April 5, 2017

Wednesday, 04/05/2017
Wayne A. Reaud Building
Submitted By:
Rachel Juneau


Meeting called to order by Dr. Marquart at 10:00 a.m. and adjourned at 10:30 a.m.
Attendees: James Marquart, Craig Ness, Kevin Smith, Priscilla Parsons, Vicki McNeil, Charla Pate, and Tim Gonzales



1. Approval of Minutes        

Wed., December 7th , 2016 Minutes were distributed and approved as written.


2. Monthly Status Report


      (Priscilla Parsons)

Active Projects

  • Digital Signage
    • Proposal review complete
    • Project approval pending (go/no-go decision)
  • EAB Student Success Initiative
    • Initial Data Extract complete
    • Data validation review in progress
    • Initial training anticipated May/June

  • IT Service Management
    • Anticipated go-live with phase I April 24, 2017
    • Will replace current service desk took (Unicenter).

  • Security Awareness Program
    • Final review of web content in progress
    • Anticipated go-live May 1, 2017

  • Qualtrics replacement for SurveyMonkey On Hold per competing projects

  • Banner 9/XE
    • All modules are live in production
    • Training for primary administrative offices is complete
    • Training for other administrative offices and faculty in planning
    • Banner 8 remains available for use

  • Endpoint encryption
    • Product assessment complete
    • Recommendation presented to Academic Technology Committee
    • Business case presentation scheduled for April IT Steering Committee meeting

  • Windows 10 Pilot Program
    • Enterprise campus  image defined
    • Deployment process developed
    • Deployed to 250 campus computers
    • Microsoft grant requirements met ($50,000)



  • NSF cyber infrastructure grant – active; first annual report submitted.
  • High Performance Computing Cluster
  • Equipment has been received, installed, and system delivered to College of Engineering faculty member (Dr. Ping).
  • Multi-factor authentication
  • Voluntary onboarding of devices active
  • Required use of multi-factor for VPN access scheduled for Fall 2017

Upcoming Projects

  • eSignature (TSUS initiative) – scoping and implementation plan under development
  • Information Resources Risk Assessments are in progress; Provost/VPs will be asked to verify information owners; Information owners will be asked/expected to participate in the risk assessments.


  • Unplanned Outages: None


4. Student Issues

It was discussed with Dr. Vicki McNeil that the student government is asking for more flexibility with the security in the dorms. Specifically reducing the amount of key card swipes when coming and going from the dorms due to the time it takes to check in. Additional key card terminals are in the works to be installed to help speed the process up and improve the security that should be implemented Fall 2017.


Next Meeting Wednesday, May 3rd, 2017 10:00 a.m. Wayne A. Reaud Building #312