September 7, 2016

Wednesday, 09/07/2016
Plummer Conference Room
Submitted By:
Rachel Juneau

Meeting called to order by James Marquart at 10:00 a.m. and adjourned at 10:45 a.m.

Attendees: James Marquart, Craig Ness, Priscilla Parsons, Kevin Smith, Vicki McNeil, Larry Osborne, Juan Zabala, Sherry Waldon-Wells, and Tim Gonzales


Approval of Minutes:Wed., August 3rd, 2016

(James Marquart)

Minutes were distributed and approved as written.


Monthly Status Report 


(Priscilla Parsons)


Active Projects

  • Ellucian Banner 9 – no change – 90% complete
    • HR training pending FY16 close; FY17 open;
    • Finance and Student to follow over the coming year.

  • Voice System Upgrade
    • Upgrade complete;
    • Outstanding issue with phone queues resolved;
    • Emergency Responder Configuration in progress;
    • License review for soft phones in progress.

  • Ad Astra Scheduling Software – report pending

  • NSF Cyberinfrastructure Grant
    • Equipment configuration & installation continues;
    • Upcoming activities include access request procedures and baseline measurement.

  • Digital Signage
    • RFP expected to post mid-September.

  • Blackboard to Banner Grade Integration – at risk
    • Blackboard temporary environment used to develop integration has been disabled;
    • Next steps:  re-establish environment; possible re-install; resume testing and pilot;
    • Proposed pilot with small number of courses planned for Fall (2nd 5 week session)

  • CRM (Recruiter) upgrade
    • Go-Live Scheduled Sept 7 through Sept 9;
    • Ellucian consulting (remote) will be used to review/plan new features.

  • Multi-factor authentication proposed schedule:
    • Require for Banner 9 (off campus) – Fall 2016
    • Required for server access – Fall 2016
    • Optional use for VPN access Fall 2016
    • Required use for VPN access Spring 2017

  • Miscellaneous
    • Environmental (HVAC) system upgrade
    • New buildings to be on new system (Structureware running locally);
    • Installation of enterprise version of system in progress;
    • 5 year plan under development for full campus transition
    • Student BYOD printing – active
    • Access Control Policy / Procedures for upcoming buildings


Completed Projects

  • Research and Sponsored Programs Administration Evisions Cayuse
  • College of Education
  • Admissions process automation COSP; Bb learning outcomes based

Upcoming Projects

  • DLP – Data Loss Prevention – Identity Finder pilot
  • eSignature (TSUS initiative)
  • Student Retention Technologies
  • Possible development partner for Ellucian Analytics product
  • Possible HPC deployment with College of Engineering / CICE


Outages: Network outage Tuesday, Sept 6, 4:30 – 5:00 pm



David Short and Jenny Wagner will be invited to the next meeting to provide an update on Ad Astra.


Next Meeting Wednesday, October 5th, 2016 10:00 a.m. Wayne A. Reaud Building #312