Residence Life Handbook
Welcome to Lamar University, from the Department of Residence Life.
The Department of Residence Life is responsible for operating five residence halls on the Lamar University campus capable of housing 2,500 students who attend either Lamar University (LU) or the Lamar Institute of Technology (LIT). Collectively, the complex of five residence halls is referred to as “Cardinal Village” or “University Housing.” Students are housed in furnished suites, which consist of two private bedrooms, each with locking doors, and a common living area with a shared bathroom. Each suite is provided with basic cable and high-speed Internet access. Each hall has front door security and card access to enter. Residents have access to amenities located within Cardinal Village, including: laundry rooms with free washers and dryers in each residence hall; beautifully landscaped, shaded canopies; swimming pool; basketball court; sand volleyball court; theater/meeting room/study loft; and a computer lab/writing center.
All students have access to the Sheila Umphrey Recreational Sports Center, which has an indoor pool, a 40-foot climbing wall, weight machines, racquetball courts, basketball courts, free weights, an indoor track, and more. Students can participate in intramural and club sports, play tennis at the Thompson Tennis Center, and use the Intramural field for outdoor sports.
The Student Health Center is conveniently located next to Cardinal Village and offers primary and accident care for a small co-pay that is placed on your student account. Confidential counseling services are available, and we encourage you to use this support service if needed.
Living on the Lamar University campus means being a part of a community of other students from different backgrounds, cultures, and lifestyles. You’ll grow a greater appreciation for individual differences while living on campus, and you’ll meet people of different races, religious beliefs, sexual orientations, and socioeconomic statuses. While you may not feel comfortable with many of these differences, you have a valuable opportunity to expand beyond your comfort zone and enhance your educational experience. Because residents live closely and interact frequently, community living requires consideration and respect on the part of all community members.
Information provided in this Handbook is for the benefit of the community and residents of University Housing. Community members are responsible for adhering to this information and may be held accountable if individual or group actions are a detriment to the community. This information will help make the living experience educational and enriching and provide resources to be a positive, contributing member of the community.
Residents are responsible for what happens within their living unit. Students in the presence of any policy violation may be subject to student conduct action up to and including suspension or expulsion from LU or LIT. Any type of damage—accidental, incidental, or malicious—will result in restitution of damaged property by the responsible residents.
Note: If any information in this Handbook conflicts with your Housing Contract, the Housing Contract supersedes this Handbook.
The Department of Residence Life is committed to providing a living environment that is supportive to the academic mission of the university. We accomplish this by stimulating the learning process, integrating in-class and out-of-class experiences through activities and knowledge essential to students' preparation for a life of leadership, intellectual engagement, citizenship, and civility.
Student learning happens both inside and outside of the classroom, and on-campus residents have opportunities to get connected to their campus, to be engaged with other members of the community, to learn to live cooperatively with others, to develop an independent identity, to understand and accept individual differences, to think globally about issues that affect the international community, and to learn life skills that will help them become valuable, contributing members of society long after their college years.
The Department of Residence Life understands that each resident is a vital member of the campus community. In turn, every community member must commit to being a part of that community by exercising good judgment and by living out the highest standards of integrity.
Each on-campus student has the right to live in an atmosphere of positive encouragement and mutual respect. Each resident is entitled to:
- Sleep, study, and socialize in his or her room without disturbance.
- Live in a secure, healthy, and clean environment.
- Be an active member within a supportive and stimulating community.
- Have access to campus programs and services.
To demonstrate your commitment to being a participating member of the Residence Life community, your individual responsibilities are to:
- Accept responsibility for your actions.
- Become involved in the community by participating in activities both within and outside of University Housing.
- Consider the needs of other residents and balance them with your own needs.
- Promote individual safety and community security.
- Hold yourself and others to the highest standards of academic, personal, and social integrity.
- Maintain open lines of communication with Residence Life staff.
- Respect the opinions of others.
- Respect the environment and the property of others and of the university.
In order to achieve these community-wide goals, objectives, and responsibilities, it is necessary to implement rules, regulations, and policies for each student resident and their guests. The following guidelines are in addition to those described in your Housing Contract, the Student Code of Conduct, and other university policies governing student conduct and responsibilities.
Your Resident Assistant (RA) is an junior or senior student who lives on the residence hall floor to serve as the primary resource for building community and to help students to know each other and Lamar. Your RA will work to build a positive community on your floor and within the hall, assisting residents with both personal and academic concerns, knowledge and upholding of university policies, and serving as a resource and/or liaison for the university.
The Board of Regents has established a freshman residency policy for Lamar University students that states: "All undergraduate, full-time students (those enrolled in 12 or more semester credit hours) with fewer than 24 earned semester credit hours, are required to reside in a University-operated residence hall."
On-campus housing exemptions may be granted for those who:
Reside with a parent, guardian, or other adult relative;
Are 21 years of age by the first class day;
Enroll only in evening classes;
Are married or have dependent children;
Have a medical exemption signed by a doctor; or
Have earned 24 or more credit hours.
Official documentation verifying exemptions to this policy may be required by the Department of Residence Life, in addition to the Lamar University Off-Campus Residency Request. Questions concerning this policy should be directed to the Residence Life Office.
All on-campus residents must enroll in at least 8 semester credit hours each Fall and Spring semester to maintain eligibility to reside in University Housing. Students enrolled in 8 hours or less may live off-campus. For Summer housing, students must be enrolled for at least 3 semester credit hours.
All students must complete a Housing Contract for the period of time they reside on campus. Housing Contracts must be signed via the Housing Application portal on the Residence Life website. A copy of the Housing Contract can be viewed online at lamar.edu/residence-life. Returning students must renew Housing Contracts each contract period but are not required to pay an additional deposit. Students who want to cancel their Housing Contract must do so by the dates specified on the Residence Life website in order to break their Housing Contract without penalties. If a cancellation is made after the appropriate deadline, the entire room deposit is forfeited, and the student may be charged a contract break fee and other charges as outlined in the Housing Contract Cancellation Policy. All residents must participate in the priority sign-up/cancellation process each Spring to complete Housing Contracts for the upcoming contract period or to notify Residence Life they will not be residing on campus the following contract period. Important dates and cancellation information will be listed on the Residence Life website.
A $150.00 residence hall application fee must be received from all residents when they apply to live on campus. The paid application fee will be deducted from the total room and board charges once those charges are posted. The application fee reserves the student’s space on campus.
The Department of Residence Life at Lamar University welcomes and offers student housing to eligible LIT students. In accordance with Housing Contract policy, all LIT students are responsible for total charges related to housing and selected meal plans. LIT students may complete payment in full or in three (3) installments per the schedule below:
- Initial $1,300.00 installment is due August 1 or prior to move-in. Students who fail to complete the initial installment payment in full are not eligible to receive keys or move into University Housing.
- The remaining balance will be evenly divided. The first half of the remaining balance is due September 1.
- Failure to complete payment of the first half of the remaining balance will result in the deactivation of the student’s meal plan and the student will not have access to on-campus dining. Meal plans may be reinstated upon full payment of the balance within the allotted time period.
- The final opportunity for payment in full of the remaining housing and meal plan balance is due October 1. All payments must be completed in full no later than October 1.
- Failure to complete payment for the remaining balance by the final deadline of October 1 will result in the eviction of the student. Additionally, the student’s account, with all related charges as agreed upon in the Housing Contract, will be referred to collections.
- For the Spring semester, the $1,300.00 installment is due on January 1.
- The first half of the remaining balance is due on February 1.
- Payment in full is due on March 1.
- Deactivation of meal plan and eviction will occur as described above for the Spring semester.
All payments are made at LU Cashier’s Office, located in the Wimberly Student Services Building. This payment schedule is final and applies to all LIT students regardless of financial aid or scholarship status.
See the Housing Contract that you agreed to and/or the sample copy located lamar.edu/residence-life under Policies and Forms. Your signed Housing Contract supersedes this Handbook in the event of a discrepancy.
Any student wishing to cancel their Housing Contract must submit a Housing Contract Cancellation Request Form, available online or from the Residence Life administrative office, to the Department of Residence Life. Cancellation requests do not suspend or terminate the student’s obligations under the Housing Contract until the request is officially approved by Residence Life.
Cancellation of Housing Prior to the First Day of Classes for the Academic Year
When the request is received prior to the first day of classes for the academic year, the following will occur:
- If the student has a signed Housing Contract on file and enrolls in classes during the term of the Contract, the student will be held responsible for fulfilling the agreement, including full payment of room charges (including meal plan), and a space will be reserved for the student in a residence hall.
- If a new student has a signed Housing Contract on file, but does not enroll in classes during the term of the Contract, the agreement will be canceled, room rent charges will be removed from the student’s account, and the student will forfeit the $150.00 down-payment fee.
- If a current resident student in University Housing submits a new Housing Contract for the next academic year, but does not enroll in classes for the semester indicated in the Contract, the agreement will be canceled, and the student will be charged a liquidation fee of $500.00.
Cancellation of Housing During the Academic Year
Once classes have begun, requests for cancellation are only considered for the following reasons:
- Voluntary withdrawal from University Housing after the student has officially withdrawn from the university with appropriate written notification and approval as required by the university.
- Marriage, after the Housing Contract term began and legal verification has been provided to Residence Life.
- For reasons other than those listed, the student must be able to demonstrate that a significant, uncontrollable, and unforeseen change has occurred since the time that the Housing Contract was signed, that now requires release from the agreement. Verifiable third party documentation that supports the request must be provided at the time the request is made.
