be removed from windows.

If you have any questions regarding whether an item is allowed or prohibited, contact Housing and Residence Life at 409-880-8550 or email housing@lamar.edu.

Room Assignments

Assignments will be made for students who have been accepted for academic admission to LU. First priority for assignments is given to new LU freshmen students who are required to live on campus. Second priority will be given to students who lived on campus the preceding Housing Contract period. Third priority for assignments is given to new applicants based on the date the residence hall contract is completed are received. Every attempt is made, but not guaranteed, to accommodate student building and roommate preferences. Registered sex offenders are not permitted to reside on campus.

Room Changes

Students will be allowed to change rooms after the 12th day of class of each semester for a period of 10 days if space is available. Residents who wish to change rooms should send an email request to housing@lamar.edu. This includes moving from one bedroom to another in the same suite. If a room change is approved the resident will receive an email confirmation from Housing and Residence Life.

Housing and Residence Life is responsible for approving all assignments and reserves the right to reassign individuals to other rooms or residence halls in event of roommate or hall conflict, pending student conduct action, and/or non-compliance of university regulations. Unauthorized room changes are subject to improper check-out charges and cancellation of the move.

After this 10-day period is over, the Residence Director of the building must approve any requests to change rooms. All room change requests made after this period are approved on a case-by-case basis and where space is available. Residents whose request to change rooms is approved must pay a $150.00 room change fee. No changes can be made without Housing and Residence Life approval. The resident will remain responsible for his/her assigned room until official check-out.

Reserving Specific Rooms

Current residents have priority to reserve their current space for the next contract period (except in the first year halls). Residents requesting a transfer to another building the following year may submit their request during the priority sign up period. Rooms are reserved for the next year by completing the contract renewal process. Residents who do not properly complete the renewal process may be reassigned to any available room or building.

The university may cancel the Housing contract if the student is placed on academic suspension. If readmission is granted at a later date, the student must reapply to live on campus unless he/she meets the criteria and receives an off-campus housing exemption.

Disability Accommodations

Students who require special accommodations in University Housing may request a Request for Housing Disability Accommodation form by mail or online. Completion of the form is necessary to provide reasonable accommodations for students with documented disabilities who plan to live on campus. Students must provide professional documentation of their disability. Housing and Residence Life will consult with the Disability Resource Center and Facilities Management regarding documentation of a disability and provision of accommodations.

At the beginning of each semester, Housing and Residence Life staff will provide the Residence Life Director and University Police with a list of residents who have been provided special accommodations in University Housing that may need assistance leaving their residence hall in an emergency. This information will assist in identifying students in emergency situations. Once a student has been given special accommodations, these accommodations will be maintained each semester that the student lives on campus. If a student requests to transfer to another residence hall, he or she needs to contact Housing and Residence Life to see if an accessible room is available.

Students requesting academic accommodations are asked to call the Disability Resource Center at 409-880-2225 or email DRC@lamar.edu.

Consolidation Policy/No Roommate

If a roommate does not claim his or her space, the Student may be assigned a new roommate or be given the option to purchase the room as a private for an additional charge as determined by the University. Students in partially occupied units may be consolidated with another student within the assigned facility or a different housing facility.

Maintenance and Damages

Damages and Unit Condition Form

Inspection of resident rooms and suites will be conducted at the beginning, end, and periodically throughout the academic year by Residence Life staff. The suite will be assessed using a Unit Condition and Inventory Form (UCF) which describes the condition of the room and furniture and other furnishings provided by the University. Each resident is required to complete the form at check-in and must submit the completed form to Residence Life within 24 hours after moving into University Housing. Residents are encouraged to be as detailed and as specific as possible when indicating pre-existing damages on the UCF.

If the resident fails to complete the UCF within the allotted 24 hours, and/or upon moving out, the resident waives his/her right to appeal any damages noted on the UCF or found in their assigned room. Condition of the residence hall room will be based on the condition of the room as noted by Housing and Residence Life staff. When damage occurs in the residence halls, repair and/or replacement costs will be billed to the residents responsible for the damage. If individual responsibility for damage cannot be determined, the cost may be divided among residents of the room, floor, or building.

Damages and Minimum Damage Charges

Residents are responsible for completing a Unit Condition Form (UCF) documenting all existing damage to the room and its contents when they check-in. Residents will be charged for missing items and any damage to their room and/or furnishings that were not present and/or noted when they moved in. This includes the windows, window screens, and both sides of the front door. If another student is suspected of causing the damage, the charges may be transferred if Residence Life is able to verify the allegations.

All residents are expected to care for university property and report damages immediately. Damages, either intentional or accidental, may result in the student(s) responsible being billed. Lamar University is not responsible for any damage to a resident's room or a resident's personal items as a result of theft, vandalism, fire, sprinkler system activation, or maintenance failure. Maintenance problems do not constitute a reason for a refund. Students are responsible for providing property insurance for personal possessions.

Damage charges may be appealed in writing to Housing and Residence Life. Residents are responsible for any damage caused to their living area or they are found responsible for, during the time they are assigned to that space.

Maintenance and Repairs

If at any time a resident has a maintenance issue with a room, bathroom, or common area, report it to cvmaintenance@lamar.edu and be as detailed as possible. You may also report the issue to the front desk staff. For emergencies (broken pipe, electrical failure, etc.), alert the staff at the front desk or contact LUPD. Maintenance personnel are on duty beginning at 8:00 a.m. and may not always arrive at hours convenient to residents. Residents should cooperate with all maintenance personnel so that repairs may be made as quickly as possible. If the emergency occurs after office hours or on a weekend or holiday, contact the RA on call or University Police at 409-880-7777.

Move-Out

Residents are responsible for scheduling a move-out inspection with Residence Life before moving out of their assigned unit. All move-out inspections should be scheduled during regular business hours (Monday through Friday between 8:30 a.m. and 5:00 p.m.) and 48 hours in advance, when feasible. Residents failing to schedule a check-out inspection may be charged a $100.00 improper check-out fee.

When residents move out, they must check-out with a staff member and complete the following procedures:

1. Leave the room clean and empty of belongings.
2. Accompany the staff member during the room inspection.
3. Sign the "Move-Out" portion of the UCF.
4. Return the room key.

Failure to follow these procedures may result in the student being assessed a fee for the cleaning of the room, replacement of the key, and continuation of room occupancy fees. Students may not check out prior to the end of the Housing Contract period unless they are withdrawing from the university or have authorization from Housing and Residence Life. Students must have canceled their housing prior to being authorized to move out, except at the end of the Housing Contract term. Vacating without Housing and Residence Life authorization may result in continuation of residence hall fees, and cancellation penalty fees. Students will be required to vacate their room within 24 hours of their last final exam.

Students who withdraw from classes or who are removed from the residence hall because of a student conduct sanction must vacate their room within 24 hours.

Preparations for Move-Out Inspection

1. Remove all personal items from the room/suite/apartment.
2. Remove all food and clothing items from cabinets, drawers, closets, and appliances.
3. Remove all trash from the room/suite/apartment, and discard in the nearest dumpster.
4. Wipe the inside of closets, dressers, cabinets, desks, etc.
5. Sweep and mop all hard surface floors, including corners.
6. Thoroughly clean all appliances inside and out. There should be no dirt, grime, grease, or sticky feel when properly cleaned.
7. Remove dirt, grime, and soap scum from all bathroom fixtures (toilet, sink, tub/shower, medicine cabinet).

The charges assessed for damaged and/or unclean rooms/suites are listed on the UCF. Be sure to take care of your assigned unit and make sure that it is thoroughly cleaned before turning in your keys. Once you have turned in your keys, you will not be permitted back into the room/suite.

Fire Safety and Fire Drills

For the protection and safety of our community, announced and unannounced fire drills will be held at the direction of Risk Management, Facilities Management, and Housing and Residence Life staff during the academic year. To become familiar with evacuation routes, cooperation is mandatory. Anytime the alarm sounds, residents are to leave the building, avoiding the use of elevators. Participation in fire evacuations is required by state law and failure to follow instructions, vacate the building, premature re-entry, or impeding evacuation may result in student conduct action.

Fire Alarm Evacuation Instructions

• In inclement weather, wear a coat and shoes and carry a towel.
• Close windows and leave lights on in room. Take room key.
• Leave door closed and walk to exit. If smoke is encountered, stay low for air.
• Do not use an elevator.
• If unable to leave room, place a towel under the door if smoke is either seen or smelled.
• Hang a towel out of the window, indicating to a person below that a person is in that room.
• Await assistance in the room or area of refuge.
• For physical assistance for evacuation, call University Police at 409-880-7777.

Smoke Detector and Sprinkler System

Each residence hall room is equipped with a smoke detector. Smoke detectors in rooms are inspected regularly by Facilities Management and Residence Life. Sprinkler systems have been installed for added safety in all residence facilities. To make the sprinkler system as effective as possible:

• Sprinklers must never be painted.
• Nothing may be hung from the sprinkler piping or sprinkler heads.
• Sprinkler heads may never be obstructed or altered.
• Nothing may be stored within 18 inches from the sprinkler head.
• Frisbees, footballs, baseballs, etc., are not to be thrown in rooms, hallways, or other public areas.
• Report any damages to the sprinkler system to the front desk immediately.

Room Entry

The University reserves the right to enter a Student's assigned space/room/unit in cases of emergency and during regular business hours and at other times with advance notice, if possible to the Resident, for the following reasons: to conduct periodic maintenance, custodial, and safety checks; to perform necessary maintenance; when the University reasonably believes any person(s) occupying the room may be physically harmed or in danger; and when the University reasonably believes that University rules, regulations and/or policies are being violated; or to verify occupancy.

Health and Safety Checks

Each semester, Residence Life staff inspect rooms for health and safety concerns during the third week of the month during the semester between the hours of 8:00 a.m. and 10:00 p.m. The purpose of the inspection is to ensure resident's safety and assess the condition of each room.

Items found that are prohibited will be confiscated and the resident will be subject to student conduct action. Residents will be issued fines for violations. Fine amounts vary based on the violation. Confiscated items may be picked up from the Residence Hall Director when the resident plans to take them off campus.

When performing Health and Safety checks, staff will:

• Knock and announce themselves before entering.
• Identify themselves as Residence Hall staff.
• Look for safety and sanitation issues, such as unsafe cord placement (over doors, across door jams), unclean environment (rotting food, mold, and offensive odors), doorway obstructions, electrical outlet over-loading, maintenance concerns, pests, etc.
• Document any policy violations.

Confiscation of Prohibited Items

Residence Life staff may confiscate items that are deemed illegal, in violation of Housing and Residence Life or university policies, or deemed unsafe. In instances where staff has confiscated an item, a notice will be left in the room in question and the residents of that room should expect to receive further notification from their Residence Director about follow-up conduct. After 10 days of storage, the residence life staff may discard confiscated items that have not been retrieved.

Welfare Concerns

Housing and Residence Life staff and/or the Dean of Students may require a meeting with any resident transported to the hospital for safety or health concerns. The meeting will occur as soon as possible after the resident has returned to campus.

Roommate Rights

Each resident must respect his/her roommate/suitemate's rights to privacy and normal use of the suite. Also, each resident must insure that any guest or visitor invited into the suite respects the roommate's privacy and use of the suite. The roommate should not be compelled to leave in order to accommodate a guest, nor should he/she be placed in situations that might cause embarrassment or inconvenience. Roommates/suitemates are encouraged to resolve problems between themselves before involving an RA or other Housing and Residence Life staff. If the RA is unable to resolve the conflict, contact the Residence Director.

Roommate Conflict Mediation

Should conflict with a roommate arise, Residence Life will take every measure to assist residents with mediation to resolve the conflict. Any student whose actions are found to be in violation of the Roommate Bill of Rights listed below may be required to move into another room/building, and/or may be subject to student conduct action including removal from the residence halls.

Roommate Bill of Rights

Residents of University Housing are entitled to the following rights:

• The right to be free from undue interference (noise, guests, etc.)
• The right to sleep free from undue disturbance
• The right to expect the respect of personal belongings
• The right to a clean and tidy living environment
• The right to free access to one's room and facilities without pressure from roommates
• The right to expect one's roommate will not violate terms of the Housing and Residence Life Handbook
• The right to be free from harassment and discrimination
• The right to expect that any and all disagreements will be discussed in an atmosphere of openness and mutual respect, and that it is acceptable to confront one's roommate when the roommate is not fulfilling mutual agreements
• The right to live in a smoke-, drug-, and alcohol-free environment

Resident Conduct

Residents in violation of a Housing and Residence Life policy may be required to meet with the Residence Director, the Director of Housing and Residence Life or the Dean of Students. Continuous problems, problems of a serious nature, or alleged violations of the Student Code of Conduct may be referred directly to the Dean of Students. The Student Code of Conduct process is used as an educational tool for students to learn about community living.

Cooperation with University Officials

Residence Life staff and University Police officers are university officials. Residents and their guests must immediately comply with directions from any of these individuals. Verbal and/or physical abuse directed toward any university staff member will not be tolerated and WILL subject the student(s) responsible to student conduct action up to and including expulsion from the University.

