March 2, 2016

IT STEERING COMMITTEE MEETING
Meeting called to order by Cruse Melvin at 10:05 a.m. and adjourned at 10:30 a.m.

 Attendees: Cruse Melvin, Priscilla Parsons, Kevin Smith, Vicki McNeil, and Sherry Benoit

Approval of Minutes:Wed., Feb. 10th, 2016

(Cruse Melvin)

Minutes were distributed and approved as written

 

Monthly Status Report

Discussion

(Priscilla Parsons)

 

Active Projects

• Touchnet Marketplace / Chase Migration– complete
  
  • Roles and Responsibilities completed
  • Policy and Procedures completed
  • Information will be posted to the Finance website and a campus announcement will be sent out.

• StarRez deposit enhancement - complete
  
  • Housing deposits through integrated systems:
    
    • StarRez -> Touchnet -> StarRez -> Banner -> Recruiter CRM
      
      
• Office 365 – 45% complete
  
  • Internal Communication Website Active {accessible via lamar.edu}
  • Campus meetings completed include staff advisory council, CID, Academic Technology, Faculty Senate, and departmental technicians
  • Sync to begin for group 1 March 7th
  • Briefcase instructions to be available online
    
    
• Ellucian Banner 9 / Multi-Factor Authentication – 40% complete
  
  • Increased scope to include Banner General and Banner Finance
  • Multi-factor installed in development for VPN access to Banner 9 HR
  • Banner General and Banner Finance beta versions installed in development
    
    
• Voice System Upgrade – 20% complete
  
  • Training for contact center users mid-March
  • Completion anticipated March - April
  • This upgrade will allow employees to transfer calls to cell phones. A policy will be created and will be brought to Execs.
    
    
• Ad Astra Scheduling Software
  
  • Contract has been signed;
  • Implementation planning in progress; 4-5 month implementation
  • To be used for Spring 2017 scheduling (November)
  • Priority of components: classroom scheduling, meetings, events (w/payment)
    
    
• Virtual Lab Enhancement (new)
  
  • Completed external assessment of environment for HA and scalability
  • Design of highly available environment split between LU and TSU underway
  • Expanded use by College of Engineering and Nursing expected in Fall 2016
    
    
• Research and Sponsored Programs Administration (new)
  • Evisions Cayuse 424: cloud-based, automated completion and submission of federal grant proposals for over 98% of opportunities on Grants.gov
  • Evisions Cayuse IRB: cloud-based control of human subjects research, with automated protocol creation, review and submission processes.
  • Infoready Competition Space: streamlines application process for internal funding opportunities – complete

• NSF Cyberinfrastructure Grant (new)
  
  • Procurement phase is active
  • Deployment in Fall 2016
  • Training, evaluation, and reporting 2016/2017
    
    
• SciQuest eSourcing Director (new)
  
  • Creates procurement events, manage bids and award contracts automatically
  • Completed vendor questionnaire
  • Completed project kickoff call; established project meeting schedule
    
    
• Miscellaneous
  
  • College of Education program admissions automation re-engineering
  • EDLD (MED/Principal Certification, Superintendent Certification) complete
  • COSP (Clinical Mental Health, School Counseling, Special Education)
  • College of Education Blackboard learning outcomes based reporting (new)
  • Multi-year campus network refresh
• HR legacy document imaging system migration (HR Fortis system) – complete
  
  • Migration complete
  • Final step of error resolution in progress  (157/614,023 rejected)
    
    
• Windows 2003 upgrades – complete
  
   

Completed Projects

• StarRez housing deposit enhancement
• HR legacy document imaging system migration (HR Fortis system)
• Windows 2003 upgrades
• InfoReady Competition Space
   

Upcoming Projects

• Laptop encryption – Academic Technology Committee subcommittee
• Digital Signage / Internal Communications
• Grade Integration from Blackboard to Banner
• Several university departments attended eSignature demonstrations Feb 17th
• New building access control – planning meeting March 2nd
• Environmental (HVAC) system upgrade – planning meeting March 3rd
• Workflow – product assessment and recommendation; function specific workflows within existing products under evaluation {such as eSignature}
  
  

General

Outages:  None

Other Items

Cruse Melvin:

Other IT projects:

• Allowing students to print from their own device in the Library.
• Upgrading PeopleAdmin to include performance management services.

Next Meeting Wednesday, April 6th, 2016 10:00 a.m. Plummer Conference Room #102