December 4, 2019

Meeting called to order by Mr. Craig Ness at 10:04 a.m. and adjourned at 11:05 a.m.

Attendees: James Marquart, Craig Ness, Priscilla Parsons, Vicki McNeil, Brenda Nichols, Arne Almquist and Joe Nordgren

ITEM

ACTION TO BE TAKEN/COMMENTS

Craig Ness motioned to approve the minutes as written by Mariah Williams. 

1.       Continued IT Strategic

 Planning Discussion

Active Projects

□   Continuation of Information Technology Strategic Plan Overview Presentation

Completed Projects

□    

Upcoming Projects

□   Alignment with draft LU Strategic Plan Overview

General

Additional Input:

□   IT Steering—Administrative Support; information vs. information technology; risk management; remove product/vendor specific references

□   Dr. Evans—Support for data-based decision making; anticipating of security threats; multi-modal delivery of instruction (online)

□   IT Management—PM Training (per HR); Service Level Agreements; campus BYOD

□   Priscilla worked with Dr. Almquist to create a 4^th goal.

Updates:

□   Proposed mission statement updated to include administrative support.

□   Wording updates to Goals 1 & 2

□   Removing “and” from “information and technology” to read “information technology”.

□   Provide Systems and infrastructure for enhanced data-based decision-making.  The purpose of this goal is to better differentiate Information Technology and Management Information and Analysis

□   New objectives added to Goal 1- Strategy 1 Objective 1

□   Obj. 1d:  Migrate to Banner 9 Self Service as modules are released by Ellucian

□   Goal 1- Strategy 1- Objective 2 reworded to remove “data-based capabilities” to now read as “Increased system-based capabilities of departmental personnel.

□   Goal 1- Strategy 1- Objective 4 and Goal 1- Strategy 1- Objective 5 were combined with added objectives:

o   Obj. 4a:  Develop top specific Banner Training programs

o   Obj. 4b:  Enhance campus-wide training and support for Microsoft O365 product suite (teams, etc.)

o   Obj. 4c:  Provide project management fundamentals training program for administrative units

□   Goal 1- Strategy 2- Objective 1 moved to Goal 3- Strategy 2- Objective 1 to change emphasis of customer service management to operational services

□   Added Goal 1- Strategy 2- Objective 5:  Executive Support Function

□   Goal 1- Strategy 2- Objective 6a was moved to new Goal 4

□   New Goal 2- Strategy 1- Objective 4 regarding establishment of research technology committee

1.       Student Issues

□   None to Report

2.       Priscilla Parsons

□   Monthly Status Report Discussion

3.       James Marquart

□   None to Report

4.       Craig Ness

□   Suggests posting of application/software list be permissible for each department

□   Priscilla to later work with Director of Budget to adopt a standard financial plan for information technology software and applications on an annual basis

□   Goal 2- Strategy 3- Objective 1B is covered in Objective 1

□   Strategic Plan Strategies and Objectives to be discussed with Faculty Senate

5.       Brenda Nichols

□   Digital Learning to be included in system integrations with other groups

6.       Arne Almquist

□   Ridding redundancy within inventory of software across campus will help cut costs

□   There is no system to track the application checkups

7.       Vicki McNeil

□   None to Report

8.       Joe Nordgren

□   None to Report

Next Meeting

Wednesday, February 5^th, 2020

10:00 a.m.

Wayne A. Reaud Building  

Executive Conference Room #312