Diversity

No person shall, on the basis of race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or gender identity, be subject to unlawful discrimination, or be unlawfully excluded from participation in or denied the benefits of employment or any educational program or activity operated by Lamar University. Ignorance, prejudice, and harassment will not be tolerated. Any type of discrimination may be reported to a Residence Life staff member and processed through the appropriate conduct process.

Hall Sports

Engaging in hall sports can potentially cause injuries or damage to residents and the facilities. Playing sports in the residence hallways or common areas is prohibited, except in those areas designed for sports. "Sports" includes, but is not limited to, any competitive or non-competitive use of sporting equipment, including skateboards, balls, rackets, bats, Frisbees, and other objects, as well as racing, wrestling, water balloons/guns, and other sporting activities.

Noise and Quiet Hours

In keeping with the academic goals and standards of students residing on campus, quiet hours will be maintained from 10:00 p.m. to 8:00 a.m. in each residence hall. Courtesy hours are observed throughout the building 24 hours a day. This means that although quiet hours may not be in effect, residents are expected to maintain reasonable volume levels at all times, including hallway noise and slamming doors. Students are asked that noise not be heard outside of the room two doors down in any direction.

Residents with noise complaints are encouraged to contact the residents making the noise and request the occupants lower their volume. If the problem is not resolved, the resident should contact a Housing and Residence Life staff member to report the problem. During finals week, extended quiet hours are observed to better facilitate a study atmosphere. Some residence halls may enforce daily 24-hour quiet hours during finals to enhance the academic environment of that building.

No percussive or electronically amplified musical instruments may be played in University Housing with the exception of scheduled student activities in common areas organized and approved by the university and/or the Department of Housing and Residence Life.

When quiet hours are in effect, the corridors and breezeways are only open to through traffic. Loitering, socializing, and/or phone conversations within the corridors and breezeways during quiet hours is prohibited. Residents who do not adhere to quiet and courtesy hours may be subject to a fine or student conduct action up to and including eviction from University Housing. Below are examples of what consequences may accompany noise violations. Each incidence is addressed on an individual basis.

1st Offense, Noise Violation: Warning, documented

2nd Offense, Non-Quiet Hours Noise Violation: $25.00 and meeting with Residence Life staff

2nd Offense, Quiet-Hours Noise Violation: $50.00 and meeting with Residence Life staff

3rd Offense, Noise Violation (Any hours): $100.00 and meeting with the Director or the Dean of Students

Reporting Disturbing or Distressing Behaviors

Any member of the University community (faculty, staff, or students) may make a report of student behavior they find to be disturbing or distressing. Examples of such behavior include threats or actual injury to self or others, continual disruptions of the living or learning environment, unwillingness or inability to meet basic personal needs (eating, hygiene, and/or dressing), or behaviors that seem out of character for a known individual.

Any person wishing to make a report may contact Housing and Residence Life at 409-880-8550 or University Police at 409-880-7777 in an emergency. The reports should include factual information (date, time, place, and name of student) and contact information for the person making the report. Anonymous reports will be accepted but are not easy to investigate. Any misuse of this reporting system will be handled through the appropriate conduct process.

Smoking

Cardinal Village is a 100% smoke-free and tobacco-free community. Smoking, including electronic cigarettes and vaping, and the use of tobacco products are prohibited in all university facilities, including all university residence halls. Violators of the smoke-free policy will receive a fine of $200.00 and student conduct action, including possible eviction from University Housing.

Solicitation

Solicitation, including non-commercial solicitation, political campaigning, survey, distribution of goods, selling, or any business in the halls is not permitted unless specifically authorized due to concerns over the comfort and safety of the residents.

Visitation and Guests

Guest visitation exists to foster a living learning environment while recognizing the interests of students living in a suite on a floor community to have privacy from those who are not members of that area. The right of suitemates to study, sleep and have privacy take precedence over visitation. Any person who does not live in the residence hall they entered is a guest. Cardinal Village is not open to the public and open to non-Cardinal Village individuals as described below.

Visitation hours for all residence halls are from 10:00am to 2:00am every day. Any guest who is not an approved overnight visitor must leave the residence hall by 2:00am.

Cardinal Village residents may access any residence hall beginning at 10:00am each day by using their access card to enter the halls and swipe their card to verify with Security that they are a Cardinal Village resident. Cardinal Village residents may visit other residents as long as they are invited and all suitemates consent. Residents are responsible for their guest's behavior. Visitation shall end at 2:00 am.

Non-Cardinal Village individuals must check-in at the residence hall, leave a government-issued photo ID when checking in and be escorted at all times by the resident. Residents are responsible for the behavior of their guests within the hall at all times. Visitation for Non-Cardinal Village guests shall end at 2:00 am.

An overnight guest (same gender only) is permitted only with the consent of the roommate. Only two guests are permitted per night. The resident must submit an Overnight Guest Request Form signed by both the resident and the roommate at least 48 hours prior to the guest's overnight stay. An overnight guest may stay no more than two consecutive nights and no more than five total nights per semester. No weekday overnight stays are permitted. Children (any guest under 18 years of age) are not permitted to stay overnight in the residence halls and must be accompanied by an adult (any guest or resident over 18 years of age) at all times. Guests 16 and under must be accompanied by their parent/guardian.

Failure to follow regulations will result in student conduct action including a fine of $100 and possible loss of visitation privileges. Residence Life shall have the discretion to modify and/or withdraw visitation hours should it be determined that members of a residence hall have not maintained the community standards related to the visitation policy and behavioral expectations of the university.

Prohibited and Restricted Items

Alcohol

Alcoholic beverages are not permitted in any residence hall, regardless of the age of the student. Alcohol bottles and/or containers may not be kept in any resident's room for any reason, including decorative purposes. Students are also responsible for all state laws regarding alcohol, including public intoxication and providing alcohol to minors, as well as the alcohol policy as stated in the Code of Student Conduct. As the visitor policy states, residents are responsible for the actions of their guests and should educate their guests on policies prior to their visit. If alcohol is found within the common areas of the residential unit, both residents will be held responsible. If alcohol brought by a guest of the resident is found within a residential unit, the residents of that unit will be held responsible. Residents found in possession of alcoholic beverages are subject to student conduct action and a $100 fine.

Candles and Incense

Candles, torches, incense, hookahs, pipes, and any other devices (oil lamps, lava lamps, etc.) that produce an open flame or have an open heating coil are extremely hazardous and are prohibited in the residence halls. A charge of $50.00 will be applied to the student account when these prohibited items are found.

Cooking Appliances

Toasters, hot plates, and other small appliances with heating elements are not allowed in the residence halls. These items present problems in terms of overload of voltage to the power outlets in the units and are potential fire hazards. A charge of $50.00 will be applied to the student account when these prohibited items are found.

Curtains

Curtains, unless marked flame retardant with a factory label (UL listed as flame retardant), are not permitted in the residence halls. The tag must remain on curtains at all times.

Decorations

Students may bring area rugs, carpet, tension rods, and other decorating items as long as nothing is permanently adhered to any surface. The room must be returned to the original condition before check-out. Any damage resulting from nails, screws, carpet tape, contact paper, or any adhesives must be repaired so that no damage is visible. Students will be charged for any damage found during the check-out process. Residents should contact Housing and Residence Life if they have questions about how to hang an item without causing damage.

Decorations may not hinder the use of, or restrict access to, hallways, doorways, stairs, corridors, or fire-related equipment. Do not attach anything to, or tamper with, light fixtures, sprinkler heads, safety equipment, or exit signs. These restrictions apply to both student rooms and public areas.

Decals and stickers cannot be attached to painted walls, windows, or other surfaces of any university property located in the suite. Construction barriers, traffic/street signs, newspaper machines, etc. are also prohibited because these items may be stolen property.

Live Christmas trees and boughs are strictly prohibited in all rooms. Residents may not use seasonal lighting, such as twinkle/rope lights, as decoration. Seasonal decorations must be of a fire retardant material. In order to maintain the physical condition of the residence halls, residents are not to damage the painted walls or surfaces in their room.

Drugs and Drug Paraphernalia

It is the policy of Lamar University that any unlawful manufacture, possession, or delivery of any controlled substance or illegal drug is strictly prohibited. The Student Code of Conduct also prohibits possession of drug paraphernalia (bongs, hash pipes, blow tubes, water pipes, etc). Moreover, it is the policy of the state of Texas and of this university that this institution will be free of illegal drugs.

Fireworks, Explosives, Flammable Liquids, and Hazardous Materials

Students may not possess fireworks, explosives, ammunition, gunpowder, spray paint, or any other related materials in campus facilities. Similarly, all flammable liquids and hazardous materials are prohibited in the residence halls (gasoline, kerosene, lighter fluid, car batteries, corrosive acids, etc.)

Halogen Lamps

Halogen lamps are prohibited in all facilities.

Pets

Residents are not allowed to keep pets. Unauthorized pets will be removed by university officials if the resident cannot be found or refuses to remove the pet. Residents will be charged an extermination fee to spray for fleas, ticks, and other pests, and/or a $100.00 fine any time an unauthorized pet is found in the resident's possession. Pets do not include service animals for those individuals who have special needs.

Weapons

Refer to the Code of Student Conduct.

Wireless Routers

Lamar University provides high-speed wired and wireless internet to the residents of campus housing. Personal routers that are plugged into the network slow down and can even crash the network for all occupants of the residence hall. To maximize the campus network speed and performance, personal routers are not allowed and are subject to confiscation and the $50 prohibited item fee if found within a unit.

Cleaning

Custodians

The university employs full-time custodial staff for the residence halls. These staff members are responsible for cleaning the common areas in the facilities, including the lobbies, hallways, and community restroom facilities. Residents are responsible for cleaning their room and suite or private bathrooms. Residents should report any cleanliness concerns to the front desk. For safety reasons, students may not enter the restroom facilities or other areas when the custodial staff has blocked the entrance or area for cleaning purposes.

Mold, Mildew, and Moisture Buildup

The climate in Southeast Texas is conducive to the growth of mildew and mold. Residents must provide appropriate climate control. Always keep the thermostat on AUTO. Keep the space clean, and take other measures to minimize mold and mildew from accumulating in the space. Residents must clean the space on a regular basis to remove visible moisture accumulation on windows, walls, and other surfaces as soon as reasonably possible. If this is not cleaned, it can create continued mold growth. Do not place wet or damp towels or clothing on the furniture as this encourages the growth of mold. Residents cannot block or cover or obstruct heating, ventilation, or air conditioning ducts in the space. Residents must immediately report to Housing and Residence Life:

• Any evidence of water leaks or excessive moisture in the space as well as in any storage room and/or common area.
• Any mold or mildew growth that cannot be removed by applying a common household cleaner.
• Any failure or malfunction of the heating, ventilation, or air conditioning systems in the space.
• Any inoperable windows or doors.

Pest Control

Exterminators will treat the residence halls on a regular basis throughout the year, normally during semester breaks. Residents will be notified in advance. If an attempt is made by Residence Life/Facilities Management to exterminate a room and the resident refuses to allow entry, the resident will be assessed a fee to have the application rescheduled. If medical problems exist, a letter from a physician must be sent to Housing and Residence Life to determine if an alternate type of treatment may be available. Material can be obtained from Housing and Residence Life concerning the types of chemicals used and optional forms of treatment.

Residents should contact the Residence Life office if they believe that they have an infestation of any kind of pest. The Residence Life office will work with Facilities Management to determine if an infestation exists and to treat if necessary.

A resident that has an infestation of any kind must follow the instructions of the Residence Life office to prepare the room for treatment. A resident may be required to leave the unit during treatment. The Residence Life office will communicate what steps will be required to prepare the room for treatment. It is the resident's responsibility to adequately prepare the room for treatment if the treatment is to be effective.

Trash

Residents are responsible for taking their trash to the dumpsters located near the commons building of each residence hall. Students should not put trash in the corridors, stairwells, or in other common areas. When trash is found in the corridors, a trash removal charge of $50.00 per bag will be split between residents of the floor of that building. Residents should not deposit room trash in the litter receptacles located throughout the grounds and in the laundry rooms since these receptacles are intended for litter.

Unclean Rooms

Residents are expected to maintain an acceptable state of cleanliness at all times. Residents are responsible for cleaning their bathrooms throughout the year. Residents are expected to maintain a safe and healthy living environment for their safety, as well as others in the living community. Uncovered food, excessive trash, scum build-up in bathroom area, offensive odors, and other cleanliness issues may result in a Residence Life staff member instructing the resident to clean the room. This decision is at the staff member's discretion. Violations of this policy and failure to comply will result in fines up to $100.00. Custodial services are not provided after the resident has officially moved into the room. Residents should report any cleanliness concerns to the front desk.

