VPFO - COVID-19 Announcements and Resources

The Division of the Vice President for Finance & Operations (VPFO) has created this page to share important information about the division's administrative and business operations during the COVID-19/coronavirus outbreak. Check this page often as updates will be added regularly.

FAQs - VPFO COVID-19

Announcements

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Travel Reimbursements – All Travel Vouchers Due by MAY 31, 2020

Those who have participated in University-related travel have until MAY 31, 2020 to turn in any FY20 Travel Vouchers associated with an encumbered trip. To ensure reimbursement, travelers should include all original documentation. Due to COVID-19 disruptions, all Travel Vouchers must be submitted by May 31.

 

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All Purchasing trainings are cancelled until further notice. 

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IMPORTANT CHANGES TO COVID-19 COST TRACKING - Message from VPFO

Thank you to all of our LU team who have been assisting with tracking costs and efforts related to our COVID-19 response. Your responses have allowed us to ensure maximum eligibility for federal funds to support our response activities. Please read below regarding important changes to our COVID-19 cost tracking activities, and distribute this message as needed.

Employee Productivity Reports

  • Based on recent federal guidance, effective immediately Lamar employees can stop reporting COVID 19-related work on the Employee Productivity Report, with the following exceptions:
    • Overtime hours for hourly employees where hours are directly related to our response.
    • Additional hours paid to part-time employees over and above their normal work schedules where the hours are directly related to our response.
    • Temporary workers hired in direct relation to our response.
  • Supervisors who have employees in the categories above performing COVID-related duties should report this work on the Employee Productivity Report (posted below).
  • Each Friday, by close of business, supervisors should submit these forms, if any, to Risk Management at wrash@lamar.edu.

Materials and Supplies Cost Reporting

  • Effective immediately, COVID-19 materials and supplies costs will no longer be tracked using the Materials & Resource Tracker form used previously. Instead, follow this procedure:
    • Create a cart in Cardinal Purch with a detailed comment providing justification of why the purchase is required and how the purchase is related to COVID-19. 
    • Once the cart has been created with all the items needed, attach all the required purchasing attachments (i.e., IT Compliance forms, quotes, etc.). 
    • Next, assign the cart to Kelli Morris for requisition processing. This will allow the purchase to flow through the appropriate COVID-19 Index approver workflow. 
    • When purchased items are received, departments MUST attach either the vendor packing slip or tag Kelli Morris in a comment on the requisition for final processing.

If you have questions, contact Gary Rash, Director of Risk Management, at (409) 880-8008 or wrash@lamar.edu, or Purchasing at (409) 880-8377 or purchasing@lamar.edu

 

Cost Tracking for COVID-19

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Emergency Leave (FFCRA)

 

 

Facilities/Campus 

 

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Financial Services

 

 

Human Resources

 

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Telecommuting/Remote Work

 

 

University Travel

 

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