In the above cases, if cancellation is approved, the Housing Contract will be canceled and the student will be charged on a pro rata basis for the time spent in University Housing as well as 50% of the remaining charges for the remainder of the Contract term. A student who files a request for cancellation after the eighth week of class of either the Fall or Spring semester will be charged for the entire semester plus 50 % of any additional semester/term. For example, if a two-semester Contract is canceled in November, the student will be charged the full amount for the Fall semester for housing and meals and the student will also be charged 50% of the total amount due for the Spring semester.
Any amount due the student for room charges (minus any outstanding balances remaining on the student’s account) will be refunded to the student by the Cashier’s Office, pursuant to policies established by that office. Vacating the premises and/or non-occupation of the assigned space does not release the student from contractual obligations.
Cancellation of Housing for Special Circumstances
Students may also request cancellation of their Housing Contract in the following situations. In these cases, if approved, the students will be released from their Housing Contract without being assessed a cancellation fee. However, the student will be charged for room rent and the meal plan on a pro rata basis for the time spent in University Housing.
- A student will be released from the Housing Contract at the end of the Fall semester if requirements for graduation have been completed and the Housing Contract Cancellation Request Form is received by Residence Life prior to November 15th of the Fall semester.
- A student will be released from the Housing Contract for the period of time the student is participating in a university-approved study abroad program or other comparable university-approved program that requires the student to leave Jefferson County (student teaching, internship, etc.) and the Housing Contract Cancellation Request Form is received by Residence Life prior to departure from campus.
- A student will be released from the Housing Contract if they are called to active military duty so long as the student submits a Housing Contract Cancellation Request Form and a copy of their military orders. The student must have been in the military prior to signing the Housing Contract to be considered for release. In this instance only, a refund of room charges will be made on a pro rata basis less any outstanding balance owed on the student’s account.
Cancellation of Housing Due to No Show
In the event a student does not arrive to check into their on-campus assignment and has not submitted a Housing Contract Cancellation Form by 5:00 p.m. on the twelfth day of class, the following will occur:
- If the student has a signed Housing Contract on file and enrolls in classes during the Housing Contract term as indicated in the application, the student will be held responsible for fulfilling the agreement, including full payment of room rent and meal plan charges, and a space will be reserved for the student in University Housing.
Termination of Housing Contract by the University
The university may terminate a student’s Housing Contract, with no right to a refund for the following reasons:
- Nonpayment of room and board charges;
- Conduct suspension or expulsion of the student from the university;
- Conduct eviction of the student from University Housing;
- Failure by the student to meet the university’s academic and/or technical requirements; and/or
- Violation of a material term or condition of occupancy by the student and/or the student’s guest(s).
The student will be required to immediately vacate University Housing upon termination of the Housing Contract. The student remains responsible for all housing fees. The university reserves the right to take necessary measures to remove a student and belongings remaining in University Housing after termination of the agreement.
Access to residence halls is controlled by a computerized electronic control system. All halls maintain controlled access on a twenty-four hour, seven-day-a-week basis. Card readers, which are located just outside the entrance of each residence hall, will only recognize and grant access to a properly encoded electronic access card. The door will unlock and then immediately re-lock when it closes. Access to each residence hall is limited to only those students that reside in the building or otherwise require access for classes or other university programs. Residence Life reserves the right to temporarily deactivate access cards in situations, including but not limited to, the inappropriate usage of an access card or if a resident fails to complete all steps of a room assignment change.
Emergency exits should only be used in the event of an emergency or during a building evacuation. Entering and exiting residence halls should only occur through non-emergency doors, as these doors have access card capabilities.
Keys are issued during the check-in process. Students should lock their door each time they leave the room. Students may not loan their key or ID to anyone. Students should report lost keys to the front desk immediately. A fee will be assessed to change the lock and make new keys each time a key is lost. Locks are changed on front doors and bedroom doors only. Students living in facilities with card access, who lose their access card, should have a new card made at the front desk of the Wimberly Building. A $50.00 residence hall access card replacement fee will be assessed if a replacement access card is made. Residents are not allowed to install additional deadbolts on the doors.
For winter break, all residence hall students must return their key to the front desk during regular desk hours before leaving. Failure to do so will result in a damage fee to change the lock on the door. Keys will be reissued upon check-in for the Spring semester during regular desk hours. The university wants to protect the residents on campus.
Locks may not be altered, changed, or added by residents. Keys and electronic access cards are the property of Lamar University and must be returned at end of the resident’s occupancy of the suite during check-out. Duplication of keys is prohibited. A $150.00 lock change charge will be assessed for damaged or lost keys.
Residents who are locked out of their room will be charged a $5.00 lock-out fee prior to 10:00 p.m. After 10:00 p.m., residents will be charged a lock-out fee of $25.00. Residence Life reserves the right to change locks without prior notice for security purposes. New keys and/or electronic access cards will be issued to the residents affected by the change.
Security is provided through University Police to monitor the front entrances of each residence hall. Additionally, University Police may, at their discretion, make rounds through the residence halls on a random or scheduled basis. Community Leaders (CL’s) are on-call and respond to any incident occurring in the residence halls. Residents are expected to use their card access to enter the residence hall and show their access picture to security upon entering.
If at any time you believe a student to be missing, contact the Lamar University Police Department (LUPD) at 409-880-7777.
Federal law requires that the University report to the Lamar University Police Department (LUPD) and to the student’s designated contact person when campus residents are determined missing for 24 hours (i.e. no one can identify the location of the student). If the missing student is under the age of 18 and not emancipated, the University is also required to notify the student’s parent or guardian within 24 hours of becoming aware that the student is believed to be missing. Campus residents have the opportunity to provide parent or guardian contact information to the University during the University application process. This information is available to Residence Life professional staff and LUPD, kept confidential, and only used in emergencies. LUPD will always be notified if a campus resident has been determined to be missing within 24 hours of becoming aware that the student is believed to be missing.
Residents begin the move-in process by reporting to the front desk before moving into their room. The resident must present a valid photo ID to confirm their identity before checking into the unit. Individuals other than the person assigned to the room space may not complete any part of the move-in process for the resident. During move-in, students complete a Unit Condition and Inventory Form (“UCF”) on which they list all damages, missing furniture, and any other irregularities in the room they might be charged for later. The resident will be provided a paper form to complete and return to the front desk. The resident is responsible for ensuring all damages are recorded. Failure to do so may result in damage charge assessments at move-out. Residents will be held financially responsible for damages that occur within their room not documented in the UCF at move-in.
In general, each resident will be provided with a private bedroom with a locking door. Units consist of two private bedrooms and a common living area and a shared bathroom. Each bedroom contains:
- An extra-long twin bed with a headboard;
- Dresser drawers;
- Limited closet space with full-length mirrored closet doors;
- A computer desk;
- A desk chair; and
- Window blinds.
The shared living area and bathroom are furnished with:
- A couch;
- A side chair;
- A coffee table;
- An end table;
- A mini refrigerator;
- A microwave;
- A shower rod;
- A medicine cabinet with vanity.
Free laundry facilities (washer and dryer) are located in each residence hall.
Things to Bring
The following list includes optional items that will help make the resident’s stay in University Housing more comfortable. Please note that the list is only a suggestion. Residents may want to communicate with their roommate on items that potentially could be shared to reduce costs.
- Linens (XL twin), pillows, pillow cases, blanket, comforter, or quilt
- Mattress cover (to protect against allergens) and/or a mattress pad (for added comfort)
- Towels and hygiene products - toothbrush, toothpaste, soap, shampoo, conditioner, etc.
- Laundry detergent (liquid preferred) and fabric softener
- Laundry basket, clothes hangers, iron, and ironing board
- Bathroom and bedroom cleaning supplies, paper towels, toilet paper, and toilet plunger
- Wastebaskets with trash bags
- Shower curtain with hooks and a bath mat
- Sewing kit - Mom won’t be there to sew on buttons!
- Utensils – forks, spoons, can opener, etc.
- Dish soap and sponges
- Umbrella - a real necessity at Lamar!
- Tape, scissors, stapler, notebooks, pens, highlighters, backpack
- Rugs and/or carpet. Note: you cannot adhere or nail anything to the floor!
- Posters and poster putty
- Computer or laptop
- Printer and printing supplies (ink and paper)
- Television with cable connection, DVD player, Xbox, Wii, and all connections and coaxial cables (all halls have cable access in the rooms)
- Personal stereo equipment with headphones
- Alarm clock!
- Surge protector (recommended if you have several electrical items in use at one time)
- Lamps (no halogen lamps)
- Coffee and/or cappuccino maker
For safety reasons, the following items are prohibited and will be confiscated by Residence Life staff. Leave these items at home:
- Wireless routers (WiFi is provided and personal routers interfere with the network)
- Grills, including George Foreman grills, BBQ grills, hibachis, etc.
- Hot plates, electric skillets, toasters, toaster ovens, crock pots, slow cookers, rice cookers
- All other heating and cooking appliances
- Dressers and other furniture including waterbeds (units are too small)
- Patio furniture
- Window air conditioning units
- Lava lamps, heating lamps, portable space heaters, halogen lamps
- Extension cords and multi-outlet plugs because they are a potential fire hazard (Note: power cords and surge protectors are allowed.)
- Weapons and/or firearms of any kind (throwing stars, knives, bows, garrotes, etc.)
