Section 6 - Hazard Identification and Reporting Program

The building inspection program (section 10) details an inspection program, which involves a comprehensive check of each building. However, hazards will arise between formal inspections, or from temporary activities within the building.  It is the responsibility of all employees to rectify or report any hazards or unsafe and conditions that the observe within the campus. 

Responsibilities:

  1. Supervisors and managers will continually observe their employees and work areas for unsafe work practices or conditions in these assigned work areas; identify any observable safety hazard or unsafe work practices which may be present; and to personally correct.  implement or initiate immediate corrective action and follow-up. 
  2. Individual employees are charged with being alert to note and personally correct if possible any observed safety hazard or unsafe work practice, within their individual work area.  In the event  the hazard or unsafe work practice cannot be immediately corrected, each employee is further responsible to immediately report the situation to his/her immediate supervisor.

Hazard reporting:

Because of the size of the campus and the number of buildings involved, employees may be tempted to verbally report hazards to a supervisor, who in turn may inadvertently forget to take the proper action, especially as there appears to be no imminent danger to life or limb.   To preclude this, employees will use the following simple formal reporting  process:

  1. In the event an employee notes a specific hazard and is unable to correct hazard (i.e. a faulty wall socket), the hazard should be reported to a supervisor.
  2. In the event the supervisor is also unable to personally correct or initiate prompt correction of the hazard, the employee will complete an employee safety information form (Appendix D), which will be forwarded to the University Safety Coordinator. 
  3. The University's Safety Coordinator will investigate the reported hazard and take whatever corrective action is necessary to ensure that the hazard is corrected.  This may mean taking immediate corrective action to prevent further employee exposure until the hazard is corrected.
  4. Once the corrective action has been taken and documented on the employee safety information form, the originator of the report will be notified and provided a copy of the completed report.
  5. Any employee may anonymously submit the report to the University Safety Coordinator. All such reports will be handled in the same expeditious manner and appropriate feedback provided whenever possible when the corrective action has been taken.

Safety suggestions:

Employees do not have to wait until the hazard is clearly identified.  In fact, all employees are encouraged to submit safety suggestions on how to improve work practices and/or the work environment.  To ensure the suggestion is adequately communicated and appropriately handled, the Employee Information Form, specifically, part 2, will be used for this purpose.