July 05, 2017

IT STEERING COMMITTEE MEETING
Wednesday, July 5 at 10:00 a.m.
Wayne A. Reaud Building #312

 
Meeting called to order by Dr. Marquart at 10:00 a.m. and adjourned at 10:45 a.m.

Attendees: James Marquart, Craig Ness, Priscilla Parsons, Larry Osborne and Tim Gonzales

Approval of Minutes from: Wed., May 3rd (Dr Marquart)
Minutes were distributed and approved as written.

• Digital Signage
  
  • RFP awarded; final contract pending

• EAB Student Success Initiative
  • Replaces Gradesfirst used by UAC advisors;
  • Provides predictive analysis advising tools;
  • Delivery of institutional reports pending from EAB;
  • Fall go-live

• CRM
  • Data cleanup exercise is complete
  • Data currency exercise is active (getting all data in CRM up to date per Banner)
  • Data management import procedures adjusted
  • Communication plan consulting / training scheduled July 10th & July 14th
  • Post Implementation “as is” audit scheduled for July 31st
  • Action plan and training plan to be established based audit report

• IT Service Management
  • Phase I – Internal IT work order processing – go live July 17th
  • Phase II – Internal IT Change Management – Sept 2017
  • Phase III – Knowledge Base and Customer Service Portal – FY 18

• Security Awareness Program
  • Soft launch Summer; Full campus launch – August for Fall

• Endpoint encryption
  • Phase I – Proof of Concept within IT and Internal Audit – July - October 2017

• Computer Refresh
  • Refresh of  Classrooms / Class Labs / Open Labs 4+ years old
  • Per current schedule, units will be deployed early August; ready for Fall classes

• Other
  • Enhanced wireless network connection process scheduled for August – Sept 2017
  • Banner 9 Self-Service
  • LSCO & LIT Banner 9/XE INB – May/June/July
  • NSF cyber infrastructure grant – faculty forum to be held Sept 2017
  • Multi-factor authentication
  • Voluntary onboarding of devices active
  • Required use of multi-factor for VPN access scheduled for Fall 2017

 

 Completed Projects

• Banner 9 – INB (level of adoption & use varies; Banner 8 remains available)HPC Cluster – College of Engineering

Upcoming Projects

• Data warehouse / analytics
• eSignature (TSUS initiative) – on hold pending issue resolution per Texas State University
• Information Resources Risk Assessments are in progress; Provost/VPs sked to verify information owners; Information owners will participate in the risk assessments.

General

Unplanned Outages:

• June 5 – Network outage in Geology building (6:45 pm – 9:00 pm);
• June 7 - Network outage concurrent with (near) campus-wide electrical outage;
• June 8 – Network outage 6th-7th floors of Gray Library (8:30 am – 11:30 am).

2. Academic Computing Committee (Larry Osborne)

• Discussion about data transfer note
  • Identifying how it is funded and who can access it and use it  

3. Student Issues (Tim Gonzales)

• None to report (Last date with Lamar was July 12th)

4. Other Item

None to report

Next Meeting:

Wednesday, August 2nd, 2017 10:00 a.m. Wayne A. Reaud Building #312