Offensive Odors

Offensive odors are prohibited. An offensive odor is any odor or aroma of such intensity it becomes apparent and is offensive to others or is an odor that provides reasonable suspicion of illegal or unsafe activity. Any odor can become offensive when it is too strong. Staff members will address offensive odors when complaints are received. Residents identified as being responsible for the offensive odor will be asked to eliminate the cause of the odor. A fine of $50 per room in the suite will be applied to the student account. Residents are subject to student conduct action.

Community Areas

Furnishings and equipment in the community areas is available for all residents to use. As shared spaces, residents are not permitted to move this furniture into their rooms. If it is determined that a resident has moved community area items into a residence hall room, the furniture or equipment will be removed and a removal fee will be billed to the resident's account. Residents and their guests are not permitted in common spaces and areas (hallways, lounges, laundry room, etc.) if the residents or guests are not fully clothed (wearing a top and bottom clothing article beyond only underwear). It is the responsibility of all residents to keep the community space clean and organized.

Residents may request to reserve common area spaces (lounges, study rooms, etc.) by contacting the Residence Director. Space is reserved for use by University Housing residents. The process is at the discretion of each individual Residence/Assistant Director of that building.

Outdoor Pool

• The Outdoor Pool is for use by Cardinal Village residents only.
• No glass containers are allowed inside the gates of the Pool area.
• Maximum occupancy of the Pool is 36 people.
• The Pool is open to all Cardinal Village residents and may not be reserved for events by student organizations or other groups.
  • Cardinal Village staff may schedule events at the Pool that are open to all Cardinal Village residents. 

Advertising and Signage

Residence Life professional staff must approve any and all signs before displaying them inside or outside of a residence hall. In addition, all signs, posters, and other like items must be approved by the Student Activities Office, located in Setzer Student Center, before signage can be posted in any public area on campus. All approved signage can only be posted in approved areas. It is the responsibility of the organization/student to remove dated signage.

No banners, posters, flyers, or other signage are to be displayed or posted unless you have made special arrangements with Residence Life professional staff. Restaurant coupons are permitted at the front desk for your convenience, if space is available.

Community Damages

All damages, responsibility for which cannot be assigned to individual residents, will be prorated in accordance with Residence Life's determination of the student population involved. Damages will be categorized by room, floor, hall, and building. Residents are strongly urged to report any violation involving University Housing damages to Residence Life staff, with the names of those responsible.

Kitchens

Limited-use community kitchens are provided for residents' use in all residence halls. Residents are expected to leave the kitchen clean at all times. Failure to keep the kitchen clean may result in the kitchen being closed for a specified time. The kitchen may not be used as a substitute for the meal plan.

Cooking Guidelines for Community Kitchens

To prevent smoke build-up, fires, and building evacuations, please take the following precautions:

• Do not leave the stove unattended when cooking - always stay with your food.
• Keep vents clear and turned on when cooking. Pots and pans can block exhaust ducts.
• Keep oven, broiler and top burners clean. Splattered food and grease causes smoke.
• Keep anything that can catch fire (potholders, oven mitts, wooden utensils, paper or plastic bags, food packaging, towels, etc.) away from the stovetop.
• Burners/stove/broiler will continue to cook after being turned off. Remove pots/food immediately. Stay with stove until it cools down.
• Do not open the door(s) to air out smoke; this may set off the building alarm. Open windows, and if you have a fan, use it to blow heat and smoke away from the front door or smoke detector.

Laundry Facilities

There is at least one laundry facility in each residence hall. Washers and dryers operate at no cost to the resident. The university is not responsible for laundry that is lost, damaged, or stolen. Laundry left in the laundry rooms may be disposed of. The university recommends that students stay with their laundry while it is in the laundry room. Laundry facilities are for residents in their building only. Mechanical problems with the machines should be reported to the front desk. Laundry left for an extended period will be confiscated and kept at the front desk for no more than 3 days. After 3 days, unclaimed laundry will be donated or thrown away.

Parking

All students, faculty, and staff are required to purchase a current parking permit and display it if they park a motorized vehicle (automobile, motorcycle, scooter, moped, etc.) on campus. At the time you receive your permit, you will receive a copy of the parking and traffic regulations. Student parking areas are designated by letter. Student vehicles are parked only in the lots indicated by the parking permit. Parking spaces are not guaranteed.

Students may contact University Police for an escort from the parking lot to their building by calling 409-880-7777.

Parking permits are purchased at the Lamar University/Lamar Institute of Technology's Cashier's Offices, as appropriate. After payment, present your receipt to the Parking Office to receive your parking permit.

Additional Parking Requirements for Residents

1. Residents of university housing are allowed to operate one properly tagged and functioning passenger vehicle or pickup truck (with no commercial lettering) not in excess of three-quarter (3/4) ton GVW (Gross Vehicle Weight) on the university campus.
2. Trailers, campers, and boats are not permitted and will be towed at the owner's risk and expense.
3. Residents are prohibited from using any parking area on university property for the storage or repair of any motor vehicle including oil changes or disposal.
4. Any vehicle parked so as to block or inhibit access to any dumpster, fire lane, or university building will be towed at the owner's risk and expense.
5. Residents are required to obtain a university parking permit decal each academic year and are also required to adhere to all parking rules and regulations.
6. Residents are not permitted to wash vehicles or change the oil of a vehicle on campus property.

STATEMENT OF RESPONSIBILITY

Information provided in this Handbook is for the benefit of the community and residents of University Housing. Community members are responsible for adhering to this information and may be held accountable if individual or group actions are a detriment to the community. This information will help make the living experience educational and enriching and provide resources to be a positive, well-rounded member of the community.

Residents are responsible for what happens within their living unit. Students in the presence of any policy violation may be subject to student conduct action up to and including suspension or expulsion from LU or LIT. Any type of damage - accidental, incidental, or malicious - will result in restitution of damaged property by the responsible residents.

Note: If any information in this Handbook conflicts with your Housing Contract, the Housing Contract supersedes this Handbook.

MISSION

The Department of Housing and Residence Life is committed to providing a safe, secure, and inclusive community that is supportive to the academic mission of the university and to preparing students to live lives of leadership, intellectual engagement, citizenship, and civility.

CORE VALUES

Connectedness - Through both intentional programming and unstructured interactions, we engage residents to facilitate healthy, positive interactions, which builds webs of connections and makes students feel more connected to campus and to each other.

Safety and security - We are dedicated to providing a secure environment in which students feel safe and comfortable with engaging with other members of the community.

Quality - Using data-supported decision making, continuous improvement must remain at the heart of our culture as we evaluate our practices, services, programs and performance to ensure the students we serve are satisfied, learning and getting the most out of their on-campus living experiences.

Learning - Residents will acquire life skills that will help them learn to live cooperatively with others and respect individual differences as members of a diverse, global community.

Diversity - We strive to be inclusive in all we do, celebrating individual similarities and differences with a welcoming and embracing attitude.

COMMUNITY COMMITMENT

Each on-campus student has the right to live in an atmosphere of positive encouragement and mutual respect. Each resident is entitled to:

• Sleep, study, and socialize in his or her room without disturbance.
• Live in a secure, healthy, and clean environment.
• Be an active member within a supportive and stimulating community.
• Have access to campus programs and services.

To demonstrate your commitment to being a participating member of the Residence Life community, your individual responsibilities are to:

• Accept responsibility for your actions.
• Become involved in the community by participating in activities both within and outside of University Housing.
• Consider the needs of other residents and balance them with your own needs.
• Promote individual safety and community security.
• Hold yourself and others to the highest standards of academic, personal, and social integrity.
• Maintain open lines of communication with Housing and Residence Life staff.
• Respect the opinions of others.
• Respect the environment and the property of others and of the university.

In order to achieve these community-wide goals, objectives, and responsibilities, it is necessary to implement rules, regulations, and policies for each student resident and their guests. The following guidelines are in addition to those described in your Housing Contract, the Student Code of Conduct, and other university policies governing student conduct and responsibilities.

Your Resident Assistant (RA) is a returning and experienced student who lives in the residence halls to serve as the primary resource for building community and to help students to know each other and Lamar. Your RA will work to build a positive community within the hall, assisting residents with both personal and academic concerns, knowledge and upholding of university policies, and serving as a resource and/or liaison for the university.

HOUSING AND RESIDENCE LIFE POLICIES AND PROCEDURES

Residency Requirement

In accordance with the First-Year Housing Expectation, all first-year, full-time students are required to live in campus housing operated by Lamar University Housing & Residence Life for the entirety of their first year unless they meet one of the following criteria to be considered for an exemption: 

Semester Credit Hours and Residence Hall Eligibility

All on-campus residents must enroll in at least 6 semester credit hours each Fall and Spring semester to maintain eligibility to reside in University Housing. For Summer housing, students must be enrolled for at least 3 semester credit hours.

Housing Contract

All students must complete a Housing Contract for the period of time they reside on campus. The contract term is for both the fall semester and the spring semester of the academic year. Housing Contracts must be signed via the Housing portal on the Residence Life website. A copy of the Housing Contract can be viewed online at lamar.edu/residencelife.

Returning students must renew Housing Contracts each contract period but are not required to pay an additional down payment . Students who want to cancel their Housing Contract must do so by the dates specified in their Housing Contract.

Down Payment

The Student must submit a $150 down payment at the time of completing the contract. This down payment will be converted to a credit after the Student has occupied the assigned space.

LIT Student Housing and Payment Policy for Lamar Institute of Technology Students

LU Housing and Residence Life is committed to providing on-campus student housing priority to new LU freshmen and current LU residential students choosing to return to live on campus. On-campus student housing is then offered to eligible LIT students on a space-available basis. LIT students are responsible for total charges related to housing and selected meal plans. LIT students are housed in 3-person suites in either double or single rooms in Gentry Hall on a space-available basis.

An application must be filled out and submitted to the Housing and Residence Life office by mail, email, or in person. Prior to being able to sign a contract and to receive a room assignment, LIT students are required to pay a down payment of $800. This $800 is due before a student can receive a housing assignment. The remaining balance must be paid in full prior to move-in or in accordance with the following payment schedule:

• Initial $1,100.00 installment is due August 1 or prior to move-in. Students who fail to complete the initial installment payment in full are not eligible to receive keys or move into University Housing.
• The remaining balance will be evenly divided. The first half of the remaining balance is due September 1.
• Failure to complete payment of the first half of the remaining balance will result in the deactivation of the student's meal plan and the student will not have access to on-campus dining. Meal plans may be reinstated upon full payment of the balance within the allotted time period.
• The final opportunity for payment in full of the remaining housing and meal plan balance is due October 1. All payments must be completed in full no later than October 1.
• Failure to complete payment for the remaining balance by the final deadline of October 1 will result in the eviction of the student. Additionally, the student's account, with all related charges as agreed upon in the Housing Contract, will be referred to collections.
• For the Spring semester, the $1,100.00 installment is due on January 1.
• The first half of the remaining balance is due on February 1.
• Payment in full is due on March 1.
• Deactivation of meal plan and eviction will occur as described above for the Spring semester.

All payments are made at LU Cashier's Office, located in the Wimberly Student Services Building. This payment schedule is final and applies to all LIT students regardless of financial aid or scholarship status.

Cancellation of Housing Contracts and Appeals

See the Housing Contract that you agreed to and/or the sample copy located at lamar.edu/residencelife under Policies and Forms. Your signed Housing Contract supersedes this Handbook in the event of a discrepancy.

Any student wishing to cancel their Housing Contract must submit a Housing Contract Cancellation Request Form, available online or from the Housing and Residence Life office, to the Director of Housing and Residence Life. Cancellation requests do not suspend or terminate the student's obligations under the Housing Contract until the request is officially approved by Housing and Residence Life.

Cancellation of Housing Prior to the First Day of Classes for the Academic Year

When the cancellation request is received after June 30 and prior to the first official move-in day for the academic year, the following will occur:

1. If the student has an approved contract on file and enrolls in classes at either LU or LIT during the term of the contract, the student will be held responsible for fulfilling the agreement, including full payment of room charges (including meal plan), and a space will be reserved for the student in a residence hall.
   
   
2. If a new student has an approved contract on file, but does not enroll in classes at either LU or LIT during the term of the contract, the agreement will be cancelled, all charges will be removed from the student's account, and the student will forfeit the down payment.
   
   
3. If a current resident student in university housing submits a new housing contract for the next academic year, but does not enroll in classes for the semester indicated in the application, the agreement will be cancelled, and the student will be charged a liquidated fee of $500.00.

Cancellation of Housing During the Academic Year

Generally, once classes have begun, requests for cancellation are only considered for the following reasons:

1. Voluntary withdrawal from university housing after the student has officially withdrawn from Lamar University and/or LIT with the appropriate written notification and approval as required by the University.
   
   
2. Marriage, after the contract term began and legal verification has been provided to Residence Life.
   
   
3. For reasons other than those listed, the student must be able to demonstrate that a significant, uncontrollable, and unforeseen change has occurred since the time that the contract was signed/submitted online, that now requires release from the agreement. Verifiable third party documentation that supports the request must be provided at the time the request is made.

