February 4, 2015

Wednesday, 02/04/2015
Plummer Conference Room
Submitted By:
Rachel Juneau

Meeting began at 10:05 a.m. and adjourned at 10:50 a.m.


Attendees: Cruse Melvin, Steve Doblin, & Kevin Smith.

Guests: Shellie Richter, Srinivas Varadaraj, Hector Flores, David Pecora, & Tabitha Lowe.


Distribution of Minutes

   Wed., January 7, 2015

Minutes were distributed and approved as amended.


 Monthly Status Report

   (Shellie Richter for Priscilla Parsons)


  • Firewall and Edge Router replacement – 66% complete
    • All on-campus work is complete.
    • The firewall replacement at the disaster recovery site in San Marcos is scheduled to be completed by April 1, 2015.
    • An announcement to update VPN client will be sent out in early March. This update will improve security and support VPN on more computers.
    • Wireless Internet
    • Cabling was completed on January 30, 2015.
    • Deployment of new access points have been completed in the following buildings: Galloway, Education, Setzer Center, Library, Dining Hall, Cherry, Maes, Parker, Rec Center, and the Police Station. The remaining buildings are scheduled for full completion in March 2015.
    • A new sign-on process will be implemented within the Spring semester.  Guests will be able to log in with a decreased level of service.
    • There was a recommendation to name the wireless network. Dr. Doblin suggested that IT speak with Dr. McNeil to involve students in naming the new network.

  • Blackboard / Banner Integration - complete
    • Production enrollment integration was completed on January 14, 2015.

  • ODS Oracle Database upgrade (to 11.4.1) - complete
    • The Banner and ODS databases have been upgraded for LU, LIT, and LSCO
    • The ODS application upgrade will be reported as a separate project.
  • Active Directory Upgrade
    • A Statement of Work is under development with Dell.
    • The issuance of a Professional Services purchase order is anticipated in February 2015.

  • Virtualization of Campus Labs
    • The equipment has been received and installed.
    • Citrix installation is in progress. The go-live date is scheduled for March 1, 2015.

  • CAS Upgrade and Shibboleth Implementation
    • An issue arose regarding tenure & promotion, requiring a rollback of the upgrade.
    • The redeployment is scheduled for February 5, 2015, following the server upgrade on February 3.

  • Security Camera System Replacement
    • Delivery of the server equipment is pending.
    • Design and installation walkthroughs have been completed.

  • Touchnet Marketplace
    • Marketplace offers a campus wide credit card processing system standard.
    • New rules effective October 2015 will prompt review of POS devices. This addresses encryption and liability for card fraud.
    • Remote implementation work will begin in February 2015. Issues regarding PCI compliance will be addressed as this project continues.



  • ODS Oracle Database upgrade to 11.4.1
  • Blackboard / Banner integration for enrollments



  • Campus Expansion of Xtender Document Imaging
  • Housing System (Starez) Single Sign On – on hold
  • Microsoft O365 evaluation (email, collaboration, video conferencing)
  • Workflow



  • Microsoft for students, faculty, & staff. 
  • Outages: Intranet on January 24, 2015, and intermittent Blackboard login issues.


LiveSafe Mobile Safety App

(David Pecora)

Mr. Pecora presented a business case for a mobile app for all faculty, staff, and students to provide a safer environment while on campus. It offers many features for tracking and reporting crime to the LU Police Department. Its primary purpose would be to make the university ADA compliant by allowing two-way communications between deaf individuals and police. The previous system for reporting emergencies for deaf individuals has broken, and replacement parts are no longer produced. The app is free for anyone to download. The cost to the university is $1.50 per FTE student annually.

 Dr. Doblin asked if ConnectEd would still be necessary with this app. Mr. Pecora noted that LiveSafe is meant to be a supplement to ConnectEd. Dr. Melvin added that the IT would need to address both systems to determine how each service is utilized.

Dr. Melvin said that IT Steering will take this under consideration. There needs to be some communications with LIT and other groups on campus before a decision is made. Cost will not be a factor in this decision. Dr. Smith asked that training and staffing costs be considered in the cost assessments. Mr. Flores said he would work with Ms. Richter and others in IT to get feedback from LIT, Juan Zabala, Kyle Mutz, and Twila Baker.


Next Meeting March 4, 2014 at 10:00a.m. in the Galloway Conference Room #242.