- Candles or any other item producing an open flame, including candles with wicks removed
- Wax or oil warmers, incense burners
- Alcohol - beer, wine, sprits, or any beverage containing alcohol
- Flammable/combustible materials like paint thinner, gasoline, kerosene, lighter fluid, fireworks, etc.
- Pets of any kind, unless the animal has been certified as a service animal by the Disability Resource Center
- Darts and dart boards
- Major appliances, including washers, dryers, and dishwashers
- Aerial antennas, masts, and other short wave/ham radio equipment
- Students may not remove or exchange furniture from common areas of the residence hall or between any residence hall rooms.
- There is no storage available for residents to store any university or personal furniture.
- Lofts and waterbeds are not permitted.
- Students may not erect or build partitions of any kind.
- No items should be hung from the ceiling and screens are not to be removed from windows.
If you have any questions regarding whether an item is allowed or prohibited, contact Residence Life at 409-880-8550 or email email@example.com.
Assignments will be made for students who have been accepted for academic admission to LU. First priority for assignments is given to first-year students who are required to live on campus: those students who have earned 24 or fewer semester hours and have enrolled in at least 12 semester credit hours. Second priority will be given to students who lived on campus the preceding Housing Contract period. Third priority for assignments is given to new applicants based on the date the residence hall application and meningitis records are received. Every attempt is made, but not guaranteed, to accommodate student building and roommate preferences. Registered sex offenders are not permitted to reside on campus.
Students will be allowed to change rooms after the 12th day of class of each semester for a period of 10 days if space is available. Residents who wish to change rooms should send an email request to firstname.lastname@example.org. This includes moving from one bedroom to another in the same suite. If a room change is approved the resident will receive an email confirmation from Residence Life.
Residence Life is responsible for approving all assignments and reserves the right to reassign individuals to other rooms or residence halls in event of roommate or hall conflict, pending student conduct action, and/or non-compliance of university regulations. Unauthorized room changes are subject to improper check-out charges and cancellation of the move.
After this 10-day period is over, the Residence Director of the building must approve any requests to change rooms. All room change requests made after this period are approved on a case-by-case basis and where space is available. Residents whose request to change rooms is approved must pay a $200.00 room change fee. No changes can be made without Residence Life approval. The resident will remain responsible for his/her assigned room until official check-out.
Reserving Specific Rooms
Current residents have priority to reserve their current space for the next contract period (except in the first year halls). Residents requesting a transfer to another building the following year may submit their request during the priority sign up/cancellation period. Rooms are reserved for the next year by completing the contract renewal process. Residents who do not properly complete the renewal process may be reassigned to any available room or building.
The university may cancel the Housing Contract if the student is placed on academic suspension. If readmission is granted at a later date, the student must reapply to live on campus unless he/she meets the criteria and receives an off-campus permit.
Students who are accepted late, apply to live on campus late, fail to complete their Housing Contract by the deadline date, or have been suspended and readmitted late, may not receive a permanent assignment until after the first day of class.
Students who require special accommodations in University Housing may request a Request for Housing Disability Accommodation Form by mail or online. Completion of the form is necessary to provide reasonable accommodations for students with documented disabilities who plan to live on campus. Students must provide professional documentation of their disability. Residence Life will consult with the Disability Resource Center and Facilities Management regarding documentation of a disability and provision of accommodations.
At the beginning of each semester, Residence Life staff will provide the Residence Life Director, University Police, and Public Safety with a list of residents who have been provided special accommodations in University Housing that may need assistance leaving their residence hall in an emergency. This information will assist in identifying students in emergency situations. Once a student has been given special accommodations, these accommodations will be maintained each semester that the student lives on campus. If a student requests to transfer to another residence hall, he or she needs to contact Residence Life to see if an accessible room is available.
Students requesting academic accommodations are asked to call the Disability Resource Center at 409-880-2225 or email DRC@lamar.edu.
Consolidation Policy/No Roommate
Residence Life reserves the right to consolidate any student who, for whatever reason, is left without a roommate during the year or after the priority sign-up process for the upcoming semester. All room changes are made at the discretion of the Hall Director or the Director of Residence Life.
If a resident does not have a roommate, the resident will be expected to accept one of the following options:
- Elect to pay the additional fee for the private room ($875.00 per semester), if space is available. No subletting of the room is allowed;
- Choose to move to another half-occupied room;
- Find another student willing to move into the room; or
- Accept a roommate assigned by Residence Life.
If a resident is the only resident in the building who is occupying a space without a roommate, the resident must:
- Keep the unoccupied half of the room in such condition that would allow someone to move into the room at any time;
- Display an attitude of cooperation and acceptance toward any resident who may examine the room prior to considering occupancy;
- Agree that the room may be shown to prospective occupants without prior notification and in his/her absence; and
- Agree to accept a roommate assigned by Residence Life.
Residence Life reserves the right to require students without roommates to acquire roommates in order to:
- Better meet the demand for students requesting to room together;
- Better meet the demand for private rooms;
- Allow for maintenance repairs;
- Make space available for the housing of special groups;
- Reduce the cost of utilities; and
- Facilitate cleaning.
Residence Life guarantees students a space, not a particular room or building, on campus.
Damages and Unit Condition Form
Inspection of resident rooms and suites will be conducted at the beginning, end, and periodically throughout the academic year by Residence Life staff. The suite will be assessed using a Unit Condition and Inventory Form (UCF) which describes the condition of the room and furniture and other furnishings provided by the University. Each resident is required to complete the form at check-in and must submit the completed form to Residence Life within 24 hours after moving into University Housing. Residents are encouraged to be as detailed and as specific as possible when indicating pre-existing damages on the UCF.
If the resident fails to complete the UCF within the allotted 24 hours, and/or upon moving out, the resident waives his/her right to appeal any damages noted on the UCF or found in their assigned room. Condition of the residence hall room will be based on the condition of the room as noted by Residence Life staff. When damage occurs in the residence halls, repair and/or replacement costs will be billed to the residents responsible for the damage. If individual responsibility for damage cannot be determined, the cost may be divided among residents of the room, floor, or building.
Damages and Minimum Damage Charges
Residents are responsible for completing a Unit Condition Form (UCF) documenting all existing damage to the room and its contents when they check-in. Residents will be charged for any damage to their room and/or furnishings that were not present and/or noted when they moved in. This includes the windows, window screens, and both sides of the front door. If another student is suspected of causing the damage, the charges may be transferred if Residence Life is able to verify the allegations.
All residents are expected to care for university property and report damages immediately. Damages, either intentional or accidental, may result in the student(s) responsible being billed. Lamar University is not responsible for any damage to a resident’s room or a resident’s personal effects as a result of theft, vandalism, fire, sprinkler system activation, or maintenance failure. Maintenance problems do not constitute a reason for a refund. Students are responsible for providing property insurance for personal possessions.
Damage charges may be appealed in writing to Residence Life or to the Vice President of Student Engagement. Residents are responsible for any damage caused to their living area or they are found responsible for, during the time they are assigned to that space.
Maintenance and Repairs
If at any time a resident has a maintenance issue with a room, bathroom, or common area, report it to the front desk, your Community Leader, or the Hall Director. Residence Life will submit a work order to the Facilities Management Office. For emergencies (broken pipe, electrical failure, etc.), immediately call the Facilities Management Office at 409-880-8470 from 8 a.m. to 5 p.m. Monday through Friday AND alert the staff at the front desk. Maintenance personnel are on duty beginning at 8:00 a.m. and may not always arrive at hours convenient to residents. Residents should cooperate with all maintenance personnel so that repairs may be made as quickly as possible. If the emergency occurs after office hours or on a weekend or holiday, contact University Police at 409-880-8311.
Residents are responsible for scheduling a move-out inspection with Residence Life before moving out of their assigned unit. All move-out inspections must be scheduled during regular business hours (Monday through Friday between 8:30 a.m. and 5:00 p.m.) a minimum of 48 hours in advance. Residents failing to schedule a check-out inspection within the mandated time will be charged a $100.00 improper check-out fee.
When the resident moves out, they must check-out with a staff member and complete the following procedures:
- Leave the room clean.
- Accompany the staff member during the room inspection.
- Sign the “Move-Out” portion of the UCF.
- Return the key and electronic access card.
Failure to follow these procedures may result in the student being assessed a fee for the cleaning of the room, replacement of the key/access card, and continuation of room occupancy fees. Students may not check out prior to the end of the Housing Contract period unless they are withdrawing from the university or have authorization from Residence Life. Students must have canceled their residence hall reservation prior to being authorized to move out, except at the end of the Housing Contract term. Vacating without Residence Life authorization may result in continuation of residence hall fees, forfeiture of deposit, and cancellation penalty fees. Students will be required to vacate their room within 24 hours of their last final exam.
Students who withdraw from classes or who are removed from the residence hall because of a student conduct sanction must vacate their room within 24 hours.
Preparations for Move-Out Inspection
- Remove all personal items from the room/suite/apartment.
- Remove all food and clothing items from cabinets, drawers, closets, and appliances.
- Remove all trash from the room/suite/apartment, and discard in the nearest dumpster.
- Wipe the inside of closets, dressers, cabinets, desks, etc.
- Vacuum all carpets, sweep and mop all hard surface floors, including corners.
- Thoroughly clean all appliances inside and out. There should be no dirt, grime, grease, or sticky-feel when properly cleaned.
