This request is required for the use of any university equipment off‑campus — whether for a single trip (temporary) or for ongoing/extended off‑campus use (e.g., routinely taking a laptop home for work). All requests are subject to review by Property Management and/or Central IT, and applicable supervisory approval. Do not remove equipment from campus until authorization is granted. Unauthorized removal of university property is prohibited.
Annual validity: All Equipment Removal Requests expire and are void as of 8/31 each year. A new request must be submitted and approved for each fiscal year in which the equipment will be used off campus.
Before you begin, please have the asset tag/serial number, location, dates (if applicable), destination, and approver information available.
The form should be completed in the following situations, including but not limited to:
Yes. Any removal of university‑owned equipment from campus requires prior approval, even if the equipment will be returned the same day or used off campus for a short period of time.
Is this request required for remote or work‑from‑home arrangements?Yes. University‑owned equipment used off campus for remote or hybrid work must be approved through this request and properly documented by Property Management.
What is "Standard Use"?When equipment is assigned and permanently located at an off-campus or a partner location. This information should be communicated to Property Management, but not through the use of this form. Such as a boat permanently located at a boat dock, or a server stored at an off-campus backup.
Do I need approval before taking equipment off campus for repair or service?Yes. Equipment taken off campus for repair, maintenance, or vendor servicing must be approved in advance so inventory records remain accurate.
What types of equipment require a removal request?This applies to all university‑owned equipment, including but not limited to:
If you are unsure whether an item qualifies, contact Property Management before removing it.
Is approval automatic once I submit the form?No. Submission does not guarantee approval. Requests are reviewed by Property Management and Central IT and may require supervisory or departmental approval before authorization is granted.
Can I remove the equipment before approval if it’s urgent?No. Equipment may not be removed until approval is granted. For urgent situations, contact Property Management to discuss the request before taking action.
Who is responsible for the equipment while it is off campus?The requestor assumes responsibility for the equipment while it is off campus, including proper use, security, and timely return. The equipment remains property of Lamar University at all times.
What happens if the equipment is lost, stolen, or damaged?Loss, theft, or damage must be reported immediately to Property Management via the MDS form and process. The requestor may be held financially responsible in accordance with university policy.
What if I don’t know the asset tag number?Not all assets have a tag number, equipment such as webcams, mice, keyboards, and basic office furniture do not have a tag number. As such when asked in the form "is this asset tagged" you indicate "no". If you cannot locate the asset tag, contact your department admin and or Property Custodian (director, chair, or head of the department before contacting Property Management for assistance before submitting your request.
How long does approval take?Processing time may vary depending on the completeness of the request and required approvals. Incomplete or inaccurate submissions may result in delays.
What if the return date changes?If the approved return date changes, Property Management must be notified so inventory records can be updated accordingly.
What happens if equipment is not returned as approved?Equipment that is not returned or cannot be verified during inventory reviews may be considered missing and subject to further review or corrective action.