Food and Drink

Food Sales

  • All food sales events are limited to registered student organizations.
  • The items sold must be approved by the faculty/staff advisor(s) and president of the organization.
  • Only one group may sell food inside the Setzer Student Center at any time.
  • Groups may reserve space no more than one day twice per month.

Food and Beverage at Meetings

  • Only registered student organizations and university departments may provide food for their exclusive use during their meeting.
  • Refreshments may only be provided for the number of people less than the maximum occupancy of the room.
  • Refreshments are not to include items that may serve a full meal.

Approved Foods

  • Nonperishable snacks including cookies, cake, donuts, chips/dip, fruit, vegetable trays, pizza, deli trays, and popcorn.
  • Nonperishable, nonalcoholic beverages like carbonated beverages, punch (no red colored punch), water, and tea.

Prohibited Food Items

  • Groups are prohibited from “potluck” type items that require refrigeration, heating, or similar temperature control in order to preserve food quality and safety.


  • Food items noted above will only be permitted in meeting rooms and the Live Oak Ballroom.
  • Outside food is prohibited in the Setzer Food Court.

Use of Building Facilities

  • Groups will not have access to University food preparation facilities or related equipment and supplies, including but not limited to: kitchens, refrigerators, ice machines, ovens, and/or stoves.
  • Use of hot plates, crock pots, open flame burners, canned heat (Sterno), chafing fuels, or similar methods or products by groups is prohibited at all times.


  • Groups are responsible for cleaning up following activities where food is brought in.
  • All trash should be disposed of in appropriate trash receptacles located in the room or surrounding area.
  • The Setzer Student Event Planning Office will assess cleaning charges or deposits if personnel are required to provide clean-up services and/or if furnishings or facilities are damaged or soiled.

Catering an Event in the Setzer Student Center

  • When ordering food from a vendor for an on-campus event that is over $250, it is required to obtain a quote from Chartwells and two other vendors.
  • If Chartwells is less expensive, the food must be purchased from this vendor.
  • Should a group desire to use a vendor that is not the lowest bid, then approval must come from the Vice President for Finance and Operations.
  • Any vendor must provide a Health Operating License and Liability Insurance.