- Remove dirt, grime, and soap scum from all bathroom fixtures (toilet, sink, tub/shower, medicine cabinet).
The charges assessed for damaged and/or unclean rooms/suites/apartments are listed on the UCF. Be sure to take care of your assigned unit and make sure that it is thoroughly cleaned before turning in your keys. Once you have turned in your keys, you will not be permitted back into the room/suite/apartment.
For the protection and safety of our community, announced and unannounced fire drills will be held at the direction of Risk Management, Facilities Management, and Residence Life during the academic year. To become familiar with evacuation routes, cooperation is mandatory. Anytime the alarm sounds, residents are to leave the building, avoiding the use of elevators. Participation in fire evacuations is required by state law.
Fire Alarm Evacuation Instructions
- In inclement weather, wear a coat and shoes and carry a towel.
- Close windows and leave lights on in room. Take room key.
- Leave door closed and walk to exit. If smoke is encountered, stay low for air.
- Do not use an elevator.
- If unable to leave room, place a towel under the door if smoke is either seen or smelled.
- Hang a towel out of the window, indicating to a person below that a person is in that room.
- Await assistance in the room or area of refuge.
- For physical assistance for evacuation, call University Police at 409-880-8311.
Smoke Detector and Sprinkler System
Each residence hall room is equipped with a smoke detector. Smoke detectors in rooms are inspected regularly by Facilities Management and Residence Life. Sprinkler systems have been installed for added safety in all residence facilities. To make the sprinkler system as effective as possible:
- Sprinklers must never be painted.
- Nothing may be hung from the sprinkler piping or sprinkler heads.
- Sprinkler heads may never be obstructed or altered.
- Nothing may be stored within 18 inches from the sprinkler head.
- Frisbees, footballs, baseballs, etc., are not to be thrown in rooms, hallways, or other public areas.
- Report any damages to the sprinkler system to the front desk immediately.
Entry into a student’s room by authorized Residence Life personnel will occur periodically.
A Residence Life staff member may conduct a general inspection on each resident’s room or assigned unit for fire safety, maintenance checks, head counts (staff check rooms to verify who is living in each room), health reasons, to investigate suspected policy violations, or to identify damages prior to the student’s departure. Routine checks may be made before university holidays, at the beginning and end of each semester, during health and safety inspections, and prior to check-out of a resident from the room.
Health and Safety Checks
Each semester, Residence Life staff will inspect rooms for health and safety concerns during the third week of every month during the semester between the hours of 8:00 a.m. and 10:00 p.m. The purpose of the inspection is to ensure resident’s safety and assess the condition of each room.
Items found that are prohibited by the Community Guidelines will be confiscated and the resident will be subject to student conduct action. Residents will be issued fines for violations. Fine amounts vary based on the violation. Confiscated items may be picked up from the Residence Hall Director when the resident plans to take them off campus.
When performing Health and Safety checks, staff will:
- Knock and announce themselves before entering.
- Enter rooms in pairs and identify themselves as Residence Hall staff.
- Look for safety and sanitation issues, such as unsafe cord placement (over doors, across door jams), unclean environment (rotting food, mold, and offensive odors), doorway obstructions, electrical outlet over-loading, maintenance concerns, pests, etc.
- Document any policy violations.
Confiscation of Prohibited Items
Residence Life staff may confiscate items that are deemed illegal, in violation of Residence Life or university policies, or deemed unsafe. In instances where Residence Life has confiscated an item, a notice will be left in the room in question and the residents of that room should expect to receive further notification from their Residence Hall Director about follow-up conduct. After 10 days of storage, the residence life staff will discard confiscated items that have not been retrieved.
Residence Life staff and/or the Dean of Students may require a meeting with any resident transported to the hospital for safety or health concerns. The meeting will occur as soon as possible after the resident has returned to campus.
Each resident must respect his/her roommate/suitemate’s rights to privacy and normal use of the suite. Also, each resident must insure that any guest or visitor invited into the suite respects the roommate’s privacy and use of the suite. The roommate should not be compelled to leave in order to accommodate a guest, nor should he/she be placed in situations that might cause embarrassment or inconvenience. Roommates/suitemates are encouraged to resolve problems between themselves before involving a Community Leader or other Residence Life staff. If the CL is unable to resolve the conflict, contact the Residence Hall Director.
Roommate Conflict Mediation
Should conflict with a roommate arise, Residence Life will take every measure to assist residents with mediation to resolve the conflict. Any student whose actions are found to be in violation of the Roommate Bill of Rights listed below may be required to move into another room/building, and/or may be subject to student conduct action including removal from the residence halls.
Roommate Bill of Rights
Residents of University Housing are entitled to the following rights:
- The right to free from undue interference (noise, guests, etc.)
- The right to sleep free from undue disturbance
- The right to expect the respect of personal belongings
- The right to a clean and tidy living environment
- The right to free access to one’s room and facilities without pressure from roommates
- The right to expect one’s roommate will not violate terms of the Residence Life Handbook
- The right to be free from harassment and discrimination
- The right to expect that any and all disagreements will be discussed in an atmosphere of openness and mutual respect, and that it is acceptable to confront one’s roommate when the roommate is not fulfilling mutual agreements
- The right to live in a smoke-, drug-, and alcohol-free environment
Residents in violation of a Residence Life policy may be required to meet with the Dean of Students and/or can be referred to the Director of Residence Life. Continuous problems, problems of a serious nature, or alleged violations of the Student Code of Conduct will be referred directly to the Dean of Students. The Student Code of Conduct process is used as an educational tool for students to learn about community living.
Residence Life staff and University Police officers are university officials. Residents and their guests must immediately comply with directions from any of these individuals. Verbal and/or physical abuse directed toward any university staff member will not be tolerated and WILL subject the student(s) responsible to student conduct action up to and including expulsion from the University.
No person shall, on the basis race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or gender identity, be subject to unlawful discrimination, or be unlawfully excluded from participation in or denied the benefits of employment or any educational program or activity operated by Lamar University. Ignorance, prejudice, and harassment will not be tolerated. Any type of discrimination may be reported to a Residence Life staff member and processed through the appropriate conduct process.
Engaging in hall sports can potentially cause serious or minor injuries or damage to residents and facilities. Safety is important to us, and therefore playing sports in the residence hallways or common areas is prohibited, except in those areas designed for sports. “Sports” includes, but is not limited to, any competitive or non-competitive use of sporting equipment, including skateboards, balls, rackets, bats, Frisbees, and other objects, as well as racing, wrestling, water balloons/guns, and other sporting activities.
In keeping with the academic goals and standards of students residing on campus, quiet hours will be maintained from 10:00 p.m. to 8:00 a.m. in each residence hall. Courtesy hours are observed throughout the building 24 hours a day. This means that although quiet hours may not be in effect, residents are expected to maintain reasonable volume levels at all times, including hallway noise and slamming doors. Students are asked that noise not be heard outside of the room two doors down in any direction.
Residents with noise complaints are encouraged to contact the residents making the noise and request the occupants lower their volume. If the problem is not resolved, the resident should contact a Residence Life staff member to report the problem. During dead week and finals week, extended quiet hours are observed to better facilitate a study atmosphere. Some residence halls may enforce daily 24-hour quiet hours during dead week and finals to enhance the academic environment of that floor or building.
No percussive or electronically amplified musical instruments may be played in University Housing with the exception of scheduled student activities in common areas organized and approved by the university and/or the Department of Residence Life.
When quiet hours are in effect, the corridors and breezeways are only open to through traffic. Loitering, socializing, and/or phone conversations within the corridors and breezeways during quiet hours is prohibited. Residents who do not adhere to quiet and courtesy hours may be subject to a fine or student conduct action up to and including eviction from University Housing.
1st Offense, Non-Quiet Hours Noise Violation: Warning, documented
1st Offense, Quiet-Hours Noise Violation: Warning, documented
2nd Offense, Non-Quiet Hours Noise Violation: $25.00 & meeting with Res Life staff
2nd Offense, Quiet-Hours Noise Violation: $50.00 & meeting with Res Life staff
3rd Offense, Noise Violation (Any hours): $100.00 & meeting with Dean of Students
Any member of the University community (faculty, staff, or students) may make a report of student behavior they find to be disturbing or distressing. Examples of such behavior include threats or actual injury to self or others, continual disruptions of the living or learning environment, unwillingness or inability to meet basic personal needs (eating, hygiene, and/or dressing), or behaviors that seem totally out of character for a known individual.
Any person wishing to make a report may contact Residence Life at 409-880-8550 or University Police at 409-880-8311 in an emergency or at 409-880-8307 for non-emergency situations. The reports should include factual information (date, time, place, and name of student) and contact information for the person making the report. Anonymous reports will be accepted but are not easy to investigate. Any misuse of this reporting system will be handled through the appropriate conduct process.
Cardinal Village is a 100% smoke-free community. Smoking, including electronic cigarettes and vaping, and the use of tobacco products are prohibited in all university facilities, including all university residence halls. Violators of the smoke-free policy will face receive a fine of $200.00 and student conduct action, including possible eviction from University Housing.
Solicitation, including non-commercial solicitation, political campaigning, survey, distribution of goods, selling, or any business in the halls is not permitted unless specifically authorized due to concerns over the comfort and safety of the residents.
