Section 2 - General Policies
Policy Number: 2.12 - SOCIAL EVENTS WITH ALCOHOL
SCOPE: FACULTY AND STAFF Issued: 4/1/00
Revised: 10/01/08
1. Policy:
Alcoholic beverages are not to be possessed, served, or consumed on campus except as provided for in this policy. All social events at which alcoholic beverages are served must be approved by the President and are subject to the following regulations.
2. Facility Reservations:
2.1 Use of university facilities will be granted only to groups or organizations that have the approval of the appropriate building coordinator.
2.2 Reservations must be made with the appropriate office for use of the University facilities. A "Request for Facilities Use" form must be signed by the organization president and the University advisor for the organization.
2.3 Reservation forms must be submitted to the appropriate office at least two weeks prior to the scheduled event.
3. Stipulations Regarding Time and Place:
3.1 Alcoholic beverages may not be served until after 5 p.m. Monday through Friday without explicit authorization from the President. Alcohol may be served in authorized facilities Monday - Thursday, 5 p.m. until midnight; Friday, 5 p.m. until 2 a.m.; Saturday, 10 a.m. until 2 a.m.; Sunday, noon until midnight. Ordinarily, facilities are unavailable during holiday periods. Beverage and bartender service will be discontinued thirty (30) minutes prior to the scheduled ending time of the event.
3.2 Alcoholic beverages may be served or consumed only with authorization of the President in approved areas. Alcoholic beverages are restricted in approved areas to the specific area designated on the reservation form.
4. Food Service:
4.1 Food must be served at all events when alcoholic beverages are served. Arrangements for food and alcohol must be made in advance with the director of catering.
4.2 Arrangements for alcohol must be made through University food service.
5. Responsibilities:
5.1 A police officer(s) is required at all events where alcohol is served as well as anywhere the building coordinator, advisor, or President deems necessary. Arrangements must be made through the Lamar University Police Department.
5.2 The group or organization reserving a facility is responsible for any charges for damages and clean-up which result from the organization’s function.
6. Legal Considerations:
6.1 No State appropriated funds, Federal or State Grant Funds or funds from student fees may be used to purchase alcoholic beverages or services connected with use of alcoholic beverages.1
6.2 All state regulations and statutes regarding possession, serving, and/or consumption of alcoholic beverages and the Lamar University Policy Governing On-Campus Social Events will be strictly enforced. Violators of these regulations/statutes/policies are subject to disciplinary action by the university and/or by civil authorities.
6.3 The President or his designee has the prerogative to make adjustments in these policies which he/she deems to be in the best interests of the University.
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Reference:
Texas Government Code, §2113.101
