Home »University Information Technology Steering Committee »2018

April 04, 2018

Date/Time
Wednesday, 04/04/2018
Location
Wayne A. Reaud Building #312
Submitted By:
Rachel Juneau
IT STEERING COMMITTEE MEETING
Wednesday, April 4th at 10:00 a.m.
Wayne A. Reaud Building #312
 
Meeting called to order by Dr. Marquart at 10:00 a.m. and adjourned at 10:35 a.m.
Attendees: James Marquart, Craig Ness, Priscilla Parsons, Vicki McNeil, Joe Nordgren, Brenda Nichols, and Larry Osborne
Approval of Minutes from: Wed., February 7th, 2018 (Dr. Marquart)
Minutes were distributed and approved as written.
1. Monthly Status Report Discussion (Priscilla Parsons)
Active Projects
  • Digital Signage – active
    • Pilot Phase – complete
    • Phase II
      • Setzer Student Center - complete
      • Working with purchasing for other required electrical work to go out for bid
      • Marketing is finalizing locations for Phase II display placement

 

  • Qualtrics Survey Tool - complete
    • Survey Monkey to become unavailable April 30
    • Weekly reminders have been in Monday Morning Update Emails
    • May need a communication from the Provost’s Office

 

  • Endpoint encryption
    • Phase II – Specific IT division machines – complete
    • Rollout cost will be included in IT Budget Plan for FY 2019

 

  • Data Loss Prevention – Identity Finder (ability to scan for ssn, credit card, etc)
    • IT deployment - complete
    • Adjusting individual reporting capabilities for campus use – complete

 

  • SciQuest Total Contract Manager
    • Scheduled for production April 27th

 

  • Learning Management System RFP
    • RFP has been awarded and awaiting draft contract from vendor

 

  • Science DMZ – NSF Grant
    • Infrastructure is in place
    • Ad-hoc review committee of research faculty met April 3
      • Reviewed access request and approval procedures
      • Appropriate use policy is under review
    • Faculty Forum to be held April 18th

 

  • Recruiting, Admissions, Financial Aid Projects
    • Secure Document Upload – complete
    • Noel Levitz Data Extracts – complete
    • Call Center Data Import and Equipment setup – complete
    • International Student and Scholar Management (ISSM) – active and on schedule
    • Guide Mobile App – In Planning
    • OCR for Transcripts – RFP in development
    • Student Facing Enrollment Checklist – Active (projected prototype delivery April 15)

       
Completed Projects
  • See above in red
Upcoming Projects
  • Web Time Entry – RFP pending
  • Radiant RFID inventory management system – anticipated summer 2018
  • Tableau expansion (for management dashboards and data presentation)
  • Information security awareness training policy
2. Academic Computing Committee (Larry Osborne)
  • Discussion about issues with department website information and content being inclusive and accessible to everyone. (Disabilities, parents, ect)
3. Student Issues
  • None to report
4. Other Items
 
Next Meeting:
Wednesday, May 2, 2018 10:00 a.m. Wayne A. Reaud Building #312