Residence halls are open to residents assigned to that building, university officials, and guests who have legitimate reasons for being in the building. Residence halls are special-purpose buildings and are not open to the general public. Visitation in any residence hall is a privilege. This has been established to permit guests to visit residents in their room during specified hours. The rights of roommates to study, sleep, and have privacy take precedence over visitation privileges. Roommates should not feel compelled to leave the room or be placed in situations that may cause embarrassment or inconvenience in order to accommodate guests. A guest is defined as any person who is not a resident of the building they are visiting.
All guests must enter through the main lobby or entrance of the building. All guests must leave a government-issued photo identification card with Residence Life during their stay. The card will be returned when the guest leaves the residence hall. Residents are responsible for the behavior of their guests and are required to escort their guests within the building at all times. Residents are responsible for ensuring that guests are familiar with and observe all Lamar University and Residence Life policies and procedures.
An overnight guest (same gender only) is permitted only with the consent of the roommate. The resident must submit an Overnight Guest Request Form signed by both the resident and the roommate at least 48 hours prior to the guest’s overnight stay. An overnight guest may stay no more than two nights up to two times per month. No weekday overnight stays are permitted. Children (any guest under 18 years of age) are not permitted to stay overnight in the residence halls and must be accompanied by an adult (any guest or resident over 18 years of age) at all times.
Visitation hours are from 10:00 a.m. to 2:00 a.m. every day. Visitors who are not approved overnight visitors must leave the residence hall by 2:00 a.m.
Failure to follow regulations will result in student conduct action including a fine of $100 and possible loss of visitation privileges. Residence Life shall have the discretion to modify and/or withdraw visitation hours should it be determined that members of a residence hall have not maintained the community standards related to the visitation policy and behavioral expectations of the university. The visitation policies and procedures exist to help maintain an environment supportive of and conducive to learning community and the academic mission of the university. Guests are limited in order to maintain occupancy limits and noise levels on campus.
Alcoholic beverages are not permitted in any residence hall. Alcohol bottles and/or containers may not be kept in any resident’s room for any reason, including decorative purposes. Students are also responsible for all state laws regarding alcohol, including public intoxication and providing alcohol to minors, as well as the alcohol policy as stated in the Code of Student Conduct. As the visitor policy states, residents are responsible for the actions of their guests and should educate their guests of policies prior to their visit. If alcohol is found within the common areas of the residential unit, both residents will be held responsible. If alcohol brought by a guest of the resident is found within in a residential unit, the residents of that unit will be held responsible. Residents found in possession of alcoholic beverages are subject to student conduct action and a $100 fine.
Candles, torches, incense, hookahs, pipes, and any other devices (oil lamps, lava lamps, etc.) that produce an open flame or have an open heating coil are extremely hazardous and are prohibited in the residence halls. A charge of $50.00 will be applied to the student account when these prohibited items are found.
Toasters, hot plates, and other small appliances with heating elements are not allowed in the residence halls. These items present problems in terms of overload of voltage to the power outlets in the units and are potential fire hazards. A charge of $50.00 will be applied to the student account when these prohibited items are found.
Curtains, unless marked flame retardant with a factory label (UL listed as flame retardant), are not permitted in the residence halls. The tag must remain on curtains at all times.
Students may bring area rugs, carpet, tension rods, curtains, and other decorating items as long as nothing is permanently adhered to any surface. The room must be returned to the original condition before check-out. Any damage resulting from nails, screws, carpet tape, contact paper, or any adhesives must be repaired so that no damage is visible. Students will be charged for any damage found during the check-out process. Residents should contact Residence Life if they have questions about how to hang an item without causing damage. Note: Poster putty is generally the safest way to hang items and is easily removed when following manufacturer’s directions.
Decorations may not hinder the use of, or restrict access to, hallways, doorways, stairs, corridors, or fire-related equipment. Do not attach anything to, or tamper with, light fixtures, sprinkler heads, safety equipment, or exit signs. These restrictions apply to both student rooms and public areas.
Decals and stickers cannot be attached to painted walls, windows, or other surfaces of any university property located in the suite. Construction barriers, traffic/street signs, newspaper machines, etc. are also prohibited because these items are almost always stolen property.
Live Christmas trees and boughs are strictly prohibited in all rooms. Residents may not use seasonal lighting, such as twinkle/rope lights, as decoration. Seasonal decorations must be of a fire retardant material. In order to maintain the physical condition of the residence halls, residents are asked not to damage the painted walls or surfaces in their room.
It is the policy of Lamar University that any unlawful manufacture, possession, or delivery of any controlled substance or illegal drug is strictly prohibited. The Student Code of Conduct also prohibits possession of drug paraphernalia (bongs, hash pipes, blow tubes, water pipes, etc). Moreover, it is the policy of the state of Texas and of this university that this institution will be free of illegal drugs.
Students may not possess fireworks, explosives, ammunition, gunpowder, spray paint, or any other related materials in campus facilities. Similarly, all flammable liquids and hazardous materials are prohibited in the residence halls (gasoline, kerosene, lighter fluid, car batteries, corrosive acids, etc.)
Halogen lamps are prohibited in all facilities. Use of these lamps is against the National Electric Code and the Life Safety Code.
Residents are not allowed to keep pets. Unauthorized pets will be removed by university officials if the resident cannot be found or refuses to remove the pet. Residents will automatically be charged an extermination fee to spray for fleas, ticks, and other pests, and/or a $100.00 fine any time an unauthorized pet is found in the resident’s possession. Pets do not include service animals for those individuals who have special needs.
Students may NOT bring the following into any residence hall: firearm, gun, ammunition, or any other weapon which may be hazardous to the health or safety of residents. Prohibited items include, but are not limited to: pellet guns, BB guns, stun guns, paintball guns, blow guns, airsoft guns, sling shots, arrows, bows, axes, machetes, nunchuks, throwing stars, rifles, handguns, firecrackers, and knives with a blade over 5-1/2 inches. University Police may confiscate these items. Possession of weapons or explosives will lead to student conduct action, possibly to include eviction and expulsion.
Lamar University provides high-speed wired and wireless internet to the residents of campus housing. Personal routers that are plugged into the network slow down and can even crash the network for all occupants of the residence hall. To maximize the campus network speed and performance, personal routers are not allowed and are subject to confiscation and the $50 prohibited item fee if found within a unit.
The university employs full-time custodial staff for the residence halls. These staff members are responsible for cleaning the common areas in the facilities, including the lobbies, hallways, and community restroom facilities. Residents are responsible for cleaning their room and suite or private bathrooms. Residents should report any cleanliness concerns to the front desk. For safety reasons, students may not enter the restroom facilities or other areas when the custodial staff has blocked the entrance or area for cleaning purposes.
The climate in Southeast Texas is conducive to the growth of mildew and mold. Residents must provide appropriate climate control. Always keep the thermostat on AUTO. Keep the space clean, and take other measures to minimize mold and mildew from accumulating in the space. Residents must clean the space on a regular basis to remove visible moisture accumulation on windows, walls, and other surfaces as soon as reasonably possible. If this is not cleaned, it can create continued mold growth. Do not place wet or damp towels or clothing on the furniture as this encourages the growth of mold. Residents cannot block or cover or obstruct heating, ventilation, or air conditioning ducts in the space. Residents must immediately report to Residence Life:
- Any evidence of water leaks or excessive moisture in the space as well as in any storage room and/or common area.
- Any mold or mildew growth that cannot be removed by applying a common household cleaner.
- Any failure or malfunction of the heating, ventilation, or air conditioning systems in the space.
- Any inoperable windows or doors.
Exterminators will treat the residence halls on a regular basis throughout the year, normally during semester breaks. Residents will be notified in advance. If an attempt is made by Residence Life/Facilities Management to exterminate a room and the resident refuses to allow entry, the resident will be assessed a fee to have the application rescheduled. If medical problems exist, a letter from a physician must be sent to Residence Life to determine if an alternate type of treatment may be available. Material can be obtained from Residence Life concerning the types of chemicals used and optional forms of treatment.
Residents should contact the Residence Life office if they believe that they have an infestation of any kind of pest. The Residence Life office will work with Facilities Management to determine if an infestation exists and to treat if necessary.
A resident that has an infestation of any kind must follow the instructions of the Residence Life office to prepare the room for treatment. A resident may be required to leave the unit during treatment. The Residence Life office will communicate what steps will be required to prepare the room for treatment. It is the resident’s responsibility to adequately prepare the room for treatment if the treatment is to be effective.
Residents are responsible for taking their trash to the dumpsters located near the commons building of each residence hall. Students should not put trash in the corridors, stairwells, or in other common areas. When trash is found in the corridors, a trash removal charge of $50.00 per bag will be split between residents of the floor of that building. Residents should not deposit room trash in the litter receptacles located throughout the grounds since these receptacles are intended for litter.
Residents are expected to maintain an acceptable state of cleanliness at all times. Residents are responsible for cleaning their bathrooms throughout the year. Residents are expected to maintain a safe and healthy living environment for their safety, as well as others in the living community. Uncovered food, excessive trash, scum build-up in bathroom area, offensive odors, and other cleanliness issues may result in a Residence Life staff member instructing the resident to clean the room. This decision is at the staff member’s discretion. Violations of this policy and failure to comply will result in fines up to $100.00. Custodial services are not provided after the resident has officially moved into the room. Residents should report any cleanliness concerns to the front desk.
Offensive odors are prohibited. An offensive odor is any odor or aroma of such intensity it becomes apparent and is offensive to others. Any odor can become offensive when it is too strong. Staff members will address offensive odors when complaints are received. Residents identified as being responsible for the offensive odor will be asked to eliminate the cause of the odor.