In the above cases, if cancellation is approved, the agreement will be cancelled and the student will be charged on a pro rata basis for the time spent in university housing as well as 50% of the remaining charges for the remainder of the contract term. A student who files a request for cancellation after the eighth week of class of either the fall or spring semester will be charged for the entire semester plus 50 % of any additional semester/term. For example, if a two-semester agreement is cancelled in November, the student will be charged the full amount for the fall semester for housing and meals and the student will also be charged 50% of the total amount due for the spring semester.

Any amount due the student for room charges (minus any outstanding balances remaining on the student's account) will be refunded to the student by the University's Cashier's Office, pursuant to policies established by that Office. Vacating the premises and/or non-occupation of the assigned space does not release the student from contractual obligations.

Cancellation of Housing for Special Circumstances

Students may also request cancellation of their housing contract in the following situations. In these cases, if approved, the student will be released from their housing agreement without being assessed a cancellation fee or penalty; however, the student will be charged for room rent and the meal plan on a pro rata basis for the time spent in university housing.

1. Graduation. A student will be released from the contract at the end of the fall semester if requirements for graduation have been completed and the Housing Contract Cancellation Request Form is received by Residence Life prior to November 15th of the fall semester.
   
   
2. University Approved Program. A student will be released from the contract for the period of time the student is participating in a University approved study abroad program or other comparable University approved program that requires the student to leave Jefferson County (student teaching or an internship or similar program) and the Housing Contract Cancellation Request Form is received by Residence Life prior to departure from campus.
   
   
3. Active Military/National Guard. A student will be released from the contract if they are called to active military duty so long as the student submits a Housing Contract Cancellation Request Form and a copy of their military orders. The student must have been in the military/National Guard prior to signing the Housing Contract to be considered for release.

Cancellation of Housing Due to No Show

In the event an enrolled student with an approved contract does not arrive to check into their on-campus assignment, the student will be held responsible for fulfilling the agreement, including full payment of room and meal plan charges and a space will be reserved for the student in residential housing.

Termination of Housing Contract by the University

The university may terminate this contract at its sole discretion, if the Student:

1. fails to pay for any charges when due;
2. fails to be enrolled at the University or at LIT;
3. fails to obey the terms of this contract, University policies, the rules, regulations and policies established by Residence Life, or the Student Code of Conduct.

If the University terminates this contract, the University shall refund prepaid funds to the Student pro rata, minus administrative, judicial and other fees as determined, unless a University judicial and/or administrative process removes the Student from the facility or the University. In that case, the Student will receive no refund.

Access to Residence Halls

Access to residence halls is controlled by a computerized electronic control system. All halls maintain controlled access on a twenty-four hour, seven-day-a-week basis. Card readers, which are located just outside the entrance of each residence hall, will only recognize and grant access to a properly encoded electronic access card. The door will unlock and then immediately re-lock when it closes. Access to each residence hall is limited to only those students that reside in Cardinal Village until 2:00 am. After 2:00 am, access is only granted to students who reside in that particular building. Residence Life reserves the right to temporarily deactivate access cards in situations, including but not limited to, the inappropriate usage of an access card or if a resident fails to complete all steps of a room assignment change.

Residents are required to keep their residence hall access card with them at all times. Repeated documented incidents of residents not possessing their access card may result in student conduct action.

Students may not loan their key or ID to anyone. This may be considered misuse of university property and subject to student conduct action.

Residents who lose their access card need to get a new card at the Wimberly building. A $25.00 access card replacement fee will be assessed.

Emergency exits should only be used in the event of an emergency or during a building evacuation. Entering and exiting residence halls should only occur through non-emergency doors, as these doors have access card capabilities.

Keys and Locks

Keys are issued during the check-in process. Students should lock their door each time they leave the room. Students may not loan their key or ID to anyone. Students should report lost keys to the front desk immediately. A fee will be assessed to change the lock and make new keys each time a key is lost. Locks are changed on front doors and bedroom doors only. Residents are not allowed to install additional deadbolts or alter their door handles/locks in any way. Failure to report a lost or stolen key may result in student conduct action.

Locks may not be altered, changed, or added by residents. Keys are the property of Lamar University and must be returned at the end of the resident's occupancy of the suite during check-out. Duplication of keys is prohibited. A $150.00 lock change charge will be assessed for damaged or lost keys.

Room Lock-Outs

Residents who are locked out of their room will be charged a $5.00 lock-out fee between 8:00 am and 10:00 pm. After 10:00 pm, residents will be charged a lock-out fee of $25.00. Housing and Residence Life reserves the right to change locks without prior notice for security purposes. New keys will be issued to the residents affected by the change.

Residence Hall Security

Security is provided through University Police to monitor the front entrances of each residence hall. Additionally, University Police may, at their discretion, make rounds through the residence halls on a random or scheduled basis.

Resident Assistants (RA's) are on-call and respond to any incident occurring in the residence halls. Residents are expected to use their card access to enter the residence hall and swipe their access card at the security desk upon entering.

RA's are on-call any time the front reception desk is closed and residents are in the building. If the front desk is not occupied or you are unable to get to the front desk, you may call the on-call number for emergency assistance, lockouts, noise complaints or other appropriate questions and concerns.

The on-call phone numbers for each building:
Campbell: (409) 926-4509
Combs: (409) 926-4035
Gentry: (409) 926-4570
Monroe: (409) 617-3322
Morris: (409) 926-2660

Missing Student Notification Policy

If at any time you believe a student to be missing, contact the Lamar University Police Department (LUPD) at 409-880-7777.

Federal law requires that the University report to the Lamar University Police Department (LUPD) and to the student's designated contact person when campus residents are determined missing for 24 hours (i.e. no one can identify the location of the student). If the missing student is under the age of 18 and not emancipated, the University is also required to notify the student's parent or guardian within 24 hours of becoming aware that the student is believed to be missing. Campus residents have the opportunity to provide parent or guardian contact information to the University during the University application process. This information is available to Housing and Residence Life professional staff and LUPD, kept confidential, and only used in emergencies. LUPD will always be notified if a campus resident has been determined to be missing within 24 hours of becoming aware that the student is believed to be missing.

Living in University Housing

Move-In

Residents begin the move-in process by reporting to the front desk before moving into their room. The resident must present a valid photo ID to confirm their identity before checking into the unit. Individuals other than the person assigned to the room space may not complete any part of the move-in process for the resident. During move-in, students complete a Unit Condition and Inventory Form ("UCF") on which they list all damages, missing furniture, and any other irregularities in the room. The resident is provided a paper form to complete and return to the front desk. The resident is responsible for ensuring all damages are recorded. Failure to do so may result in damage charge assessments at move-out. Residents will be held financially responsible for damages that occur within their room not documented in the UCF at move-in.

In general, each resident is provided with a private bedroom with a locking door. Suites consist of two private bedrooms and a common living area and a shared bathroom. Each bedroom contains:

1. An extra-long twin bed with a headboard;
2. Dresser drawers;
3. Limited closet space with full-length mirrored closet doors;
4. A computer desk;
5. A desk chair; and
6. Window blinds.

The shared living area and bathroom are furnished with:

1. A couch;
2. A side chair;
3. A coffee table;
4. An end table;
5. A mini refrigerator;
6. A microwave;
7. A shower rod;
8. A medicine cabinet with vanity.
9. Free laundry facilities (washer and dryer) are located in each residence hall.

Things to Bring

The following list includes optional items that will help make the resident's stay in University Housing more comfortable. Please note that the list is only a suggestion. Residents may want to communicate with their roommate on items that potentially could be shared to reduce costs.

• Linens (XL twin) and pillows
• Mattress cover and/or a mattress pad
• Towels and hygiene products
• Liquid laundry detergent and fabric softener
• Laundry basket and clothes hangers
• Bathroom and bedroom cleaning supplies, paper towels, toilet paper, and toilet plunger
• Wastebaskets with trash bags
• Shower curtain with hooks and a bath mat
• Utensils - forks, spoons, can opener, etc.
• Dish soap and sponges
• Umbrella
• Tape, scissors, stapler, notebooks, pens, highlighters, backpack
• Rugs
• Posters and poster putty
• Computer or laptop
• Printer and printing supplies (ink and paper)
• Television with cable connection, DVD player, Xbox, Wii, and all connections and coaxial cables (all halls have cable access in the rooms)
• Personal stereo equipment with headphones
• Alarm clock
• Surge protector (recommended if you have several electrical items in use at one time)
• Lamps (no halogen lamps)
• Coffee and/or cappuccino maker

Prohibited Items

For safety reasons, the following items are prohibited and will be confiscated by Residence Life staff. Leave these items at home:

• Wireless routers (WiFi is provided and personal routers interfere with the network)
• Grills, including George Foreman grills, BBQ grills, hibachis, etc.
• Hot plates, electric skillets, toasters, toaster ovens, crock pots, slow cookers, rice cookers, additional microwave, etc.
• All other heating and cooking appliances
• Dressers and other furniture including waterbeds (units are too small)
• Patio furniture
• Air conditioning units (window and portable)
• Lava lamps, heating lamps, portable space heaters, halogen lamps
• Extension cords and multi-outlet plugs because they are a potential fire hazard (Note: power cords and surge protectors are allowed.)
• String lights of any kind (including battery powered) such as Christmas/holiday lights
• Weapons and/or firearms of any kind (throwing stars, knives, bows, garrotes, etc.)
• Candles or any other item producing an open flame, including candles with wicks removed
• Wax or oil warmers, incense burners
• Alcohol - beer, wine, sprits, or any beverage containing alcohol
• Flammable/combustible materials like paint thinner, gasoline, kerosene, lighter fluid, fireworks, etc.
• Pets of any kind, unless the animal has been certified as a service animal by the Disability Resource Center
• Darts and dart boards
• Major appliances, including washers, dryers, and dishwashers
• Aerial antennas, masts, and other short wave/ham radio equipment

Additional Restrictions

• Students may not remove or exchange furniture from common areas of the residence hall or between any residence hall rooms.
• There is no storage available for residents to store any university or personal furniture.
• Lofts and waterbeds are not permitted.
• Students may not erect or build partitions of any kind.
• No items should be hung from the ceiling and screens are not to be removed from windows.

If you have any questions regarding whether an item is allowed or prohibited, contact Housing and Residence Life at 409-880-8550 or email housing@lamar.edu.

Room Assignments

Assignments will be made for students who have been accepted for academic admission to LU. First priority for assignments is given to new LU freshmen students who are required to live on campus. Second priority will be given to students who lived on campus the preceding Housing Contract period. Third priority for assignments is given to new applicants based on the date the residence hall contract is completed are received. Every attempt is made, but not guaranteed, to accommodate student building and roommate preferences. Registered sex offenders are not permitted to reside on campus.

Room Changes

Students will be allowed to change rooms after the 12th day of class of each semester for a period of 10 days if space is available. Residents who wish to change rooms should send an email request to housing@lamar.edu. This includes moving from one bedroom to another in the same suite. If a room change is approved the resident will receive an email confirmation from Housing and Residence Life.

Housing and Residence Life is responsible for approving all assignments and reserves the right to reassign individuals to other rooms or residence halls in event of roommate or hall conflict, pending student conduct action, and/or non-compliance of university regulations. Unauthorized room changes are subject to improper check-out charges and cancellation of the move.

After this 10-day period is over, the Residence Director of the building must approve any requests to change rooms. All room change requests made after this period are approved on a case-by-case basis and where space is available. Residents whose request to change rooms is approved must pay a $150.00 room change fee. No changes can be made without Housing and Residence Life approval. The resident will remain responsible for his/her assigned room until official check-out.

Reserving Specific Rooms

Current residents have priority to reserve their current space for the next contract period (except in the first year halls). Residents requesting a transfer to another building the following year may submit their request during the priority sign up period. Rooms are reserved for the next year by completing the contract renewal process. Residents who do not properly complete the renewal process may be reassigned to any available room or building.

The university may cancel the Housing contract if the student is placed on academic suspension. If readmission is granted at a later date, the student must reapply to live on campus unless he/she meets the criteria and receives an off-campus housing exemption.

Disability Accommodations

Students who require special accommodations in University Housing may request a Request for Housing Disability Accommodation form by mail or online. Completion of the form is necessary to provide reasonable accommodations for students with documented disabilities who plan to live on campus. Students must provide professional documentation of their disability. Housing and Residence Life will consult with the Disability Resource Center and Facilities Management regarding documentation of a disability and provision of accommodations.

At the beginning of each semester, Housing and Residence Life staff will provide the Residence Life Director and University Police with a list of residents who have been provided special accommodations in University Housing that may need assistance leaving their residence hall in an emergency. This information will assist in identifying students in emergency situations. Once a student has been given special accommodations, these accommodations will be maintained each semester that the student lives on campus. If a student requests to transfer to another residence hall, he or she needs to contact Housing and Residence Life to see if an accessible room is available.

Students requesting academic accommodations are asked to call the Disability Resource Center at 409-880-2225 or email DRC@lamar.edu.

