April 6, 2016
- Date/Time
- Wednesday, 04/06/2016
- Location
- Plummer Conference Room
- Submitted By:
- Rachel Juneau
IT STEERING COMMITTEE MEETING
Meeting called to order by James Marquart at 10:00 a.m. and adjourned at 10:20 a.m.
Attendees: James Marquart, Priscilla Parsons, Kevin Smith, Vicki McNeil, Larry Osborne, Charla Pate, Sherry Waldon-Wells and Tim Gonzales
Approval of Minutes:Wed., March 2nd, 2016
(James Marquart)
Minutes were distributed and approved as written.
Monthly Status Report
Discussion
(Priscilla Parsons)
Active Projects
- Touchnet Marketplace / Chase Migration– complete
- Office 365 – 60% complete
- Group 1 – complete (1421)
- Group 2 – complete (341)
- Group 3 – April 9; Group 4 – April 16; …
- Training will be provided the following week (for 5 weeks) after transferring over to Office 365.
- There are size limitations on attachments. If files are too large, they can be placed on OneDrive and a link can be sent to that document.
- Ellucian Banner 9 / CAS upgrade / Multi-Factor Authentication
- Multi-factor installed in development for VPN access to Banner 9 HR
- Branding in progress in preparation for production go-live
- Banner General and Banner Finance beta complete
- Voice System Upgrade – on hold
- Ad Astra Scheduling Software
- Project start pending new employee hire
- Project start pending new employee hire
- Research and Sponsored Programs Administration (go-live scheduled May 8)
- Evisions Cayuse 424: cloud-based, automated completion and submission of federal grant proposals;
- Evisions Cayuse IRB: cloud-based control of human subjects research
- NSF Cyberinfrastructure Grant
- Equipment has been purchased and received
- Fiber installations in progress
- First faculty forum to be scheduled April 22
- SciQuest eSourcing Director
- Creates procurement events, manage bids and award contracts automatically
- Tentative Go Live April 11
- Digital Signage
- Project team established (Kate Downing / Dale Lack leads)
- Requirements definition and RFP in progress
- Blackboard to Banner Grade Integration
- Statement of Work signed with Ellucian
- Anticipated pilot group Summer I
- Miscellaneous
- College of Education program admissions automation re-engineering
- COSP (go live 4/15)
- College of Education Blackboard learning outcomes based reporting (active)
- CRM and Touchnet Integration – provides ability to register for student activities through CRM that require payment (ie orientation)
Completed Projects
- Touchnet Marketplace
Upcoming Projects
- Laptop encryption – Academic Technology Committee subcommittee
- eSignature
- New building access control
- Environmental (HVAC) system upgrade
- Workflow – product assessment and recommendation; function specific workflows within existing products under evaluation {such as eSignature}
General
Outages: None
Academic Computing Committee (Larry Osborne)
Items discussed in their meeting in February:
- Transferring over to Office 365.
- NSF grants for the campus and the effort of having a high performance computing center for large data.
- There are current NSF projects in Maes, Geology, Biology and Chemistry buildings and will be receiving fiber installations.
- Dr. Marquart’s project concerning faculty e-mailing remotely. IT and Gartner can help support encryption at an enterprise level, not on an individual basis.
- Blackboard products and video software.
Student Issues
Tim Gonzales received the following complaints from students:
- Slow Wi-Fi speed in Maes and the Library, but seems to be resolved.
- E-mail spam. Priscilla stated that there are Outlook add-ons that can help report and train the spam engine to filter.
- A few students couldn’t verify their log-in information when adding a tablet and cell phone.
Next Meeting Wednesday, May 4th, 2016 10:00 a.m. Plummer Conference Room #102