Furnishings and equipment in the community areas is available for all residents to use. As shared spaces, residents are not permitted to move this furniture into their rooms. If it is determined that a resident has moved community area items into a residence hall room, the furniture or equipment will be removed and a removal fee will be billed to the resident's account. Residents and their guests are not permitted in common spaces and areas (hallways, lounges, laundry room, etc.) if the residents or guests are not fully clothed (wearing a top and bottom clothing article). It is the responsibility of all residents to keep the community space clean and organized.
Residents may request to reserve common area spaces (lounges, study rooms, etc.) by contacting the Residence Hall Director. Space is reserved for use by University Housing residents.
Residence Life professional staff must approve any and all signs before displaying them inside or outside of a residence hall. In addition, all signs, posters, and other like items must be approved by the Student Activities Office, located in Setzer Student Center Room 212, before signage can be posted in any public area on campus. All approved signage can only be posted in approved areas. It is the responsibility of the organization/student to remove dated signage.
No banners, posters, flyers, or other signage are to be displayed or posted unless you have made special arrangements with Residence Life professional staff. Restaurant coupons are permitted at the front desk for your convenience, if space is available.
All damages, responsibility for which cannot be assigned to individual residents, will be prorated in accordance with Residence Life’s determination of the student population involved. Damages will be categorized by room, floor, hall, and building. Residents are strongly urged to report any violation involving University Housing damages to Residence Life staff, with the names of those responsible. Residence Life will maintain the confidentiality of residents who report an incident.
Limited-use community kitchens are provided for residents’ use in all residence halls. Residents are expected to leave the kitchen clean at all times. Failure to keep the kitchen clean may result in the kitchen being closed for a specified time. The kitchen may not be used as a substitute for the meal plan.
Cooking Guidelines for Community Kitchens
To prevent smoke build-up, fires, and building evacuations, please take the following precautions:
- Do not leave the stove unattended when cooking – always stay with your food.
- Keep exhaust ducts clear and turned on when cooking. Pots and pans can block exhaust ducts.
- Keep oven, broiler and top burners clean. Splattered food and grease causes smoke.
- Keep anything that can catch fire (potholders, oven mitts, wooden utensils, paper or plastic bags, food packaging, towels, etc.) away from the stovetop.
- Burners/stove/broiler will continue to cook after being turned off. Remove pots/food immediately. Stay with stove until it cools down.
- Do not open the door(s) to air out smoke; this may set off the building alarm. Open windows, and if you have a fan, use it to blow heat and smoke away from the front door or smoke detector.
There is at least one laundry facility in each residence hall. Washers and dryers operate at no cost to the resident. The university is not responsible for laundry that is lost, damaged, or stolen. Laundry left in the laundry rooms may be disposed of. The university recommends that students stay with their laundry while it is in the laundry room. Laundry facilities are for residents in their building only. Mechanical problems with the machines should be reported to the front desk.
All students, faculty, and staff are required to purchase a current parking permit and display it if they park a motorized vehicle (automobile, motorcycle, scooter, moped, etc.) on campus. At the time you receive your permit, you will receive a copy of the parking and traffic regulations. Student parking areas are designated by letter. Student vehicles are parked only in the lots indicated by the parking permit. Parking spaces are not guaranteed.
Students may contact University Police for an escort from the parking lot to their building by calling 409-880-8307.
Parking permits are purchased at the Lamar University/Lamar Institute of Technology’s Cashier’s Offices, as appropriate. After payment, present your receipt to the Parking Office to receive your parking permit.
- Parking Office: Carl Parker Building, Room 109
Additional Parking Requirements for Residents
- Residents of university housing are allowed to operate one properly tagged and functioning passenger vehicle or pickup truck (with no commercial lettering) not in excess of three-quarter (3/4) ton GVW (Gross Vehicle Weight) on the university campus.
- Trailers, campers, and boats are not permitted and will be towed at the owner’s risk and expense.
- Residents are prohibited from using any parking area on university property for the storage or repair of any motor vehicle including oil changes or disposal.
- Any vehicle parked so as to block or inhibit access to any dumpster, fire lane, or university building will be towed at the owner’s risk and expense.
- Residents are required to obtain a university parking permit decal each academic year and are also required to adhere to all parking rules and regulations.
- Residents are not permitted to wash vehicles or change the oil of a vehicle on campus property.
If a resident vacates an assigned space and leaves personal possessions, these items will be considered abandoned property. All items left will be removed by Residence Life staff at the resident's expense and discarded, recycled, or donated at the University’s discretion.
Lamar University, Residence Life, and university staff will not be responsible for student property left in any residence hall after the student checks out or vacates the room. If property of value is found, it will be removed and either stored for a limited time or it may be disposed of at the discretion of the University. Items found in common areas in which the owner cannot be identified may be disposed of immediately. If items are stored, the student will be charged an abandoned property fee and the storage costs.
Bicycles are allowed to be stored in a resident’s room. The majority of residence halls have bicycle racks located near the entrance of the building for proper bike storage. No bicycle, scooter, or motorized vehicle can be stored in the hallway of any residence hall for any reason. If a resident’s bicycle, scooter, or motorized vehicle is found elsewhere, University Police will impound it and fine will be issued to the resident. Bicycles, skateboards, scooters, or any other motorized vehicle (unless medically necessary) should not be ridden inside the residence hall. All bicycles should be registered for use on campus through the Parking Office, located in the Carl Parker Building, Room 109.
Due to fire safety regulations, gasoline-powered motorcycles, scooters, mopeds, etc. are not allowed in the residence halls at any time. Bicycle and motorcycle operators must follow all state, local, and university rules and regulations. Lamar University’s parking regulations are located at universitypolice.lamar.edu.
Each room is equipped with high-speed Ethernet computer connections. Students are required to provide their own computer with a network port and Ethernet cable in order to use the Ethernet connection. Wireless internet is available in the lobby of each hall but not in the individual rooms.
Residents should verify that up-to-date security software (anti-virus etc.) is installed before using the internet. Remember, preparing a computer for safe connection to the Internet is much faster than removing malware, spyware, and rootkits.
Each student at Lamar University and Lamar Institute of Technology is issued an email account that is an official method of communication from faculty and administrators to students. Each student is responsible for checking and responding to email messages on a regular basis. Residence Life will correspond with students through their LU/LIT email account. Any misuse of email should be reported to the Residence Life office.
Emergency Gate Improper Access
The emergency exit gates located within the residence halls are intended for emergency use only. Improper use of these gates will result in a fine of $200.00.
The Family Educational Rights and Privacy Act is a federal law that protects the privacy of student education records. In accordance with FERPA guidelines, Residence Life staff will not share any resident information, other than directory information (may include address, email address, phone numbers), with anyone outside of the university system. This includes, but is not limited to, information about a resident’s grades, behavioral history, health concerns and financial information. Exceptions to this act, regardless of age, will be made in life-threatening situations.
Floor meetings are conducted periodically by Community Leaders. Attendance at these meetings is mandatory because pertinent information is distributed to each resident. All residents will be held responsible for this information. Residents who have a scheduling conflict should contact their CL prior to the meeting and make other arrangements.
Desk hours vary in each residence hall. Contact a staff member for specific hours.
All students who live on campus are required to purchase a meal plan. The various options and costs are on the Residence Life website. In general, each plan has two components: (1) Dining Hall meals and (2) Dining Dollars, a declining balance cash account. Dining Hall meals can only be used at the Brooks-Shivers Dining Hall, located next to Cardinal Village, which offers all-you-can-eat food-court style service. Dining Dollars can be used at several campus locations including:
- The Nest Food Court, located in the Setzer Student Center
- Mirabeau’s Cafe, located in the Setzer Student Center
- Outtakes Convenience Store, featuring Papa John’s Pizza, located in Monroe Hall
- Oasis Juice Bar, located in the Recreational Sports Center
- Select athletic events
Residents choose their meal plan when they complete their application for on campus housing. Residents have until the 12th day of class to change their meal plan at the beginning of each semester. Residents must purchase a new meal plan every semester. Unused Dining Hall meals and Dining Dollars do not carry over to the next semester. If unused, they are forfeited. Residents may add Dining Hall meals or Dining Dollars to their meal plan if they are running short.
The roofs, ledges, attics, storage closets, and mechanical/electrical equipment rooms of all university-owned buildings are restricted areas and off-limits for all residents. Entry without proper authorization is prohibited. Violators of this policy will be subject to student conduct action.
Smoke Detector Tampering
Smoke detectors should not be tampered with in any way by residents. Tampering with a smoke detector will result in replacement of damaged equipment (if necessary) and a fine of $100.00.
Storage space is limited to the space available in the student’s room. The storage of personal belongings on campus during Summer months is not available. Students may contact local storage rental facilities in the community. The university does not have storage space for residents to use. No storage is available for unwanted furniture. No furniture provided by the university may be removed from the suite.
Sustainability is a primary concern of the university and Residence Life, and energy conservation should be a concern of every resident. Whenever exiting a room, residents should turn off lights, computers, and non-essential electronic appliances. On a regular basis, unplug unused electronic appliances, conserve water, and recycle.