Consolidation Policy/No Roommate

If a roommate does not claim his or her space, the Student may be assigned a new roommate or be given the option to purchase the room as a private for an additional charge as determined by the University. Students in partially occupied units may be consolidated with another student within the assigned facility or a different housing facility.

Maintenance and Damages

Damages and Unit Condition Form

Inspection of resident rooms and suites will be conducted at the beginning, end, and periodically throughout the academic year by Residence Life staff. The suite will be assessed using a Unit Condition and Inventory Form (UCF) which describes the condition of the room and furniture and other furnishings provided by the University. Each resident is required to complete the form at check-in and must submit the completed form to Residence Life within 24 hours after moving into University Housing. Residents are encouraged to be as detailed and as specific as possible when indicating pre-existing damages on the UCF.

If the resident fails to complete the UCF within the allotted 24 hours, and/or upon moving out, the resident waives his/her right to appeal any damages noted on the UCF or found in their assigned room. Condition of the residence hall room will be based on the condition of the room as noted by Housing and Residence Life staff. When damage occurs in the residence halls, repair and/or replacement costs will be billed to the residents responsible for the damage. If individual responsibility for damage cannot be determined, the cost may be divided among residents of the room, floor, or building.

Damages and Minimum Damage Charges

Residents are responsible for completing a Unit Condition Form (UCF) documenting all existing damage to the room and its contents when they check-in. Residents will be charged for missing items and any damage to their room and/or furnishings that were not present and/or noted when they moved in. This includes the windows, window screens, and both sides of the front door. If another student is suspected of causing the damage, the charges may be transferred if Residence Life is able to verify the allegations.

All residents are expected to care for university property and report damages immediately. Damages, either intentional or accidental, may result in the student(s) responsible being billed. Lamar University is not responsible for any damage to a resident's room or a resident's personal items as a result of theft, vandalism, fire, sprinkler system activation, or maintenance failure. Maintenance problems do not constitute a reason for a refund. Students are responsible for providing property insurance for personal possessions.

Damage charges may be appealed in writing to Housing and Residence Life. Residents are responsible for any damage caused to their living area or they are found responsible for, during the time they are assigned to that space.

Maintenance and Repairs

If at any time a resident has a maintenance issue with a room, bathroom, or common area, report it to cvmaintenance@lamar.edu and be as detailed as possible. You may also report the issue to the front desk staff. For emergencies (broken pipe, electrical failure, etc.), alert the staff at the front desk or contact LUPD. Maintenance personnel are on duty beginning at 8:00 a.m. and may not always arrive at hours convenient to residents. Residents should cooperate with all maintenance personnel so that repairs may be made as quickly as possible. If the emergency occurs after office hours or on a weekend or holiday, contact the RA on call or University Police at 409-880-7777.

Move-Out

Residents are responsible for scheduling a move-out inspection with Residence Life before moving out of their assigned unit. All move-out inspections should be scheduled during regular business hours (Monday through Friday between 8:30 a.m. and 5:00 p.m.) and 48 hours in advance, when feasible. Residents failing to schedule a check-out inspection may be charged a $100.00 improper check-out fee.

When residents move out, they must check-out with a staff member and complete the following procedures:

1. Leave the room clean and empty of belongings.
2. Accompany the staff member during the room inspection.
3. Sign the "Move-Out" portion of the UCF.
4. Return the room key.

Failure to follow these procedures may result in the student being assessed a fee for the cleaning of the room, replacement of the key, and continuation of room occupancy fees. Students may not check out prior to the end of the Housing Contract period unless they are withdrawing from the university or have authorization from Housing and Residence Life. Students must have canceled their housing prior to being authorized to move out, except at the end of the Housing Contract term. Vacating without Housing and Residence Life authorization may result in continuation of residence hall fees, and cancellation penalty fees. Students will be required to vacate their room within 24 hours of their last final exam.

Students who withdraw from classes or who are removed from the residence hall because of a student conduct sanction must vacate their room within 24 hours.

Preparations for Move-Out Inspection

1. Remove all personal items from the room/suite/apartment.
2. Remove all food and clothing items from cabinets, drawers, closets, and appliances.
3. Remove all trash from the room/suite/apartment, and discard in the nearest dumpster.
4. Wipe the inside of closets, dressers, cabinets, desks, etc.
5. Sweep and mop all hard surface floors, including corners.
6. Thoroughly clean all appliances inside and out. There should be no dirt, grime, grease, or sticky feel when properly cleaned.
7. Remove dirt, grime, and soap scum from all bathroom fixtures (toilet, sink, tub/shower, medicine cabinet).

The charges assessed for damaged and/or unclean rooms/suites are listed on the UCF. Be sure to take care of your assigned unit and make sure that it is thoroughly cleaned before turning in your keys. Once you have turned in your keys, you will not be permitted back into the room/suite.

Fire Safety and Fire Drills

For the protection and safety of our community, announced and unannounced fire drills will be held at the direction of Risk Management, Facilities Management, and Housing and Residence Life staff during the academic year. To become familiar with evacuation routes, cooperation is mandatory. Anytime the alarm sounds, residents are to leave the building, avoiding the use of elevators. Participation in fire evacuations is required by state law and failure to follow instructions, vacate the building, premature re-entry, or impeding evacuation may result in student conduct action.

Fire Alarm Evacuation Instructions

• In inclement weather, wear a coat and shoes and carry a towel.
• Close windows and leave lights on in room. Take room key.
• Leave door closed and walk to exit. If smoke is encountered, stay low for air.
• Do not use an elevator.
• If unable to leave room, place a towel under the door if smoke is either seen or smelled.
• Hang a towel out of the window, indicating to a person below that a person is in that room.
• Await assistance in the room or area of refuge.
• For physical assistance for evacuation, call University Police at 409-880-7777.

Smoke Detector and Sprinkler System

Each residence hall room is equipped with a smoke detector. Smoke detectors in rooms are inspected regularly by Facilities Management and Residence Life. Sprinkler systems have been installed for added safety in all residence facilities. To make the sprinkler system as effective as possible:

• Sprinklers must never be painted.
• Nothing may be hung from the sprinkler piping or sprinkler heads.
• Sprinkler heads may never be obstructed or altered.
• Nothing may be stored within 18 inches from the sprinkler head.
• Frisbees, footballs, baseballs, etc., are not to be thrown in rooms, hallways, or other public areas.
• Report any damages to the sprinkler system to the front desk immediately.

Room Entry

The University reserves the right to enter a Student's assigned space/room/unit in cases of emergency and during regular business hours and at other times with advance notice, if possible to the Resident, for the following reasons: to conduct periodic maintenance, custodial, and safety checks; to perform necessary maintenance; when the University reasonably believes any person(s) occupying the room may be physically harmed or in danger; and when the University reasonably believes that University rules, regulations and/or policies are being violated; or to verify occupancy.

Health and Safety Checks

Each semester, Residence Life staff inspect rooms for health and safety concerns during the third week of the month during the semester between the hours of 8:00 a.m. and 10:00 p.m. The purpose of the inspection is to ensure resident's safety and assess the condition of each room.

Items found that are prohibited will be confiscated and the resident will be subject to student conduct action. Residents will be issued fines for violations. Fine amounts vary based on the violation. Confiscated items may be picked up from the Residence Hall Director when the resident plans to take them off campus.

When performing Health and Safety checks, staff will:

• Knock and announce themselves before entering.
• Identify themselves as Residence Hall staff.
• Look for safety and sanitation issues, such as unsafe cord placement (over doors, across door jams), unclean environment (rotting food, mold, and offensive odors), doorway obstructions, electrical outlet over-loading, maintenance concerns, pests, etc.
• Document any policy violations.

Confiscation of Prohibited Items

Residence Life staff may confiscate items that are deemed illegal, in violation of Housing and Residence Life or university policies, or deemed unsafe. In instances where staff has confiscated an item, a notice will be left in the room in question and the residents of that room should expect to receive further notification from their Residence Director about follow-up conduct. After 10 days of storage, the residence life staff may discard confiscated items that have not been retrieved.

Welfare Concerns

Housing and Residence Life staff and/or the Dean of Students may require a meeting with any resident transported to the hospital for safety or health concerns. The meeting will occur as soon as possible after the resident has returned to campus.

Roommate Rights

Each resident must respect his/her roommate/suitemate's rights to privacy and normal use of the suite. Also, each resident must insure that any guest or visitor invited into the suite respects the roommate's privacy and use of the suite. The roommate should not be compelled to leave in order to accommodate a guest, nor should he/she be placed in situations that might cause embarrassment or inconvenience. Roommates/suitemates are encouraged to resolve problems between themselves before involving an RA or other Housing and Residence Life staff. If the RA is unable to resolve the conflict, contact the Residence Director.

Roommate Conflict Mediation

Should conflict with a roommate arise, Residence Life will take every measure to assist residents with mediation to resolve the conflict. Any student whose actions are found to be in violation of the Roommate Bill of Rights listed below may be required to move into another room/building, and/or may be subject to student conduct action including removal from the residence halls.

Roommate Bill of Rights

Residents of University Housing are entitled to the following rights:

• The right to be free from undue interference (noise, guests, etc.)
• The right to sleep free from undue disturbance
• The right to expect the respect of personal belongings
• The right to a clean and tidy living environment
• The right to free access to one's room and facilities without pressure from roommates
• The right to expect one's roommate will not violate terms of the Housing and Residence Life Handbook
• The right to be free from harassment and discrimination
• The right to expect that any and all disagreements will be discussed in an atmosphere of openness and mutual respect, and that it is acceptable to confront one's roommate when the roommate is not fulfilling mutual agreements
• The right to live in a smoke-, drug-, and alcohol-free environment

Resident Conduct

Residents in violation of a Housing and Residence Life policy may be required to meet with the Residence Director, the Director of Housing and Residence Life or the Dean of Students. Continuous problems, problems of a serious nature, or alleged violations of the Student Code of Conduct may be referred directly to the Dean of Students. The Student Code of Conduct process is used as an educational tool for students to learn about community living.

Cooperation with University Officials

Residence Life staff and University Police officers are university officials. Residents and their guests must immediately comply with directions from any of these individuals. Verbal and/or physical abuse directed toward any university staff member will not be tolerated and WILL subject the student(s) responsible to student conduct action up to and including expulsion from the University.

Diversity

No person shall, on the basis of race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or gender identity, be subject to unlawful discrimination, or be unlawfully excluded from participation in or denied the benefits of employment or any educational program or activity operated by Lamar University. Ignorance, prejudice, and harassment will not be tolerated. Any type of discrimination may be reported to a Residence Life staff member and processed through the appropriate conduct process.

Hall Sports

Engaging in hall sports can potentially cause injuries or damage to residents and the facilities. Playing sports in the residence hallways or common areas is prohibited, except in those areas designed for sports. "Sports" includes, but is not limited to, any competitive or non-competitive use of sporting equipment, including skateboards, balls, rackets, bats, Frisbees, and other objects, as well as racing, wrestling, water balloons/guns, and other sporting activities.

Noise and Quiet Hours

In keeping with the academic goals and standards of students residing on campus, quiet hours will be maintained from 10:00 p.m. to 8:00 a.m. in each residence hall. Courtesy hours are observed throughout the building 24 hours a day. This means that although quiet hours may not be in effect, residents are expected to maintain reasonable volume levels at all times, including hallway noise and slamming doors. Students are asked that noise not be heard outside of the room two doors down in any direction.

Residents with noise complaints are encouraged to contact the residents making the noise and request the occupants lower their volume. If the problem is not resolved, the resident should contact a Housing and Residence Life staff member to report the problem. During finals week, extended quiet hours are observed to better facilitate a study atmosphere. Some residence halls may enforce daily 24-hour quiet hours during finals to enhance the academic environment of that building.

No percussive or electronically amplified musical instruments may be played in University Housing with the exception of scheduled student activities in common areas organized and approved by the university and/or the Department of Housing and Residence Life.

When quiet hours are in effect, the corridors and breezeways are only open to through traffic. Loitering, socializing, and/or phone conversations within the corridors and breezeways during quiet hours is prohibited. Residents who do not adhere to quiet and courtesy hours may be subject to a fine or student conduct action up to and including eviction from University Housing. Below are examples of what consequences may accompany noise violations. Each incidence is addressed on an individual basis.

1st Offense, Noise Violation: Warning, documented

2nd Offense, Non-Quiet Hours Noise Violation: $25.00 and meeting with Residence Life staff

2nd Offense, Quiet-Hours Noise Violation: $50.00 and meeting with Residence Life staff

3rd Offense, Noise Violation (Any hours): $100.00 and meeting with the Director or the Dean of Students

Reporting Disturbing or Distressing Behaviors

Any member of the University community (faculty, staff, or students) may make a report of student behavior they find to be disturbing or distressing. Examples of such behavior include threats or actual injury to self or others, continual disruptions of the living or learning environment, unwillingness or inability to meet basic personal needs (eating, hygiene, and/or dressing), or behaviors that seem out of character for a known individual.

