December 2, 2015

Wednesday, 12/02/2015
Plummer Conference Room
Submitted By:
Rachel Juneau

Meeting called to order by Cruse Melvin at 10:05 a.m. and adjourned at 10:25 a.m.

Attendees: Cruse Melvin, Priscilla Parsons, Kevin Smith, Charla Pate, Vicki McNeil, Juan Zabala and Sherry Benoit


Approval of Minutes:Wed., Nov. 4th, 2015

(Cruse Melvin)

Minutes were distributed and approved as written.


Monthly Status Report


(Priscilla Parsons)


Active Projects

  • External Data Network upgrade – 100% complete

  • Submitted Proposal to the NSF (National Science Foundation) for additional funding for a data transfer note for research traffic. This will allow us to move research data unencumbered through our network to national research networks.

  • HR legacy document imaging system migration (HR Fortis system)
    • Data export to be completed December 15th
    • Imports to Xtender to be completed January 15th

  • Windows 2003 upgrades
    • 5 servers remain; 4 targeted completion date in Dec; 1 in Feb

  • Athletics XOS upgrade
    • Suspended until football season completes
    • Scheduled go-live December 10th, 2015 (everything except video server)
    • Issue with video server – active with vendor

  • Touchnet Marketplace / Chase Migration– Active
    • Migration to Chase bank for credit card processing is active
    • New credit card machines required

  • Office 365
    • Student cutover complete
    • IT pilot group active
    • Faculty & Staff will be migrated February 2016
    • Zimbra email, calendar, contacts will be migrated for faculty/staff

  • Beta partnership with Ellucian for Banner 9 HR
    • Multi-factor authentication planning in progress
    • Expected go-live early 2016

  • CRM Phase II – Business Process Integration
    • Banner integration active

  • Blackboard Enhancements

  • Pilot Spring 2016


Completed Projects

  • External Bandwidth expansion


Upcoming Projects

  • Ad Astra Scheduling
  • SciQuest Sourcing Director
  • Workflow – product assessment and recommendation; function specific workflows within existing products under evaluation


Outages:  None


Other Items

Sherry Benoit:

The contract for GradesFirst is being renewed this month. Departments outside of the UAC and Athletics are requesting access to this advising software. Quotes from the company show that a site license would be cheaper instead of adding on other areas. Distance Education is reviewing Starfish, an alternative to GradesFirst. Dr. Benoit will ask members of the Advising and Retention Committee at their next meeting to see who is actively pursuing the procurement of advising software/tools and who is expecting to gain access to GradesFirst. Priscilla’s area will need requirements for each department requesting the software in order to proceed.

Cruse Melvin: 

We have not received the final campus space utilization report yet. So far, the preliminary reports from Facility Programming and Consulting state that there is enough classroom space, but not all space is utilized appropriately. A few areas have been identified that require reassignment. The company is currently figuring out our next steps.


Next Meeting Wednesday, February 10th, 2016 10:00 a.m. Plummer Conference Room #102