September 05, 2018

 

 

 



Approval of Minutes from: Wed., July 11, 2018
Minutes were distributed. Brenda Nichols motioned to approve the minutes as written and Larry Osborne seconded.

1.Monthly Status Report Discussion: (Priscilla Parsons)

Active Projects

• Digital Signage Phase II – hold pending budget review
  • 55 digital display locations in 25 buildings (15 currently have no digital signage)
• LiveSafe – LU complete
  • LIT implementation in progress

• Learning Management System RFP
  • New two-year contract signed with Blackboard (optional third year)
  • Move to the SasS environment
  • Implementation of Learning Analytics

• Tableau expansion (for management dashboards and data presentation)
  • Server environment build – complete (uses LEA for authentication)
  • Migrate IRR Provost Dashboards (develop using adopted standards)
  • Publish additional dashboards as prioritized by executive management
• IT Strategic Planning
  • Will use EAB developed framework
  • Steering Committee with internal and external membership
  • Anticipated 4-6 month timeframe

• Infrastructure Projects
  • Campus fiber replacement
  • Core router replacement
  • Network refresh
  • Wireless onboarding enhancements
  • Migrate redundant path entry-point to Reaud Data Center

• Misc
  • Moving virtual labs to AWS – Proof of Concept
  • Banner 9 Self-Service – New interface for Registration, Finance, etc.
  • Athletics Event Support (interim)
  • Ad Astra Premium Analytics

Upcoming Projects

• Web Time Entry – hold
• Facilities evaluation of ServiceNow implementation vs SchoolDude upgrade - hold

General

• Not all active programs are reported in this report.  Examples of projects not reported include server replacements, Oracle upgrades, Active Directory re-architecture, Degreeworks upgrade for LIT and LSCO, and development of new system management practices.  IT currently has 16 projects in the project portfolio being tracked.
• Unplanned Outages –  none

2. Academic Computing Committee: (Larry Osborne)

Nothing to Report

3. Student Issues

Nothing to Report

4.Brenda Nichols
Handshake is currently being used by our Career and Professional Development Department. It is an outward facing vita/resume service.

Portfolium program uses rubrics to measure student/program outcomes. There is a pilot in place. This will be a good way to document student success. IT is being asked to look at the program’s security.

5. Srinivas Palanki
Working on increasing the amount of information and guidelines on the Research & Sponsored Programs Administration website.

6. Joe Nordgren
Will talk with the Web Communications Department (Charla Pate/Stacey Haynes) to assist with improving the LU SACS website.

7. Other Items
Sri Varadaraj conducted a GDPR (General Data Protection Regulation) presentation.

Creating awareness of GDPR guidelines because it relates to the privacy and security of the collection and regulation of personal details in the interconnected digital environment.

Discussed the path to GDPR Compliance:

• Data collectors/processors and their responsibilities and guidelines
• Requirements and documentation
• Data subject rights
• Breach notification requirements
• Working with the TSUS Office of General Counsel
• Establishing a task-force

David Short mentioned Platinum Analytics, provided by Ad Astra (our current scheduling system).

• This program should make recommendations on the actual need for seats in classes.
• Capable of connecting with Degree Audit and degree maps to see what classes students need.
• Ad Astra will be on campus to present their findings on October 1st.  
• Will potentially go live Spring, 2019.
• There will be representatives from each college on the strategic scheduling team and will inform those who assemble class schedules when adjustments are needed.
• It can’t reserve seats, but could create a waiting list, if that’s what’s needed.

Next Meeting
Wednesday, October 3, 2018 at 10:00 a.m.
Wayne A. Reaud Building, #312