Any person wishing to make a report may contact Housing and Residence Life at 409-880-8550 or University Police at 409-880-7777 in an emergency. The reports should include factual information (date, time, place, and name of student) and contact information for the person making the report. Anonymous reports will be accepted but are not easy to investigate. Any misuse of this reporting system will be handled through the appropriate conduct process.

Smoking

Cardinal Village is a 100% smoke-free and tobacco-free community. Smoking, including electronic cigarettes and vaping, and the use of tobacco products are prohibited in all university facilities, including all university residence halls. Violators of the smoke-free policy will receive a fine of $200.00 and student conduct action, including possible eviction from University Housing.

Solicitation

Solicitation, including non-commercial solicitation, political campaigning, survey, distribution of goods, selling, or any business in the halls is not permitted unless specifically authorized due to concerns over the comfort and safety of the residents.

Visitation and Guests

Guest visitation exists to foster a living learning environment while recognizing the interests of students living in a suite on a floor community to have privacy from those who are not members of that area. The right of suitemates to study, sleep and have privacy take precedence over visitation. Any person who does not live in the residence hall they entered is a guest. Cardinal Village is not open to the public and open to non-Cardinal Village individuals as described below.

Visitation hours for all residence halls are from 10:00am to 2:00am every day. Any guest who is not an approved overnight visitor must leave the residence hall by 2:00am.

Cardinal Village residents may access any residence hall beginning at 10:00am each day by using their access card to enter the halls and swipe their card to verify with Security that they are a Cardinal Village resident. Cardinal Village residents may visit other residents as long as they are invited and all suitemates consent. Residents are responsible for their guest's behavior. Visitation shall end at 2:00 am.

Non-Cardinal Village individuals must check-in at the residence hall, leave a government-issued photo ID when checking in and be escorted at all times by the resident. Residents are responsible for the behavior of their guests within the hall at all times. Visitation for Non-Cardinal Village guests shall end at 2:00 am.

An overnight guest (same gender only) is permitted only with the consent of the roommate. Only two guests are permitted per night. The resident must submit an Overnight Guest Request Form signed by both the resident and the roommate at least 48 hours prior to the guest's overnight stay. An overnight guest may stay no more than two consecutive nights and no more than five total nights per semester. No weekday overnight stays are permitted. Children (any guest under 18 years of age) are not permitted to stay overnight in the residence halls and must be accompanied by an adult (any guest or resident over 18 years of age) at all times. Guests 16 and under must be accompanied by their parent/guardian.

Failure to follow regulations will result in student conduct action including a fine of $100 and possible loss of visitation privileges. Residence Life shall have the discretion to modify and/or withdraw visitation hours should it be determined that members of a residence hall have not maintained the community standards related to the visitation policy and behavioral expectations of the university.

Prohibited and Restricted Items

Alcohol

Alcoholic beverages are not permitted in any residence hall, regardless of the age of the student. Alcohol bottles and/or containers may not be kept in any resident's room for any reason, including decorative purposes. Students are also responsible for all state laws regarding alcohol, including public intoxication and providing alcohol to minors, as well as the alcohol policy as stated in the Code of Student Conduct. As the visitor policy states, residents are responsible for the actions of their guests and should educate their guests on policies prior to their visit. If alcohol is found within the common areas of the residential unit, both residents will be held responsible. If alcohol brought by a guest of the resident is found within a residential unit, the residents of that unit will be held responsible. Residents found in possession of alcoholic beverages are subject to student conduct action and a $100 fine.

Candles and Incense

Candles, torches, incense, hookahs, pipes, and any other devices (oil lamps, lava lamps, etc.) that produce an open flame or have an open heating coil are extremely hazardous and are prohibited in the residence halls. A charge of $50.00 will be applied to the student account when these prohibited items are found.

Cooking Appliances

Toasters, hot plates, and other small appliances with heating elements are not allowed in the residence halls. These items present problems in terms of overload of voltage to the power outlets in the units and are potential fire hazards. A charge of $50.00 will be applied to the student account when these prohibited items are found.

Curtains

Curtains, unless marked flame retardant with a factory label (UL listed as flame retardant), are not permitted in the residence halls. The tag must remain on curtains at all times.

Decorations

Students may bring area rugs, carpet, tension rods, and other decorating items as long as nothing is permanently adhered to any surface. The room must be returned to the original condition before check-out. Any damage resulting from nails, screws, carpet tape, contact paper, or any adhesives must be repaired so that no damage is visible. Students will be charged for any damage found during the check-out process. Residents should contact Housing and Residence Life if they have questions about how to hang an item without causing damage.

Decorations may not hinder the use of, or restrict access to, hallways, doorways, stairs, corridors, or fire-related equipment. Do not attach anything to, or tamper with, light fixtures, sprinkler heads, safety equipment, or exit signs. These restrictions apply to both student rooms and public areas.

Decals and stickers cannot be attached to painted walls, windows, or other surfaces of any university property located in the suite. Construction barriers, traffic/street signs, newspaper machines, etc. are also prohibited because these items may be stolen property.

Live Christmas trees and boughs are strictly prohibited in all rooms. Residents may not use seasonal lighting, such as twinkle/rope lights, as decoration. Seasonal decorations must be of a fire retardant material. In order to maintain the physical condition of the residence halls, residents are not to damage the painted walls or surfaces in their room.

Drugs and Drug Paraphernalia

It is the policy of Lamar University that any unlawful manufacture, possession, or delivery of any controlled substance or illegal drug is strictly prohibited. The Student Code of Conduct also prohibits possession of drug paraphernalia (bongs, hash pipes, blow tubes, water pipes, etc). Moreover, it is the policy of the state of Texas and of this university that this institution will be free of illegal drugs.

Fireworks, Explosives, Flammable Liquids, and Hazardous Materials

Students may not possess fireworks, explosives, ammunition, gunpowder, spray paint, or any other related materials in campus facilities. Similarly, all flammable liquids and hazardous materials are prohibited in the residence halls (gasoline, kerosene, lighter fluid, car batteries, corrosive acids, etc.)

Halogen Lamps

Halogen lamps are prohibited in all facilities.

Pets

Residents are not allowed to keep pets. Unauthorized pets will be removed by university officials if the resident cannot be found or refuses to remove the pet. Residents will be charged an extermination fee to spray for fleas, ticks, and other pests, and/or a $100.00 fine any time an unauthorized pet is found in the resident's possession. Pets do not include service animals for those individuals who have special needs.

Weapons

Refer to the Code of Student Conduct.

Wireless Routers

Lamar University provides high-speed wired and wireless internet to the residents of campus housing. Personal routers that are plugged into the network slow down and can even crash the network for all occupants of the residence hall. To maximize the campus network speed and performance, personal routers are not allowed and are subject to confiscation and the $50 prohibited item fee if found within a unit.

Cleaning

Custodians

The university employs full-time custodial staff for the residence halls. These staff members are responsible for cleaning the common areas in the facilities, including the lobbies, hallways, and community restroom facilities. Residents are responsible for cleaning their room and suite or private bathrooms. Residents should report any cleanliness concerns to the front desk. For safety reasons, students may not enter the restroom facilities or other areas when the custodial staff has blocked the entrance or area for cleaning purposes.

Mold, Mildew, and Moisture Buildup

The climate in Southeast Texas is conducive to the growth of mildew and mold. Residents must provide appropriate climate control. Always keep the thermostat on AUTO. Keep the space clean, and take other measures to minimize mold and mildew from accumulating in the space. Residents must clean the space on a regular basis to remove visible moisture accumulation on windows, walls, and other surfaces as soon as reasonably possible. If this is not cleaned, it can create continued mold growth. Do not place wet or damp towels or clothing on the furniture as this encourages the growth of mold. Residents cannot block or cover or obstruct heating, ventilation, or air conditioning ducts in the space. Residents must immediately report to Housing and Residence Life:

• Any evidence of water leaks or excessive moisture in the space as well as in any storage room and/or common area.
• Any mold or mildew growth that cannot be removed by applying a common household cleaner.
• Any failure or malfunction of the heating, ventilation, or air conditioning systems in the space.
• Any inoperable windows or doors.

Pest Control

Exterminators will treat the residence halls on a regular basis throughout the year, normally during semester breaks. Residents will be notified in advance. If an attempt is made by Residence Life/Facilities Management to exterminate a room and the resident refuses to allow entry, the resident will be assessed a fee to have the application rescheduled. If medical problems exist, a letter from a physician must be sent to Housing and Residence Life to determine if an alternate type of treatment may be available. Material can be obtained from Housing and Residence Life concerning the types of chemicals used and optional forms of treatment.

Residents should contact the Residence Life office if they believe that they have an infestation of any kind of pest. The Residence Life office will work with Facilities Management to determine if an infestation exists and to treat if necessary.

A resident that has an infestation of any kind must follow the instructions of the Residence Life office to prepare the room for treatment. A resident may be required to leave the unit during treatment. The Residence Life office will communicate what steps will be required to prepare the room for treatment. It is the resident's responsibility to adequately prepare the room for treatment if the treatment is to be effective.

Trash

Residents are responsible for taking their trash to the dumpsters located near the commons building of each residence hall. Students should not put trash in the corridors, stairwells, or in other common areas. When trash is found in the corridors, a trash removal charge of $50.00 per bag will be split between residents of the floor of that building. Residents should not deposit room trash in the litter receptacles located throughout the grounds and in the laundry rooms since these receptacles are intended for litter.

Unclean Rooms

Residents are expected to maintain an acceptable state of cleanliness at all times. Residents are responsible for cleaning their bathrooms throughout the year. Residents are expected to maintain a safe and healthy living environment for their safety, as well as others in the living community. Uncovered food, excessive trash, scum build-up in bathroom area, offensive odors, and other cleanliness issues may result in a Residence Life staff member instructing the resident to clean the room. This decision is at the staff member's discretion. Violations of this policy and failure to comply will result in fines up to $100.00. Custodial services are not provided after the resident has officially moved into the room. Residents should report any cleanliness concerns to the front desk.

Offensive Odors

Offensive odors are prohibited. An offensive odor is any odor or aroma of such intensity it becomes apparent and is offensive to others or is an odor that provides reasonable suspicion of illegal or unsafe activity. Any odor can become offensive when it is too strong. Staff members will address offensive odors when complaints are received. Residents identified as being responsible for the offensive odor will be asked to eliminate the cause of the odor. A fine of $50 per room in the suite will be applied to the student account. Residents are subject to student conduct action.

Community Areas

Furnishings and equipment in the community areas is available for all residents to use. As shared spaces, residents are not permitted to move this furniture into their rooms. If it is determined that a resident has moved community area items into a residence hall room, the furniture or equipment will be removed and a removal fee will be billed to the resident's account. Residents and their guests are not permitted in common spaces and areas (hallways, lounges, laundry room, etc.) if the residents or guests are not fully clothed (wearing a top and bottom clothing article beyond only underwear). It is the responsibility of all residents to keep the community space clean and organized.

Residents may request to reserve common area spaces (lounges, study rooms, etc.) by contacting the Residence Director. Space is reserved for use by University Housing residents. The process is at the discretion of each individual Residence/Assistant Director of that building.

Outdoor Pool

• The Outdoor Pool is for use by Cardinal Village residents only.
• No glass containers are allowed inside the gates of the Pool area.
• Maximum occupancy of the Pool is 36 people.
• The Pool is open to all Cardinal Village residents and may not be reserved for events by student organizations or other groups.
  • Cardinal Village staff may schedule events at the Pool that are open to all Cardinal Village residents. 

Advertising and Signage

Residence Life professional staff must approve any and all signs before displaying them inside or outside of a residence hall. In addition, all signs, posters, and other like items must be approved by the Student Activities Office, located in Setzer Student Center, before signage can be posted in any public area on campus. All approved signage can only be posted in approved areas. It is the responsibility of the organization/student to remove dated signage.

No banners, posters, flyers, or other signage are to be displayed or posted unless you have made special arrangements with Residence Life professional staff. Restaurant coupons are permitted at the front desk for your convenience, if space is available.

Community Damages

All damages, responsibility for which cannot be assigned to individual residents, will be prorated in accordance with Residence Life's determination of the student population involved. Damages will be categorized by room, floor, hall, and building. Residents are strongly urged to report any violation involving University Housing damages to Residence Life staff, with the names of those responsible.

Kitchens

Limited-use community kitchens are provided for residents' use in all residence halls. Residents are expected to leave the kitchen clean at all times. Failure to keep the kitchen clean may result in the kitchen being closed for a specified time. The kitchen may not be used as a substitute for the meal plan.

Cooking Guidelines for Community Kitchens

To prevent smoke build-up, fires, and building evacuations, please take the following precautions:

• Do not leave the stove unattended when cooking - always stay with your food.
• Keep vents clear and turned on when cooking. Pots and pans can block exhaust ducts.
• Keep oven, broiler and top burners clean. Splattered food and grease causes smoke.
• Keep anything that can catch fire (potholders, oven mitts, wooden utensils, paper or plastic bags, food packaging, towels, etc.) away from the stovetop.
• Burners/stove/broiler will continue to cook after being turned off. Remove pots/food immediately. Stay with stove until it cools down.
• Do not open the door(s) to air out smoke; this may set off the building alarm. Open windows, and if you have a fan, use it to blow heat and smoke away from the front door or smoke detector.

