February 07, 2018

IT STEERING COMMITTEE MEETING
Wednesday, February 7th at 10:00 a.m.
Wayne A. Reaud Building #312

 
Meeting called to order by Dr. Marquart at 10:00 a.m. and adjourned at 10:47 a.m.

Attendees: James Marquart, Craig Ness, Priscilla Parsons, Vicki McNeil, and Joe Nordgren

Approval of Minutes from:
Wed., November 1st, 2017 (Dr. Marquart)
Minutes were distributed and approved as written.

1.Monthly Status Report Discussion
(Priscilla Parsons)

Active Projects

• Digital Signage – active
  • Pilot Phase – complete (with the exception of 2 locations in the Library and Career and Testing)
  • Cherry (5 locations)
  • Library (units received - 4 locations)
  • Galloway (2 locations)
  • CICE (3 locations)
  • Reaud (3 locations)
  • Phase II
  • Setzer Student Center (need notification when equipment is received)
  • Working with purchasing for other required electrical work to go out for bid

• Qualtrics Survey Tool
  • Currently working with IRB to establish survey review and release procedures 

• Endpoint encryption
  • Phase II – Specific IT division machines – complete

• Data Loss Prevention – Identity Finder (ability to scan for ssn, credit card, etc)
  • IT deployment - complete
  • Adjusting individual reporting capabilities for campus use
  • Each machine encrypted will have a licensing cost so departments will need to include in FY 18 budget planning (estimation of $30 per machine/year)

• Adobe Sign
  • Initial development:
  • Integration with SciQuest Total Contract Manager which is in week 2 of a 14 week deployment

• Learning Management System RFP
  • Proposals have been received and are under review

• SchoolDude enhancement (Facilities work order system)
  • Business Process Analysis in progress (top 5 processes)
  • Key request will be first process automated

• Other
  • LU Mobile App migration – schedule for Feb 2018 go-live

Completed Projects

• See above in red

Upcoming Projects

• Web Time Entry – RFP pending
• Radiant RFID inventory management system – anticipated summer 2018
• Tableau expansion (for management dashboards and data presentation)
• Information security awareness training policy

General

• Planning for technology projects and the FY 19 budget cycle
• Unplanned Outages –
  • Power outage February 7 (early A.M.) – resolved with no equipment failure
  • HR internet connectivity February 5-6 – resolved and currently stable

2. Academic Computing Committee

(Larry Osborne)
None to report

3. Student Issues
None to report

4. Other Items

• Banner 9 INB is complete and usable, Banner 8 cut off Fall 2018
• Spectrum contract update due for March 2018

Next Meeting:
Wednesday, March 7th, 2018-Canceled, next meeting April 4, 2018 10:00 a.m.
Wayne A. Reaud Building #312