May 4, 2016

Wednesday, 05/04/2016
Plummer Conference Room
Submitted By:
Rachel Juneau

Meeting called to order by Cruse Melvin at 10:00 a.m. and adjourned at 10:35 a.m.

Attendees: Cruse Melvin, James Marquart, Priscilla Parsons, Kevin Smith, Juan Zabala, Vicki McNeil, Larry Osborne, Sherry Waldon-Wells and Tim Gonzales


Approval of Minutes:Wed., April 6th, 2016

(Cruse Melvin)

Minutes were distributed and approved as written.


Monthly Status Report


(Priscilla Parsons)


Active Projects

  • Office 365 – 90% complete
    • All faculty / staff have been migrated
    • Systems that are configured to send email – in progress
    • Updated “help” on IT Support and Services website – in progress

  • Ellucian Banner 9 / CAS upgrade / Multi-Factor Authentication
    • Expected go-live with HR – early June
    • Finance and Student to follow over the next 6-9 months.

  • Voice System Upgrade
    • Migration to correct licensing model will require additional work and migration

  • Ad Astra Scheduling Software – on hold
    • Project start pending Assistant Registrar hire

  • Research and Sponsored Programs Administration (go-live scheduled May 13)
    • Evisions Cayuse 424: completion and submission of federal grant proposals
    • Evisions Cayuse IRB:  control of human subjects research

  • NSF Cyberinfrastructure Grant
    • First faculty forum held April 22; About 18 faculty members attended
    • Equipment configuration & installation in progress.
    • Dr. Kelleher will coordinate the creation of an interest group for data-driven network requirements.

  • SciQuest eSourcing Director - completed
    • Creates procurement events, manage bids and award contracts automatically

  • Digital Signage
    • Project team established (Kate Downing / Dale Lack leads)
    • Procurement Process Active (RFP if needed)

  • Blackboard to Banner Grade Integration
    • Statement of Work signed with Ellucian
    • Anticipated pilot group Summer II

  • Laptop encryption (for data at rest, not in transit)
    • Established Advisory Committee
    • Definition of campus requirements – active
    • Demo / pilot top two solutions with advisory committee volunteers
  • Miscellaneous
    • ODS upgrade from 8.4.1 to 8.5 (used by Argos for Banner reporting)
    • Security Awareness Program
    • October 2016 – Security Awareness Month
    • Campus roll-out of website and communications June 2016
    • College of Education admissions automation COSP (go live 5/20/16 )
    • College of Education Blackboard learning outcomes based reporting  (go-live 6/3/16)
    • CRM and Touchnet Integration – (available 5/31/16)


Completed Projects

  • SciQuest eSourcing Director
  • Upcoming Projects
  • DLP – Data Loss Prevention – Identity Finder pilot
  • eSignature (TSUS initiative)
  • New building access control
  • Environmental (HVAC) system upgrade
  • Workflow – product assessment and recommendation
  • Students having the ability to print from their own devices in the Library
    and deduct from their allowance - research phase
  • CRM upgrade to version 4 (development environment by 5/15/16)
  • Pre-work for technologies to support student retention
  • Attended an informal presentation from Singlewire about InformaCast. It will
    allow mass notifications to be sent out to networked-based devices.


Outages:  None


Academic Computing Committee (Larry Osborne)

Dr. Andrei conducted a presentation concerning having a standard syllabus for all faculty.


Next Meeting Wednesday, August 3rd, 2016 10:00 a.m. Plummer Conference Room #102