Laundry Facilities

There is at least one laundry facility in each residence hall. Washers and dryers operate at no cost to the resident. The university is not responsible for laundry that is lost, damaged, or stolen. Laundry left in the laundry rooms may be disposed of. The university recommends that students stay with their laundry while it is in the laundry room. Laundry facilities are for residents in their building only. Mechanical problems with the machines should be reported to the front desk. Laundry left for an extended period will be confiscated and kept at the front desk for no more than 3 days. After 3 days, unclaimed laundry will be donated or thrown away.

Parking

All students, faculty, and staff are required to purchase a current parking permit and display it if they park a motorized vehicle (automobile, motorcycle, scooter, moped, etc.) on campus. At the time you receive your permit, you will receive a copy of the parking and traffic regulations. Student parking areas are designated by letter. Student vehicles are parked only in the lots indicated by the parking permit. Parking spaces are not guaranteed.

Students may contact University Police for an escort from the parking lot to their building by calling 409-880-7777.

Parking permits are purchased at the Lamar University/Lamar Institute of Technology's Cashier's Offices, as appropriate. After payment, present your receipt to the Parking Office to receive your parking permit.

Additional Parking Requirements for Residents

1. Residents of university housing are allowed to operate one properly tagged and functioning passenger vehicle or pickup truck (with no commercial lettering) not in excess of three-quarter (3/4) ton GVW (Gross Vehicle Weight) on the university campus.
2. Trailers, campers, and boats are not permitted and will be towed at the owner's risk and expense.
3. Residents are prohibited from using any parking area on university property for the storage or repair of any motor vehicle including oil changes or disposal.
4. Any vehicle parked so as to block or inhibit access to any dumpster, fire lane, or university building will be towed at the owner's risk and expense.
5. Residents are required to obtain a university parking permit decal each academic year and are also required to adhere to all parking rules and regulations.
6. Residents are not permitted to wash vehicles or change the oil of a vehicle on campus property.

Additional Policies and Information

Abandoned Property

If a resident vacates an assigned space and leaves personal possessions, these items will be considered abandoned property. All items left will be removed by Residence Life staff at the resident's expense and discarded, recycled, or donated at the University's discretion.

Lamar University, Residence Life, and university staff will not be responsible for student property left in any residence hall after the student checks out or vacates the room. If property of value is found, it will be removed and either stored for a limited time or it may be disposed of at the discretion of the University. Items found in common areas in which the owner cannot be identified may be disposed of immediately. If items are stored, the student will be charged an abandoned property fee and the storage costs.

Bicycles, Skateboards, Scooters, Motorcycles, Etc.

Bicycles are allowed to be stored in a resident's room. The majority of residence halls have bicycle racks located near the courtyard entrance and in the courtyard of the building for proper bike storage. No bicycle, scooter, or motorized vehicle can be stored in the hallway of any residence hall for any reason. If a resident's bicycle, scooter, or motorized vehicle is found elsewhere, University Police will impound it and a fine will be issued to the resident. Bicycles, skateboards, roller skates, scooters, or any other motorized vehicle (unless medically necessary) should not be ridden inside the residence hall. All bicycles should be registered for use on campus through the Parking Office.

Due to fire safety regulations, gasoline-powered motorcycles, scooters, mopeds, etc. are not allowed in the residence halls at any time. Bicycle and motorcycle operators must follow all state, local, and university rules and regulations. Lamar University's parking regulations are located at lamar.edu/police.

Computer Services

Each room is equipped with high-speed Ethernet computer connections. Students are required to provide their own computer with a network port and Ethernet cable in order to use the Ethernet connection. Wireless internet is available in all of the residence halls and accessible in the individual rooms.

Residents should verify that up-to-date security software (anti-virus etc.) is installed before using the internet. Remember, preparing a computer for safe connection to the Internet is much faster than removing malware, spyware, and rootkits.

Email Communication

Each student at Lamar University and Lamar Institute of Technology is issued an email account that is an official method of communication from faculty and staff to students. Each student is responsible for checking and responding to email messages on a regular basis. Housing and Residence Life will correspond with students through their LU/LIT email account. Any misuse of email should be reported to the Residence Life office.

Emergency Gate Improper Access

The emergency exit gates located within the residence halls are intended for emergency use only. Improper use of these gates will result in a fine of $200.00.

FERPA: Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act is a federal law that protects the privacy of student education records. In accordance with FERPA guidelines, Residence Life staff will not share any resident information, other than directory information (may include address, email address, phone numbers), with anyone outside of the university system. This includes, but is not limited to, information about a resident's grades, behavioral history, health concerns and financial information. Exceptions to this act, regardless of age, will be made in life-threatening situations.

Building Meetings

Building meetings are conducted periodically by RA's. Attendance at these meetings is mandatory because pertinent information is distributed to each resident. All residents will be held responsible for this information. Residents who have a scheduling conflict should contact their RA prior to the meeting and make other arrangements.

Front Desk Hours

The front desk in each building is open 8:00am - 10:00pm Monday through Thursday, and 8:00am - 5:00pm on Fridays. Any variations of these times will be posted and communicated to residents. The front desks are closed during university holidays and on weekends. A staff member is on call when the desk is closed. The on-call phone number is posted at the front desk for students to contact.

Meal Plans

All students who live on campus are required to purchase a meal plan. The various options and costs are on the Residence Life website. In general, each plan has two components: (1) Dining Hall meals and (2) Dining Dollars, a declining balance cash account. Dining Hall meals can only be used at the Brooks-Shivers Dining Hall, located next to Cardinal Village, which offers all-you-can-eat food-court style service. Dining Dollars can be used at retail locations.

Residents choose their meal plan when they complete their housing application. Residents have until the 12th day of class to change their meal plan at the beginning of each semester. Unused Dining Hall meals and Dining Dollars do not carry over to the next semester. If unused, they are forfeited. Residents may add Dining Hall meals or Dining Dollars to their meal plan if they are running short.

Restricted Areas

The roofs, ledges, attics, storage closets, and mechanical/electrical equipment rooms of all university-owned buildings are restricted areas and off-limits for all residents. Entry without proper authorization is prohibited. Violators of this policy will be subject to student conduct action.

Smoke Detector Tampering

Smoke detectors should not be tampered with in any way by residents. Tampering with a smoke detector will result in replacement of damaged equipment (if necessary) and a fine of $100.00.

Storage

Storage space is limited to the space available in the student's room. The storage of personal belongings on campus during Summer months is not available. Students may contact local storage rental facilities in the community. No furniture provided by the university may be removed from the suite.

Temperature Control

Each suite is equipped with its own thermostat that is set to regulate the unit to moderate temperatures within the unit. This regulation is in place to prevent the growth of mold within the unit and to keep the air conditioner from freezing up, causing it to break. The thermostat should always be set on AUTO. Removing or tampering with a thermostat will result in replacement of damaged equipment, if necessary, and a fine of $100.00.

Windows, Window Screens, and Vents

Windows should be kept closed to maintain the temperature. Vents may not be stuffed or taped; windows may not be obstructed; and windows may not be decorated with any type of material, including foil, shoe polish, posters, signs, etc. Residents may not bring window unit air conditioners or space heaters into any building. Residents throwing or hanging anything out of their window will be subject to student conduct action.

Winter Break Closure

The residence halls are closed for winter break from the Sunday after graduation in December until the Saturday before classes begin in January. LU residents will keep their room key and access card during the closure and will not be allowed access to the residence hall until the halls re-open in January. Card access will be deactivated at the beginning of the closure. Residents should bring home everything they believe they may need during the winter break. Access cards will be deactivated, and residents will not be allowed to access the residence hall.

Winter break housing is temporary housing offered to approved athletes and international students.

Wiring, Satellite Equipment, and Antennas

Students may not set up computer networking between rooms in the residence halls. Exterior wiring, satellite equipment, and antennas are not permitted in order to maintain the exterior physical condition of the facilities, as well as for security reasons. All residence hall rooms have wireless internet connectivity. The internet service provided is for personal and educational use only. Commercial use of the provided internet service is prohibited.

SAFETY, SECURITY, AND EMERGENCIES

University Police and Public Safety

Lamar University has its own police department on campus that employs full-time, certified police officers. Our officers are licensed peace officers in the State of Texas with county wide jurisdiction. University Police is available for services such as contacting a student in an emergency situation, assisting when keys are locked in a car, providing escort service on campus at night, transporting students to the hospital, and meeting various other needs as they arise. Students can contact University Police for both emergency and routine calls. In emergency situations call 409-880-7777. For non-emergency situations call 409-880-8307. For crime information and personal safety tips, visit the University Police website at lamar.edu/police.

The safety and security of residents is a primary concern. Residents must keep their access cards on them at all times to identify themselves as residents, and access cards should never be given to anyone else to use. Please remember that safety starts with each resident.

• Never let someone into your building or your room that you do not know.
• Never prop open an exterior door or tamper with door alarms.
• Keep your key and access card with you at all times.
• Always lock your room door when you are in the room and when you leave.
• Walk in groups when traveling outside the residence halls, especially at night. If this is not possible, utilize the university services available to you such as escorts and the shuttle bus.
• Always travel in well-lighted, heavy-traffic areas.

If you see suspicious activity, immediately call University Police at 409-880-8307 (non-emergencies) or 409-880-7777 for emergencies.

Electrical Safety Guidelines

Students are encouraged to follow safety precautions at all times. The following are some tips:

• Do not overload outlets. When cords overheat, they can deteriorate quickly and cause a potential shock or fire hazard.
• Be wary of electrical outlets that get too hot to touch. If it feels warm, unplug all appliances and enter a work order at the front desk immediately.
• Do not connect multiple power strips together.
• Do not route cords under doors or carpet; this could cause them to overheat or ignite.
• Do not staple cords; this could damage the insulation and expose wire.
• Use light bulbs with correct wattage for lamps. If the wattage is not noted on the lamp, do not use a bulb with more than 60 watts.
• Halogen lights/lamps are not permitted on campus.
• Never plug more than one high-wattage appliance into a single outlet (i.e. hair straightener, iron).
• Check all appliances for frayed or cracked cords and make sure to replace them.
• If power goes out in your room, immediately report this to the front desk.
• Become familiar with the location of the nearest fire extinguisher and know how to use it.

Electrical Power Strips and Extension Cords

Residents must use Occupational Safety and Health Administration (OSHA) Nationally Recognized Testing Laboratory approved surge protectors (electrical power strips with built-in circuit breakers) if additional electrical outlets are needed. Multiple plug adapters, splitters, and extension cords are not permitted. Power strips should never be plugged into each other and cords should not be under carpet or stapled.

Emergencies

Emergencies should be reported to University Police at 409-880-7777 or 911 and to a Residence Life staff member. Emergencies include life-threatening situations, fires, floods, exposed electrical wires, or danger to life or property.

Emergency Alert System

The emergency alert system is designed to alert the campus in case of an imminent threat. Sirens are located to ensure the alert sound may be heard across the main university campus. While the alert system may be heard inside some buildings on campus, the system is designed to provide an audible alert outdoors.

ConnectED

Lamar University has contracted with ConnectED to provide a state-of-the art, web-based emergency notification system. The system allows Lamar University to contact faculty, staff, and students quickly with news and information in the event of an emergency. The system is capable of contacting individuals on cellular, home or office phones, voice mail, and by text message, email and TTY/TTD. The ConnectED system will call two phone numbers and send messages to two e-mail addresses from what is posted in the student information systems. Students should add their cell phone numbers to the system. Students should also add their personal email address to the system. Students are encouraged to verify their telephone and email information in the Lamar University system. More information may be found at lamar.edu/police/services.

Emergency Call Boxes

There are emergency phones located throughout campus. The phones are on white posts with a blue light on top. Push the red button and talk directly to a police officer. When the red button is pushed, your location is automatically transmitted to University Police. Individuals who are hearing impaired should remain at the phone (safety permitting) until an officer arrives. In addition, there are several emergency phones located within buildings across campus. The building phones are silver. Phone locations are marked in parking maps and in safety brochures available from University Police. Call boxes can be used to request police assistance, escorts, assist with vehicle problems, and information.

Building Evacuation Process

Occupants are required to evacuate the building when an emergency alarm is activated. If an alarm sounds in your room, evacuate. If it is an alarm for the entire building, evacuate to the locations listed on the following page. Failure to follow these procedures will result in student conduct action and/or a damage charge. The university wants to protect the residents on campus. Tampering with safety equipment may impede exit procedures in an emergency.

