March 6, 2019

Meeting called to order by Dr. Marquart at 10:00 a.m. and adjourned at 10:45 a.m.

Attendees: James Marquart, Craig Ness, Priscilla Parsons, Vicki McNeil, Joe Nordgren, Brenda Nichols, Juan Zabala, Charla Pate, Arne Almquist, Srinivas Palanki, John Ellis and Bob Adams.

ITEM

ACTION TO BE TAKEN/COMMENTS

Approval of Minutes from:

Wed., December 5, 2018

Minutes were distributed. Craig Ness motioned to approve the minutes as written and seconded by Srinivas Palanki.

1. Monthly Status Report        Discussion

        (Priscilla Parsons)

Active Projects

□   IT Strategic Planning

• Most focus groups are complete (online students outstanding)
• Peer Review - Visit from University of North Texas (follow up pending)
• Cloud-based ERP review
  • Gartner session: Thursday, March 14 Topics include ERP Trends in Higher Ed and ERP Considerations
  • ERP Cost analysis session: Monday, March 25

□   Increased LEA2Step (multi-factor authentication)

• Paired with the roll-out of a new Banner Self Service (version 9)
  • Phase I:    Direct Deposit Routing information
  • Phase II:   All other Employee Information
  • Phase III:  Decisions TBD - Account Manager and Student Information

□   Ellucian Analytics

• Pre-requisite implementation of Ellucian Ethos integration platform - complete
• Finance, HR (go-live April 2019)
• Student

□   Digital Signage Phase II – hold

• Pending MEP and ADA review

□   New IT Service Desk Portal - complete

□   Misc

• Faculty testing of virtual labs using cloud-based infrastructure (AWS)
• Identity Finder (scan for confidential information) – Finance and HR

Upcoming Projects

□   Data Center backup solution

□   Disaster recovery site firewall replacement

General

□   Not all active programs are reported in this report.  Examples of projects not reported include server replacements, Oracle upgrades, Active Directory re-architecture, Degreeworks upgrade for LIT, LSCO, and LU and system patch maintenance.  IT currently has 12 projects in the project portfolio being tracked.

□   Unplanned Outages –  none

□   Dale Lack retired and Tom Conley no longer works at Lamar.

□   Conducting security awareness training in Finance and HR. Will be circulating security awareness training and policy. New employees will be expected to complete specific training modules.

2.       Vicki McNeil

Nothing to Report

3.       John Ellis

Will reach out to Priscilla’s office and request a meeting to discuss changing the default browser page when a student signs in on a computer on campus to allow faster access to the services used by students and also discuss focus groups.

4.       Brenda Nichols

Nothing to Report

5.       Srinivas Palanki

Cayuse SP software implementation is on schedule. Hope to be online by Fall 2019. There are issues with establishing entity’s in the system to complete the process. 

6.       Charla Pate

Nothing to Report

7.       Juan Zabala

Identify Finder: Juan requested a list of confidential information to look for on computers. 

8.       Joe Nordgren

Nothing to Report

9.       Craig Ness

□   Analytics are being implemented in Finance and HR.

□   Changing process concerning requests for transferring employee’s direct deposit.

□   Discussed ERP long term and will discuss further either in April or May’s meeting.

10.   James Marquart

Nothing to Report

11.   Arne Almquist

Looking at the flow of information (collecting data/ finding/disseminating). Examining the CRM and talking with employees on campus and Ellucian. Should have a recommendation soon.

12.   Bob Adams

□   Resources have been secured with Ellucian to start functional testing on the HR module and the production work on the Ethos platform. Will make an appointment with Dr. Marquart to discuss.

□   Discussed Summer 2019 PC refresh and Windows 7 remediation.

□   Some Facilities personnel have started ServiceNow training in order to phase out SchoolDude (software used for work orders).

Next Meeting

Wednesday, April 3, 2019, at 10:00 a.m.

Wayne A. Reaud Building, #312