Each suite is equipped with its own thermostat that is set to regulate the unit to moderate temperatures within the unit. This regulation is in place to prevent the growth of mold within the unit and to keep the air conditioner from freezing up, causing it to break. The thermostat should always be set on AUTO. Tampering with a thermostat will result in replacement of damaged equipment, if necessary, and a fine of $100.00.
Windows in facilities with central air conditioning must be kept closed at all times to maintain the temperature. Vents may not be stuffed or taped; windows may not be obstructed; and windows may not be decorated with any type of material, including foil, shoe polish, posters, signs, etc. Residents may not bring window unit air conditioners or space heaters into any building. Residents throwing anything out of their window will be subject to student conduct action.
The residence halls are closed for winter break from the Sunday after graduation in December until the Saturday before classes begin in January. Residents will keep their room key and access card during the closure and will not be allowed access to the residence hall until the halls re-open in January. Card access will be deactivated at the beginning of the closure. Residents should bring home everything that they believe that they may need during the winter break. Access cards will be deactivated, and residents will not be allowed to access the residence hall.
Winter break housing is temporary housing offered to approved athletes and international students.
Students may not set up computer networking between rooms in the residence halls. Exterior wiring, satellite equipment, and antennas are not permitted in order to maintain the exterior physical condition of the facilities, as well as for security reasons. All residence hall rooms on campus have wireless internet connectivity. The internet service provided is for personal and educational use only. Commercial use of the provided internet service is prohibited.
Lamar University has its own police department on campus that employs full-time, certified police officers. Our officers are licensed peace officers in the State of Texas with county wide jurisdiction. University Police is available for services such as contacting a student in an emergency situation, assisting when keys are locked in a car, providing escort service on campus at night, transporting students to the hospital, and meeting various other needs as they arise. Students can contact University Police for both emergency and routine calls. In emergency situations call 409-880-8311. For non-emergency situations call 409-880-8307. For crime information and personal safety tips, visit the University Police website at universitypolice.lamar.edu.
The safety and security of residents is a primary concern. Residents must keep their access cards on them at all times to identify themselves as residents, and access cards should never be given to anyone else to use. Please remember that safety starts with each resident.
- Never let someone into your building or your room that you do not know.
- Never prop open an exterior door or tamper with door alarms.
- Keep your key and access card with you at all times.
- Always lock your room door when you are in the room and when you leave. It only takes a few seconds for a thief to enter a room and steal your property.
- Walk in groups when traveling outside the residence halls, especially at night. If this is not possible, utilize the university services available to you such as escorts and the shuttle bus.
- Always travel in well-lighted, heavy-traffic areas.
If you see suspicious activity, immediately call University Police at 409-880-8307 (non-emergencies) or 409-880-8311 for emergencies.
Students are encouraged to follow safety precautions at all times. The following are some tips for community living taken from the Underwriters Laboratories Inc. website:
- Do not overload power strips or outlets. When cords overheat, they can deteriorate quickly and cause a potential shock or fire hazard.
- Use a power strip with an over-current protector, which will shut off power automatically if there is too much current being drawn.
- Be wary of electrical outlets that get too hot to touch. If it feels warm, unplug all appliances and enter a work order at the front desk immediately.
- Do not connect multiple power strips together.
- Do not route cords under doors or carpet; this could cause them to overheat or ignite.
- Do not staple cords; this could damage the insulation and expose wire.
- Use light bulbs with correct wattage for lamps. If the wattage is not noted on the lamp, do not use a bulb with more than 60 watts.
- Halogen lights/lamps are not permitted on campus.
- Never plug more than one high-wattage appliance into a single outlet (i.e. hair straightener, iron).
- Check all appliances for frayed or cracked cords and make sure to replace them.
- If power goes out in your room, immediately report this to the front desk.
- Become familiar with the location of the nearest fire extinguisher and know how to use it.
Electrical Power Strips and Extension Cords
Residents must use Occupational Safety and Health Administration (OSHA) Nationally Recognized Testing Laboratory approved surge protectors (electrical power strips with built-in circuit breakers) if additional electrical outlets are needed. Multiple plug adapters, splitters, and extension cords are not permitted. Power strips should never be plugged into each other and cords should not be under carpet or stapled. Follow the electrical safety guidelines below.
Emergencies should be reported to University Police at 409-880-8311 or 911 and to a Residence Life staff member. Emergencies include life-threatening situations, fires, floods, exposed electrical wires, or danger to life or property.
The emergency alert system is designed to alert the campus in case of an imminent threat. Sirens are located to ensure the alert sound may be heard across the main university campus. While the alert system may be heard inside some buildings on campus, the system is designed to provide an audible alert outdoors.
Lamar University has contracted with ConnectED to provide a state-of-the art, web-based emergency notification system. The system allows Lamar University to contact faculty, staff, and students quickly with news and information in the event of an emergency. The system is capable of contacting individuals on cellular, home or office phones, PDAs, voice mail, and by text message, email and TTY/TTD. The ConnectED system will call two phone numbers and send messages to two e-mail addresses from what is posted in the student information systems. Students should add their cell phone numbers to the system. Students should also add their personal email address to the system. Students are encouraged to verify their telephone and email information in the Lamar University system. More information may be found at universitypolice.lamar.edu/services.
There are 32 emergency phones located throughout campus. The phones are on white posts with a blue light on top. Operation is easy. You push the red button and talk directly to a police officer. When the red button is pushed, your location is automatically transmitted to University Police. Individuals who are hearing impaired should remain at the phone (safety permitting) until an officer arrives. In addition, there are several emergency phones located within buildings across campus. The building phones are silver. Phone locations are marked in parking maps and in safety brochures available from University Police located at 211 Redbird Lane. Call boxes can be used to request police assistance, escorts, assists with vehicle problems, and information.
Occupants are required to evacuate the building when an emergency alarm is activated. If an alarm sounds in your room, evacuate to the lobby area. If it is an alarm for the entire building, evacuate to the locations listed on the following page. Failure to follow these procedures will result in student conduct action and/or a damage charge. The university wants to protect the residents on campus. Tampering with safety equipment may impede exit procedures in an emergency.
The university conducts fire drills each semester. Residents should familiarize themselves with the location of nearby fire extinguishers, exits, and manual pull stations in your area and how to use them. Tampering with safety equipment and/or transmission of a false alarm is a violation of state law, and violators could be charged in the appropriate civil court. Violation of this law is a state jail felony. Starting a fire on a university campus is a felony. Students may be charged for all costs associated with tampering with safety equipment, including setting off the fire alarm. The minimum charge for fire alarm activation is $200.00. Students will be referred to the Dean of Students, and student conduct actions could result in suspension from the university.
If a fire occurs, the following procedure should be followed:
- Activate the manual pull station building alarm system.
- IMMEDIATELY contact University Police at 409-880-8311.
- If a minor fire appears controllable, promptly direct the charge of the fire extinguisher toward the base of the flame only if you can do so safely.
- Evacuate when prompted by continuous sounding fire alarms or by an official announcement.
Fire Alarm Evacuation Procedure
Be aware of and make use of designated primary and alternate evacuation routes. Leave the building in an orderly manner without rushing or crowding, and NEVER USE THE ELEVATOR DURING A FIRE. If you are unable to exit the stairwell, remain in a safe zone until emergency personnel are able to assist you. Provide aid to those who need it in an emergency evacuation situation. Smoke is the greatest danger in a fire, so stay near the floor where air may be less toxic. Always evacuate crosswind and/or upwind away from any fire emergency by a safe route. Evacuate to at least 300 feet from the building and out of the way of emergency vehicles. Report any individuals who have been injured or left behind to emergency responders. If requested, assist emergency crews.
Should you become trapped inside a building during a fire and a window is available, place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air may be less toxic. Shout at regular intervals to alert emergency crews of your location. DO NOT PANIC!
Evacuation Locations (to be used in any building evacuation process):
- Campbell Hall – Parking lot to the West of Campbell Hall
- Combs Hall – Parking lot in front of building
- Gentry Hall – Parking lot in front of building
- Monroe Hall – Parking lot to the West of Monroe Hall
- Morris Hall – Parking lot in front of building
DO NOT RETURN TO AN EVACUATED BUILDING until an all-clear is officially announced.
As an on campus resident, your belongings are not protected by the university from theft, vandalism, fire, sprinkler system activation, maintenance failure or for any other reason. Maintenance failure does not constitute a reason for a refund. Residence Life strongly encourages students to either (1) make arrangements with their parent’s or guardian’s homeowner’s insurance company to insure coverage for personal belongings, or (2) purchase separate personal property insurance or renter’s insurance policy. In some cases, parent’s homeowners insurance will cover damage to personal property in a state owned residence hall, but this is not always the case. Items of value should be marked for identification and serial numbers recorded with permanent markings. Students should secure medical insurance coverage for themselves as well. The university does not provide theft or damage insurance for residents; therefore, each occupant is encouraged to purchase some type of personal property insurance.
Both full-time and part-time students of LU and LIT are required to obtain a school-issued photo identification card. The Cardinal OneCard is used by Lamar University and serves as the university ID card, meal plan card, library card, and debit card for the student’s OneAccount. This card is used to receive financial aid and any Lamar University refunds. Students must activate their Lamar University email account and check it regularly in order to receive Lamar University financial information from Cardinal One and the Lamar University Financial Aid Office. Lost CardinalOne cards must be replaced immediately. Replacement cards are issued for a fee in the Wimberly Student Services Building, Room 116.