Fire Alarms and Fire Drills

The university conducts fire drills each semester. Residents should familiarize themselves with the location of nearby fire extinguishers, exits, and manual pull stations in your area and how to use them. Tampering with safety equipment and/or transmission of a false alarm is a violation of state law, and violators could be charged in the appropriate civil court. Violation of this law is a state jail felony. Starting a fire on a university campus is a felony. Students may be charged for all costs associated with tampering with safety equipment, including setting off the fire alarm. The minimum charge for fire alarm activation is $200.00. Students will be referred to the Dean of Students, and student conduct actions could result in suspension from the university.

If a fire occurs, the following procedure should be followed:

1. Activate the manual pull station building alarm system.
2. IMMEDIATELY contact University Police at 409-880-7777.
3. If a minor fire appears controllable, promptly direct the charge of the fire extinguisher toward the base of the flame only if you can do so safely.
4. Evacuate when prompted by continuous sounding fire alarms or by an official announcement.

Fire Alarm Evacuation Procedure

Be aware of and make use of designated primary and alternate evacuation routes. Leave the building in an orderly manner without rushing or crowding, and NEVER USE THE ELEVATOR DURING A FIRE. If you are unable to exit the stairwell, remain in a safe zone until emergency personnel are able to assist you. Provide aid to those who need it in an emergency evacuation situation. Smoke is the greatest danger in a fire, so stay near the floor where air may be less toxic. Always evacuate crosswind and/or upwind away from any fire emergency by a safe route. Evacuate to at least 300 feet from the building and out of the way of emergency vehicles. Report any individuals who have been injured or left behind to emergency responders. If requested, assist emergency crews.

Should you become trapped inside a building during a fire and a window is available, place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air may be less toxic. Shout at regular intervals to alert emergency crews of your location. DO NOT PANIC!

Evacuation Locations (to be used in any building evacuation process):

• Campbell Hall - Parking lot to the West of Campbell Hall
• Combs Hall - Parking lot in front of building
• Gentry Hall - Parking lot in front of building
• Monroe Hall - Parking lot to the West of Monroe Hall
• Morris Hall - Parking lot in front of building

DO NOT RETURN TO AN EVACUATED BUILDING until an all-clear is officially announced.

Personal Property/Insurance/Personal Liability

As an on campus resident, your belongings are not protected by the university from theft, vandalism, fire, sprinkler system activation, maintenance failure or for any other reason. Maintenance failure does not constitute a reason for a refund. Housing and Residence Life strongly encourages students to either (1) make arrangements with their parent's or guardian's homeowner's insurance company to insure coverage for personal belongings, or (2) purchase separate personal property insurance or renter's insurance policy. In some cases, parent's homeowners insurance will cover damage to personal property in a state owned residence hall, but this is not always the case. Items of value should be marked for identification and serial numbers recorded with permanent markings. Students should secure medical insurance coverage for themselves as well. The university does not provide theft or damage insurance for residents; therefore, each resident is encouraged to purchase some type of personal property insurance.

Identification Cards

Both full-time and part-time students of LU and LIT are required to obtain a school-issued photo identification card. The Cardinal OneCard is used by Lamar University and serves as the university ID card, library card, and debit card for the student's account. This card is used to receive financial aid and any Lamar University refunds. Students must activate their Lamar University email account and check it regularly in order to receive Lamar University financial information from Cardinal One and the Lamar University Financial Aid Office. Lost CardinalOne cards must be replaced immediately. Replacement cards are issued for a fee in the Wimberly Student Services Building.

If any person is caught misusing the card for identification purposes, the card may be confiscated by University Police or other appropriate university personnel and the student may be subject to student conduct action by the Dean of Students or University Police. Misuse of the card includes but is not limited to: using the card to gain entry into a university residence hall or event that the person is not eligible to enter, loaning the card to someone else, or altering the card in any manner. Confiscation of the card will not affect any remaining cash balance in the student's account.

Your student ID card should be carried at all times. Housing and Residence Life staff may request proof of identity of any person on University Housing property. Failure to identify yourself to a staff member upon request is a violation of university rules and regulations.

Residents should not have more than one active residence ID card in their possession.

Sexual Assault

It is the policy of the university to foster a campus environment that is free from intimidation and one in which students may be educated to their fullest potential. Therefore, the university will; not tolerate physical abuse, threats of violence, physical assault, or any form of sexual assault.

The university offers services for students dealing with sexual assault or harassment and students are encouraged to speak with appropriate individuals such as Student Health Center, Dean of Students, Residence Life, University Police and/or the Title IX Coordinator. The Sexual Misconduct Policy is located online at lamar.edu/titleix.

Reporting Options

• All students have the right to report what has happened to them under federal law.
• All students have the right to work with campus offices and law enforcement, either system or neither.
• If the incident occurred on or off campus, a report may be filed with Lamar University Police. Assistance can be provided should the student desire to file a report with the Beaumont Police.

If You Are Sexually Assaulted

1. Contact University Police IMMEDIATELY. University Police will ensure you get prompt medical care. Please also notify a Residence Hall staff member when possible.
2. Seek medical attention at once. Tell the health care provider that you have been raped or sexually assaulted so the health care provider can properly document treatment and collect evidence.
3. Do not bathe, douche, change your clothes, or rinse your mouth. You do not want to destroy any evidence. Bring a clean change of clothing with you to the hospital.
4. You have the option of reporting the crime to the police. Trained personnel will assist you and explain the legal process to you.
5. Get support. Contact the Counseling Center at 409-880-8466; the Student Health Center at 409-880-8466; University Police at 409-880-7777; or the Rape Crisis Center at 409-835-3335.

Safety Misuse and Tampering

Any student found to be responsible for the misuse of any safety equipment, which includes but is not limited to emergency lights, exit signs, smoke/heat detectors, sprinkler systems, fire panels, electrical panels, fire extinguishers, and public area lighting, will be assessed a minimum $100.00 fine and be subject to further disciplinary action.

Fire extinguishers are installed in all residence halls. If an extinguisher is maliciously discharged, a fee for refilling the extinguisher and for cleanup will be assessed, and conduct action will be taken. Tampering with any part of a fire extinguisher, including the pull pin, removing the extinguisher from its bracket/cabinet or the wall, or damaging the glass, case or bracket adhering it to the wall, will result in a safety violation charge.

The sprinkler system is connected to the fire alarm panel at the front desk/lobby area. Students who put objects into the sprinkler devices may activate the sprinkler system, causing major damage to the building. Anyone found tampering with or activating this equipment will be subject to student conduct action and will be held responsible for any associated damage charges to the room and/or building.

LU employees will conduct routine safety checks to determine that safety equipment is in working condition and that health and safety violations are not present in the building. Students should report any problem associated with any safety equipment to the front desk immediately (discharged fire extinguishers, malfunctioning equipment, etc.). The university wants to protect the residents on campus, and tampering with safety equipment may impede emergency procedures.

Safety Tips

• Always lock your door when you leave your room.
• Do not leave valuables in plain sight.
• Record the serial numbers of all valuables so that you will have positive identification of your belongings.
• Do not walk alone after dark. University Police and Public Safety offers an escort service after dark.
• Inform your roommate of your whereabouts and expected time of return if you are going to leave your room for any period of time.
• Do not prop open any exit or stairwell door. This constitutes disregard for the security of other residents and will lead to student conduct action.
• Report to a staff member any individuals who do not appear to have legitimate business in the building. Do not allow strangers to enter your room.
• If a theft or security question arises, contact a staff member or University Police.

Security

Residents should always lock their doors. The university is not responsible for stolen property. Report lost keys and broken locks to the front desk in your building. Report thefts and assaults to University Police and to a Residence Life staff member. Residence hall main entrance doors automatically lock, and residents gain entrance by using their electronic access cards. Do not allow anyone to follow you inside the building when the doors are locked. Any interference with entrance doors or tampering with locks is a serious violation.

Severe Weather - Tornadoes and Rainstorms

Local radio and television stations announce tornado watches when the weather conditions are right for a tornado but none have been sighted. Tornado warnings are announced when a tornado has been sighted. Storm alerts are broadcast when a severe thunderstorm is approaching. The university and city storm warning sirens may sound in cases of severe weather or during testing periods.

Procedure When a Severe Weather or Tornado Warning is Issued

Seek shelter immediately in designated areas. If inside a building:

1. Go to the lowest level of the building, if possible;
2. Stay away from windows;
3. Go to an interior hallway;
4. Use arms to protect head and neck in a "drop and tuck" position; and
5. Avoid the most dangerous locations of a building, usually along south and west sides and at corners.

If there is no time to get inside:

1. Lie in a ditch or low-lying area, or crouch near a strong building;
2. Be aware of potential for flooding;
3. Use arms to protect head and neck in a "drop and tuck" position; and
4. Use jacket, cap, backpack, or any similar items, if available, to protect face and eyes.

Severe Weather - Hurricane Evacuation Procedure

In the event that a mandatory evacuation is announced, text, email, and automated phone call notices will immediately be sent out to students via the ConnectEd Emergency Notification System.

On the Housing Application, residents are asked to indicate whether they plan on evacuating themselves or if they will require university assistance to be evacuated. Residents who require assistance to be evacuated should immediately make contact with their Residence Director to make arrangements to be evacuated. Buses will transport students to Stephen F. Austin State University, where they will remain for the duration of the event or until they have been signed out by a parent or guardian.

Students should make every effort to make arrangements to evacuate themselves off campus to a safe location. Space is limited on the buses and should be reserved for students who have no other means of evacuation.

Room Evacuation Preparation Procedures

• Clean out refrigerators
• Take important documents, medicine, and personal valuables
• Back-up data if leaving computers
• Remove belongings from floor, bottom drawers, and lower shelves
• Lock your room door

For full instructions, see the Guide to Hurricane Preparedness for Lamar University residents.

Video Cameras

Video cameras have been installed in the public areas of residence halls and parking lots to monitor activity and reduce vandalism. Cameras may be installed in entryways, lobbies, laundry rooms, elevators, and other common areas. Cameras may be monitored by University Police to enhance personal and building security.

STUDENT SERVICES

Car Problems

Contact University Police for assistance with certain types of car problems, such as failing to start, needing jumper cables, being blocked by another car, or having the keys locked inside the car.

Center for Career and Professional Development

The Center provides career coaching services, job search, resume, and interview assistance as well as testing services. The Center also assists students in meeting with various types of employers. Their offices are located in the Galloway Business Building, Suite 102. For an appointment or more information, call 409-880-8878 or visit their webpage.

Financial Aid

The Financial Aid Office is located in the Wimberly Building, Room 216, and assists qualified students in obtaining scholarships, loans, and grants. For more information, call 409-880-8450.

Mail

Mail for residents, including packages, is not accepted in the residence halls. Residents who wish to receive mail on campus must rent a post office box. Box rental fees are paid in the Cashier's Office, located in the Wimberly Student Services Building. Residents must provide the payment receipt to the Post Office window sales clerk, who will then assign a post office box to the resident. Box rental fees are non-refundable.

Mail boxes are located in the main lobby of the LU Post Office. Mail boxes are accessible Sunday through Saturday from 7:30 a.m. to 9:00 p.m. Hours may vary per semester. Hours of operation for window sales are from 8:00 a.m. to 4:45 p.m. Monday through Friday.

Please instruct correspondents to use the correct zip code + the last four digits of your assigned box number for mail addressed to you. Experience has shown that most delayed mail results from an incomplete mailing address and/or an incorrect zip code.

Correct Mailing Address:

Resident's Name

Lamar University

P.O Box [Resident's assigned box number]

Beaumont, TX 77710-[last 4 digits of Residents box number]

Medical Health Services and Counseling

lamar.edu/healthcenter

The Student Health Center is an outpatient clinic offering medical care and counseling to all students. Office hours are 7:30 a.m. to 5:00 p.m. Monday through Friday. Calling early in the morning will increase your chances to be seen the same day. Residents should call 409-880-8466 to make an appointment. The Student Health Center is located across from the Dining Hall, next to the tennis courts.

If you are sick or hurt and need help, contact any Residence Life staff member. The staff member will contact University Police for assistance, if necessary. If transportation to the hospital is required, University Police will either transport the student or call an ambulance. Ambulance transportation will be at the student's expense.

Programming

Each residence hall is staffed with both professional and student staff members that put on events throughout the semester for residents. The programs often provide food, music, and activities that are free of charge to residents. Residents may contact their Resident Assistant to find out about upcoming programs.

Shuttle Service

Lamar University offers a free shuttle service from 5:30 p.m. to 12:30 a.m. daily. Students utilizing this service must have a valid ID. The shuttle service provides transportation for students on campus and within the immediate vicinity of the campus. Students should call 409-880-2241 for this service. A shuttle map containing pickup and drop off locations and the schedule can be downloaded from the University Police at lamar.edu/police/shuttle-parking-traffic/index.html.

Ticket Offices

Tickets may be purchased for athletic events, concerts, fine arts productions, and other campus activities. Some tickets are free for current students.

• Athletic Ticket Office: Montagne Center, 409-880-1715
• Theatre and Dance Office: Theatre Arts Room 201, 409-880-2250
• Music Office: Simmons Music Building Room 103, 409-880-8144

Vending Machines