July 11, 2018

1. Monthly Status Report Discussion: (Priscilla Parsons)

Active Projects

• Adobe Electronic Signature – complete
  • Current Acceptable Use of Technology policy will address use of electronic signatures

• Digital Signage Phase II
  • 55 digital display locations in 25 buildings (15 currently have no digital signage)

• LiveSafe
  • LU Go Live September 1, 2018 (soft launch July)
  • Confirmed that LIT can participate under LU contract – kicked off LIT mini-project

• Learning Management System RFP
  • Draft contract under review by TSUS legal

• Science DMZ – NSF Grant - completed
  • Final Report Due submitted and accepted
  • Appropriate Use of Science DMZ Policy drafted to be submitted to Dr. Marquart

• International Student and Scholar Management (ISSM) - completed
  • Go Live June 15, 2018

• Tableau expansion (for management dashboards and data presentation)
  • Building on premise environment to delivery internal dashboards
  • Server environment has been built and tested
  • System design is underway (IT&IRR) – data source identification and storage; security design; incorporation into LU secured intranet

• Technology Assessment in support of Strategic Initiatives of LU
  • RFP for scoping exercise is posted and responses due Monday, July 16

• Misc
  • Moving virtual labs to AWS – Proof of Concept
  • XOS football software upgrade in progress – complete
  • Total Contract Manager integration with Document Imaging (Xtender)
  • Ad Astra Premium Analytics

Completed Projects

• See above in red

Upcoming Projects

• Web Time Entry – hold
• Facilities evaluation of ServiceNow implementation vs SchoolDude upgrade - hold

General

• Not all active programs are reported in this report.  Examples of projects not reported include server replacements, Oracle upgrades, Active Directory re-architecture, and development of new system management practices.  IT currently has 23 projects in the project portfolio being tracked.

• Unplanned Outages –  none

2. Academic Computing Committee: (Larry Osborne)

Discussion about the structure of the website for future students and their parents, campus wide not just in the department level.

3. Student Issues

None to report

Tom Conley presented information on the IT PC Refresh project.

• Has mainly focused on student areas like labs and classrooms
• Lamar has a partnership with Dell, when PC arrive they are already setup for use and they also take old PC’s and recycle them for Lamar once hard drive has been removed by Lamar.
• 2017-414 PC’s replaced, 2018-406 by Aug

Dr Terry Mena opened a discussion about Ad Astra & Orgsync

4. Other Items

• Orgsync will be transitioning to Engage which will offer a spot for all things events.  Whereas now everyone has to go to at least 5 different websites and then they have to follow up with several people to reserve rooms and schedule events. There are many benefits to this new program including device check in and student organization platforms.

• He also indicated issues with Ad Astra, a meeting with an Ad Astra representative, the registrar’s office, and other administrative staff will be scheduled soon.