Home »University Information Technology Steering Committee »2018

June 06, 2018

Date/Time
Wednesday, 06/06/2018
Location
Wayne A. Reaud Building #312
Submitted By:
Rachel Juneau

IT STEERING COMMITTEE MEETING

Wednesday, June 6th at 10:00 a.m.

Wayne A. Reaud Building #312

 
Meeting called to order by Dr. Marquart at 10:05 a.m. and adjourned at 10:37 a.m.

Attendees: James Marquart, Craig Ness, Priscilla Parsons, Vicki McNeil, Brenda Nichols and Joe Nordgren

 

Approval of Minutes from: Wed., April 4th, 2018 Wed., May 2nd, 2018
Minutes were distributed and approved as written.

 

1. Monthly Status Report Discussion (Priscilla Parsons)

Active Projects

  • Adobe Electronic Signature
    • Acceptable use of electronic signature policy in progress
  • Digital Signage – active
    • Initial purchases for Phase II before year end
    • Locations not requiring electrical work or network drops will be addressed first
  • LiveSafe – active
    • Confirmed that LIT can participate under LU contract
    • Evaluating alternatives to ConnectEd (for telephone based emergency notification)
    • Go Live September 1, 2018 (soft launch July)
  • Qualtrics Survey Tool - complete
    • Survey Monkey unavailable
  • Endpoint encryption - complete
    • IT pilot project is complete
    • Next phase will be campus laptops (FY 19 pending budget review)
  • Learning Management System RFP
    • Draft contract under review by TSUS legal
  • Science DMZ – NSF Grant
    • Final Report Due submitted
    • Appropriate Use of Science DMZ Policy drafted to be submitted to Dr. Marquart
  • International Student and Scholar Management (ISSM)
    • Functional training in progress
    • Production verification June 8, 2018
    • Go Live June 15, 2018
  • Misc
    • Moving virtual labs to AWS – Proof of Concept
    • Facilities evaluation of ServiceNow instead of SchoolDude upgrade/re-implementation
    • XOS football software upgrade in progress
    • Total Contract Manager integration with Document Imaging (Xtender)

 

Completed Projects

  • See above in red

 

Upcoming Projects

  • Web Time Entry – hold
  • Tableau expansion (for management dashboards and data presentation)
  • Ad Astra Premium Analytics contract pending
  • Technology Assessment in support of Strategic Initiatives of LU 

 
General

  • Not all active programs are reported in this report.  IT currently has 20 projects in the project portfolio being tracked.
  • Unplanned Outages –  none

 

2. Academic Computing Committee (Larry Osborne)

None to report

 

3. Student Issues

None to report

 

4. Other Items

  • Per Dr Marquart and committee, add research membership to Dr Das
  • Discussion about what to do with old PC’s in property management
  • Almost done with the RFP for the scoping exercise for technology needs assessment for the requirements that will allow the campus to meet their strategic objectives
  • Forward thinking vision of IT Steering initiative and restructure of meeting agenda

 

Next Meeting Wednesday, July 11, 2018 (1st Wed fell on July 4th meeting moved to July 11th) 10:00 a.m.
Wayne A. Reaud Building #312