April 3, 2017

Meeting called by

Ted Mahavier-Committee Chair

Type of meeting

Subcommittee Chairs

Facilitator

Ted Mahavier-Committee Chair

Note taker

Kayla Holloway

Attendees

Ted Mahavier, James Marquart, Brenda Nichols, Alberto Marquez, Amy Smith, Jacqueline Jensen-Vallin, Deidra Mayer, Jim Sanderson, Judith Mann, Kayla Holloway

1 min

Chair’s report

Ted Mahavier

Discussion

Overlap of subcommittee goals.

Conclusions

Segregate overlap by disseminating tasks amongst subcommittees and work collaboratively as to not

duplicate efforts. Create liaisons between subcommittees as appropriate. 

Action items

Person responsible

Deadline

Create liaisons between subcommittees as appropriate. 

Each subcommittee chair

N/A

7 minutes

Data analysis subcommitee report

Alberto marquez  

Discussion

Goals: Assist with other subcommittees’ data needs, assist with SSC Campus implementation and exploit it fully. 

Define risk factors and predict risk.  Create a predicted risk score based upon variables not currently utilized (i.e. hours student works).

This score would be housed in Banner and tied to possible courses of action. 

Conclusions

Create an action report of SSC Campus’ capabilities and areas, identify what it is missing. Support subcommittees

with their needs and access to data for ad hoc reports and analysis as needed.

Per Dr. Marquart: Need an agile office or structure beyond IT and IR to assist with data and non-state reporting needs of various

departments across campus.

Action items

Person responsible

Deadline

Create a paired down list of goals and actions and submit to committee chair.

Alberto Marquez

7 minutes

Faculty and Student messaging

Amy Smith

Discussion

Short Term Goal: Schedule events for the Provost kick-off related to faculty and student retention. Choose a new

term for “retention”.  Long Term: Create website to communicate with faculty, staff, students and the public. Set benchmarks, create

videos targeting first generation students, use peer leaders to help with retention efforts. Recognize faculty and staff for retention

efforts (mentoring, etc.) Revamp “15 to graduate campaign”, ensure students complete select core courses prior to junior status.

Conclusions

Prioritize math evaluative testing for STEM majors to be implemented for Fall 2018.

Continue with current goal efforts.

Action items

Person responsible

Deadline

Work with Student Success subcommittee to implement evaluative testing. 

Amy Smith

Create a paired down list of goals and actions and submit to committee chair.

7 minutes

Scheduling

jim sanderson

Discussion

Short Term Goals: Mainstreaming Math and English with College Readiness/TSI restricted students. Review late

registration and enrollment policies, possibly stagger enrollment for continuing students, effectively utilize Ad Astra, all core courses

should be assessed, grade norming. 

Long Term goals: (9 suggestions from UAC and 14 from other departments) More interaction between UAC and departments to fix

errors (Banner, prerequisite, etc.)

Conclusions

Ad Astra: ensure that scheduling is working for all faculty. Dr. Mahavier suggested that Dr. Sanderson be the

faculty representative for Ad Astra.

Action items

Person responsible

Deadline

Create a paired down list of goals and actions and submit to committee chair.

Jim Sanderson

7 minutes

Student success initative

Kayla Holloway

Discussion

Short Term: Compile campus resources and create a student and faculty portal to refer students to resources.

Long Term: Explore utilization of SSC Campus by the departments or programs which offer student support services and resources on

campus.  Use SSC Campus to manage referrals and appointment requests, record student appointments/visits, and retain detailed notes.

Questions regarding the charge of the subcommittee.  Is it to assist with SSC Campus or overall student success at Lamar?

Conclusions

Place the portal for resources on the Faculty and Student tabs of LU website.  Coordinate with Messaging

subcommittee to ensure that all faculty, students and staff know about this. Dr. Mann suggested working with Jane Liu who is

creating a first year experience student portal.

Per Dr. Marquart, the subcommittee’s charge is boarder than SSC Campus and should focus on overall student success.

Action items

Person responsible

Deadline

Collaborate with Messaging subcommittee to implement evaluative testing. 

Lula Henry (Kayla)

Create a paired down list of goals and actions and submit to committee chair.

7 minutes

Cardinal Bridge Academy

Judith Mann

Discussion

Short Term: Summer bridge programs exist on campus, the subcommittee will offer assistance.  

Long Term: Assist with developing the program housed under Cardinal Bridge Programs. It will be offered for first time this summer

to engage students testing just below Honors level.  The subcommittee will offer support and help promote/publicize on campus. 

New Engineering/Math bridge program this summer.  The subcommittee can assist with logistics and programming. 

Funding for these programs is an issue.  Neither of the current programs are grant funded as in the past

Conclusions

Dr. Mahavier suggested that this be put on the LU website and on the resource list that the SSC subcommittee is

compiling. He also suggested that the various bridge programs consolidate under one umbrella for consistency, not run separately. 

Identify best practices for funding options.  These programs must have a champion on campus and firm evaluation. Dr. Brenda

Nichols suggested using peer mentors and staff with which students can culturally identify (i.e. AAMP needs African American males)

Action items

Person responsible

Deadline

Create a paired down list of goals and actions and submit to committee chair.

Judith Mann

7 minutes

Marketing, Recruiting and Financial Aid

Deidra Mayer

Discussion

Goals: Students applying late are less successful, proposes setting deadlines for application and registration.

Investigate IA criteria and I Will successful graduation rates to determine if Lamar University should increase SAT/ACT minimums for

IA admittance. Assess & review readmission & probation policies. Perhaps institute admission procedures for continually suspended

students. Build marketing plan to begin student messaging early that showcases the end product (successful graduation).

Conclusions

Dr. Mahavier suggested modifying the LU website and gearing it toward the student population LU serves, not

only showcasing high performing students, faculty and staff.  Use exciting photos to entice applicants.  Make the website more user

friendly.  He suggested a liaison with the Messaging subcommittee. 

Action items

Person responsible

Deadline

Create a paired down list of goals and actions and submit to committee chair.

Deidra Mayer

Liaison with Messaging subcommittee.

Action items (all):

1.     Identify liaison needs between subcommittees and choose subcommittee members.

2.     Dr. Mahavier will send an action list to all subcommittee chairs.

3.     Submit a half page listing short and long term goals

4.     Schedule another chairs meeting to take place in 3-4 weeks.