If any person is caught misusing the card for identification purposes, the card may be confiscated by University Police or other appropriate university personnel and the student may be subject to student conduct action by the Dean of Students or University Police. Misuse of the card includes but is not limited to: using the card to gain entry into a university residence hall or event that the person is not eligible to enter, loaning the card to someone else, or altering the card in any manner. Confiscation of the card will not affect any remaining cash balance in the student’s account.
Your student ID card should be carried at all times. Members of the Residence Life staff may request proof of identity of any person on University Housing property. Failure to identify yourself to a staff member upon request is a violation of university rules and regulations.
It is the policy of the university to foster a campus environment that is free from intimidation and one in which students may be educated to their fullest potential. Therefore, the university will; not tolerate physical abuse, threats of violence, physical assault, or any form of sexual assault.
The university offers services for students dealing with sexual assault or harassment and students are encouraged to speak with appropriate individuals such as Student Health Center, Dean of Students, Residence Life, University Police and/or the Title IX Coordinator. The Sexual Misconduct Policy is located online at lamar.edu/titleix.
- All students have the right to report what has happened to them under federal law.
- All students have the right to work with campus offices and law enforcement, either system or neither.
- If the incident occurred on or off campus, a report may be filed with Lamar University Police. Assistance can be provided should the student desire to file a report with the Beaumont Police.
If You Are Sexually Assaulted
- Contact University Police IMMEDIATELY. University Police will ensure you get prompt medical care. Please also notify a Residence Hall staff member when possible.
- Seek medical attention at once. Tell the health care provider that you have been raped or sexually assaulted so the health care provider can properly document treatment and collect evidence.
- Do not bathe, douche, change your clothes, or rinse your mouth. You do not want to destroy any evidence. Bring a clean change of clothing with you to the hospital.
- You have the option of reporting the crime to the police. Trained personnel will assist you and explain the legal process to you.
- Get support. Contact the Counseling Center at 409-880-8466; the Student Health Center at 409-880-8466; University Police at 409-880-8311; or the Rape Crisis Center at 409-835-3335.
Any student found to be responsible for the misuse of any safety equipment, which includes but is not limited to emergency lights, exit signs, smoke/heat detectors, sprinkler systems, fire panels, electrical panels, fire extinguishers, and public area lighting, will be assessed a minimum $100.00 fine and be subject to further disciplinary action.
Fire extinguishers are installed in all residence halls. If an extinguisher is maliciously discharged, a fee for refilling the extinguisher and for cleanup will be assessed, and disciplinary action will be taken. Tampering with any part of a fire extinguisher, including the pull pin, removing the extinguisher from its bracket/cabinet or the wall, or damaging the bracket adhering it to the wall, will result in a safety violation charge.
Some facilities have a sprinkler system that is connected to the fire alarm panel at the front desk. Students who put objects into the sprinkler devices may activate the sprinkler system, causing major damage to the building. Anyone found tampering with or activating this equipment will be subject to student conduct action and will be held responsible for any associated damage charges to the room and/or building.
LU employees will conduct routine safety checks to determine that safety equipment is in working condition and that health and safety violations are not present in the building. Students should report any problem associated with any safety equipment to the front desk immediately (discharged fire extinguishers, malfunctioning equipment, etc.). The university wants to protect the residents on campus, and tampering with safety equipment may impede emergency procedures.
- Always lock your door when you leave your room.
- Do not leave valuables in plain sight.
- Record the serial numbers of all valuables so that you will have positive identification of your belongings.
- Do not walk alone after dark. University Police and Public Safety offers an escort service after dark by calling 409-880-8307.
- Inform your roommate of your whereabouts and expected time of return if you are going to leave your room for any period of time.
- Do not prop open any exit or stairwell door. This constitutes disregard for the security of other residents and will lead to student conduct action.
- Report to a staff member any individuals who do not appear to have legitimate business in the building. Do not allow strangers to enter your room.
- If a theft or security question arises, contact a staff member or University Police.
Residents should always lock their doors. The university is not responsible for stolen property. Report lost keys and broken locks to the front desk in your building. Report thefts and assaults to University Police and to a Residence Life staff member. Residence hall main entrance doors automatically lock, and residents gain entrance by using their electronic access cards. Do not allow anyone to follow you inside the building when the doors are locked. Any interference with entrance doors or tampering with locks is a serious violation.
Local radio and television stations announce tornado watches when the weather conditions are right for a tornado but none have been sighted. Tornado warnings are announced when a tornado has been sighted. Storm alerts are broadcast when a severe thunderstorm is approaching. The university and city storm warning sirens may sound in cases of severe weather or during testing periods.
Procedure When a Severe Weather or Tornado Warning is Issued
Seek shelter immediately in designated areas. If inside a building:
- Go to the lowest level of the building, if possible;
- Stay away from windows;
- Go to an interior hallway;
- Use arms to protect head and neck in a “drop and tuck” position; and
- Avoid the most dangerous locations of a building, usually along south and west sides and at corners.
If there is no time to get inside:
- Lie in a ditch or low-lying area, or crouch near a strong building;
- Be aware of potential for flooding;
- Use arms to protect head and neck in a “drop and tuck” position; and
- Use jacket, cap, backpack, or any similar items, if available, to protect face and eyes.
In the event that a mandatory evacuation is announced, text, email, and automated phone call notices will immediately be sent out to students via the ConnectEd Emergency Notification System.
On the Housing Application, residents are asked to indicate whether they plan on evacuating themselves or if they will require university assistance to be evacuated. Residents who require assistance to be evacuated should immediately make contact with their Residence Hall Director to make arrangements to be evacuated. Buses will transport students to Stephen F. Austin State University, where they will remain for the duration of the event or until they have been signed out by a parent or guardian.
Students should make every effort to make arrangements to evacuate themselves off campus to a safe location. Space is limited on the buses and should be reserved for students who have no other means of evacuation.
Room Evacuation Preparation Procedures
- Clean out refrigerators
- Take important documents, medicine, and personal valuables
- Back-up data if leaving computers
- Remove belongings from floor, bottom drawers, and lower shelves
- Lock your room door
For full instructions, see the Guide to Hurricane Preparedness for Lamar University residents.
Video cameras have been installed in the public areas of some residence halls and parking lots to monitor activity and reduce vandalism. Cameras may be installed in entryways, lobbies, laundry rooms, elevators, vending rooms, and other common areas. Cameras may be monitored by University Police to enhance personal and building security.
Contact University Police for assistance with certain types of car problems, such as failing to start, needing jumper cables, being blocked by another car, or having the keys locked inside the car. Call 409-880-8307 for assistance.
The Center provides career coaching services, job search, resume, and interview assistance as well as testing services. The Center also assists students in meeting with various types of employers. The Student Employment Center offers job opportunities both on and off campus. Their offices are located in the Galloway Business Building, Suite 102. For an appointment or more information, call 409-880-8878 or visit their webpage.
The Financial Aid Office is located in the Wimberly Building, Room 216, and assists qualified students in obtaining scholarships, loans, and grants. For more information, call 409-880-8450.
Mail for residents, including packages, is not accepted in the residence halls. Residents who which to receive mail on campus must rent a post office box. Box rental fees are paid in the Cashier's Office, located in the Wimberly Student Services Building. Residents must provide the payment receipt to the Post Office window sales clerk, who will then assign a post office box to the resident. Box rental fees are non-refundable. The Post Office is located on 221 Redbird Lane between the Communications Building and the Carl Parker Building.
Mail boxes are located in the main lobby of the LU Post Office. Mail boxes are accessible Sunday through Saturday from 7:30 a.m. to 9:00 p.m. Hours may vary per semester. Hours of operation for window sales are from 8:00 a.m. to 4:45 p.m. Monday through Friday.
Please instruct correspondents to use the correct zip code + the last four digits of your assigned box number for mail addressed to you. Experience has shown that most delayed mail results from an incomplete mailing address and/or an incorrect zip code.
Correct Mailing Address:
P.O Box [Resident’s assigned box number]
Beaumont, TX 77710-[last 4 digits of Residents box number]
The Student Health Center is an outpatient clinic offering medical care and counseling to all students. Office hours are 7:30 a.m. to 5:00 p.m. Monday through Friday. Calling early in the morning will increase your chances to be seen the same day. Residents should call 409-880-8466 to make an appointment. The Student Health Center is located across from the Dining Hall, next to the tennis courts.
If you are sick or hurt and need help, contact any Residence Life staff member. The staff member will contact University Police for assistance, if necessary. If transportation to the hospital is required, University Police will either transport the student or call an ambulance. Ambulance transportation will be at the student’s expense.
Each residence hall is staffed with both professional and student staff members that put on events throughout the semester for residents. The programs often provide food, music, and activities that are free of charge to residents. Residents may contact their Community Leader to find out about upcoming Residence Life programs.
Lamar University offers a free shuttle service from 5:30 p.m. to 12:30 a.m. daily. Students utilizing this service must have a valid ID. The shuttle service provides transportation for students on campus and within the immediate vicinity of the campus. Students should call 409-880-2241 for this service. A shuttle map containing pickup and drop off locations and the schedule can be downloaded from the University Police at universitypolice.lamar.edu.
Tickets may be purchased for athletic events, concerts, fine arts productions, and other campus activities. Some tickets are free for current students.
- Athletic Ticket Office: Montagne Center, 409-880-1715
- Theatre and Dance Office: Theatre Arts Room 201, 409-880-2250
- Music Office: Simmons Music Building Room 103, 409-880-8144