August 3, 2016

Wednesday, 08/03/2016
Plummer Conference Room
Submitted By:
Rachel Juneau

Meeting called to order by James Marquart at 10:00 a.m. and adjourned at 10:25 a.m.

Attendees: James Marquart, Priscilla Parsons, Kevin Smith, Vicki McNeil, Larry Osborne, and Tim Gonzales

Approval of Minutes:Wed., May 4th, 2016

(James Marquart)

Minutes were distributed and approved as written.


Monthly Status Report


(Priscilla Parsons)


Active Projects

  • Ellucian Banner 9 / Multi-Factor Authentication
    • HR training pending;
    • Finance and Student to follow over the coming year.

  • Voice System Upgrade
    • Upgrade complete;
    • Go-Live completed July 30;
    • Some phones cannot access phone queues – resolution in progress (28 outstanding)

  • Ad Astra Scheduling Software
    • Project kick-off meeting with vendor complete;
    • Technology activities completed (Connection and Banner integration).
    • Dr. Marquart will get an update from David Short.

  • Research and Sponsored Programs Administration Evisions Cayuse
    • Possible use of Banner Finance Connect module to be reviewed by SPA/Finance team;

  • NSF Cyberinfrastructure Grant
    • Equipment configuration & installation continues;
    • Upcoming activities include development of access request procedures.

  • Digital Signage
    • RFP draft currently in purchasing;

  • Blackboard to Banner Grade Integration
    • Proposed pilot with small number of courses planned for Fall (2nd 5 week session)

  • CRM (Recruiter) upgrade
    • Upgrade complete in development;
    • Changes/process impact under review with Recruiting Director;
    • Anticipated go-live by August 31, 2016.

  • Miscellaneous
    • Environmental (HVAC) system upgrade
    • New buildings to be on new system (Structureware);
    • 5 year plan under development for full campus transition
    • Student BYOD printing - active
    • ODS upgrade from 8.4.1 to 8.5 – complete
    • College of Education
    • Admissions process automation COSP (go live 8/8/16)
    • Blackboard learning outcomes based reporting (reports delivered 7/15/16)


Completed Projects

  • ODS upgrade from 8.4.1 to 8.5


Upcoming Projects

  • DLP – Data Loss Prevention – Identity Finder pilot
  • eSignature (TSUS initiative)
  • Student Retention Technologies –
  • Approached by Ellucian to be development partner for Ellucian Analytics product


Outages:  Phone connections to call queues (July 30 – August 5)


Academic Computing Committee (Larry Osborne)

Priscilla stated that the encryption/security project for remote teaching is active but there is no update.

There have been a number of inquiries relating to the interest of Lamar University officering a cyber security degree. Dr. Smith stated that there is an exceptional item moving forward to the next legislative session requesting funds for a Center for Cyber Security.   


Next Meeting Wednesday, September 7th, 2016 10:00 a.m. Plummer Conference Room #102