September 2, 2015

Wednesday, 09/02/2015
Plummer Conference Room
Submitted By:
Rachel Juneau

Meeting called to order by Cruse Melvin at 10:00am and adjourned at 10:35am

Attendees: Cruse Melvin, Jim Marquart, Priscilla Parsons, Larry Osborne, Charla Pate, Kevin Smith, Vicki McNeil, and Tim Gonzales

Approval of Minutes:Wed., July 8th, 2015

(Cruse Melvin)

Minutes were distributed and approved as written.


Monthly Status Report


(Priscilla Parsons)


Active Projects

  • Wireless – complete
    • Vendor (Ruckus) was on campus 2nd class day to assist students where needed
    • The Service Desk assisted a large number of students to set up their devices on the new wireless system.

  • Residence Hall Internet Upgrade
    • Service upgrade complete
    • Managed wireless installation in progress – expected completion mid-September
    • The bandwidth for the Residence Halls has been significantly increased.

  • Security Camera System Replacement / Access Control - complete
    • New cards have been distributed to residence hall students & staff
    • Complete camera replacement will be completed in early FY 17.
    • New system is currently just in the Residence Halls. Will be placed in the new buildings. Will be retrofitted to external doors of all existing buildings over a period of time.
    • Discussed details concerning future uses for proximity (prox) cards.

  • External Data Network upgrade – 75% complete
    • Waiting for LEARN to complete riser work at AT&T pop in downtown BMT
    • Developing inter-agency agreement for UT/OTS to use our services (very limited)

  • HR legacy document imaging system migration (HR Fortis system)
    • Pre-Banner HR images in Fortis system to be migrated to Xtender
    • Targeted completion December 2015

  • Active Directory upgrade (LEA accounts) – complete

  • Windows 2003 upgrades
    • Windows 2003 became unsupported July 2015
    • 13 out of 21 servers have been completed
    • Some remaining servers will be decommissioned and not replaced

  • Athletics XOS upgrade
    • Server upgrade (Windows 2003)
    • Application upgrade
    • Desktop upgrades / new purchases
    • Desktop client upgrade
    • Anticipated completion December 2015 (post football season)

  • Touchnet Marketplace – Hold
    • On hold pending new merchant ID
    • On hold pending completion of year end close and annual financial report

  • Office 365
    • Will replace all Zimbra components – email, calendar, contacts, briefcases
    • Students will move first – target mid-October
    • Faculty & Staff will be migrated to new system February 2016


Completed Projects

  • Wireless
  • Camera and Access Control
  • Active Directory
  • Xtender upgrade

Upcoming Projects (Note: 1 previous month upcoming project moved to Active)

  • Banner 9
  • Blackboard Content & Communities (pending purchase review and approval)
  • Workflow – product assessment and recommendation



  • Blackboard Content & Communities demonstration to Academic Technology Sept 24th
  • Consultants are scheduled to be on campus Sept 21-22 for online / digital learning
  • Discussed Outages
  • Waiting on the TSUS contract for Merchant ID. Twila and Joanna Shephard may be able to provide additional details. Currently identifying, testing and conducting prep work on some of the better options to make sure they will work long-term. This new system will allow credit card payments online.


Academic Computing Committee

  (Larry Osborne)

 Academic Computing Committee

 No report given. 


Other Items

Cruse Melvin: 

ProctorFree could not provide the services needed for proctoring tests for the Fall, so we will continue to use ProctorU. A campus announcement will be sent out soon.


Charla Pate:

  1. Meeting with the Deans to assign one person from their area to serve as the website liaison for their college.
  2. She and her team are currently interviewing for a social media manager.

Vicki McNeil:

Looking at two different software subscriptions for a student conduct management system. This will allow the student conduct process to be paperless.


Next Meeting Wednesday, October 7th, 2015 10:00 a.m. Plummer Conference Room #102