Proposal Development

To maximize the time spent in proposal development, faculty should contact ORSPA early in the development process for several reasons:
  • Submission priority is on a "first come, first served" basis.
  • Early completion of budget costs provide an effective framework for project tasks and accomplishments.
  • All paperwork and procedures can be reviewed to ensure necessary documentation is completed.
  • Any proposal development services can be scheduled to support the project. 

Meet Early - Talk Often!

 

Getting Started

Eligibility Criteria

Faculty should consider the Lamar University eligibility criteria for Principal Investigators and Program Directors as well as any potential Co-Principal Investigators and Co-Program Directors:

Principal Investigators (PI) and Program Directors (PD/PI):

  • Lamar University faculty with a full-time academic appointment as Professor, Associate Professor, or Assistant Professor
  • Special exceptions for PI eligibility will be considered by the Associate Provost for Research on a case-by-case basis

Co-Principal Investigators (Co-PI) and Co-Program Directors (Co-PD/PI):

  • Lamar University faculty with a full-time academic appointment as Professor, Associate Professor, or Assistant Professor
  • Non-tenure track (including visiting) faculty with permission from the Dean and Department Chair
  • Research faculty in a non-grant funded position, with permission from the Dean and Department Chair
  • Researchers affiliated with another University or agency when involved in a collaborative project, with completed Sub-recipient Commitment Form.

Initial Considerations

Once eligibility is determined, the following information is offered as initial considerations when initially developing your proposal.  Time permitting, ORSPA Pre-Award Specialists are available to collaborate with you in proposal development. 

  • Develop the idea.  Decide what you will attempt to accomplish in each stage of the idea. Contact ORSPA to apprise them of the research interest.  In addition, begin a funding search.  It is always helpful to look at funding opportunities that are three months in the future.  For large projects, estimate a six month or greater timeline.
  • Once a funding opportunity is identified, Notify ORSPA to ensure your submission is on the calendar and to set the budget development appointment.  In addition:
    • determine how you will accomplish your goals, project needs and budgetary needs according to the specific criteria in the grant
    • thoroughly read the funding solicitation/request for proposal to ensure all guidelines are met
    • peruse any additional required proposal submission documentation such as NSF's Proposal and Award Policies and Procedure Guide or NIH's SF424 (R&R) Application and Electronic Submission Information Guide
    • it is helpful to read the organization's strategic plan and review prior awards
    • determine if a white paper is required or, depending on the sponsor, if it is helpful to engage in discussion with a program officer
    • determine if a letter of intent or a pre-proposal is required
    • decide if additional assistance is needed.  ORSPA staff, given ample time and notice, can collaborate in proposal development services.
  • Prior to your ORSPA budget development meeting with a Pre-Award Specialist, initially consider your budget:
    • ascertain that the project can be completed utilizing the available external funding   
    • determine if internal support / cost share / match is required or necessary to the project.  Gather the applicable internal match information.  
    • determine who will work on the project, the need for student assistants, all equipment costs, detailed supply category costs, necessary travel (conference name, dates and location are now required), participant support costs, and other costs.  Be diligent to ensure all costs are applicable and all tasks are considered for the project budget.
  • When meeting with a ORSPA PreAward Specialist, the ORSPA submission date will be confirmed (at least three business days prior to the funder's due date to ensure cursory review).  In addition, you will discuss additional forms for submission.  These could include the Internal Routing Sheet, Matching Fund Form, Sub-Recipient and Contractor Determination Form, Sub-Recipient Commitment Form, Human Subjects Review Form and Conflict of Interest Policy and Disclosure Form.  These forms are available online for your preliminary review and completion.  All applicable forms are due, in their entirety, prior to submission.
  • If other issues are anticipated, such as export control, potential intellectual property questions, conflict of commitment, responsible conduct in research, compliance considerations, additional information may be found here

ORSPA Proposal Development Services

ORSPA Pre-Award staff may provide proposal development collaborative services when very early notice is given and as time is available.  For assistance with the following services, please contact the ORSPA office:

        • proposal strategy
        • proposal format and proofreading
        • review and interpretation of sponsor guidelines
        • identification and resolution of potential compliance issues
        • review and completion of all project assurances and certifications
        • negotiation with sponsoring project offices, collaborators and/or for-profit entities
        • review and editing of proposal components.  Proposal editing specifically evaluates
           sentences, paragraphs and sections for organization and coherence, strengthens
           sentences and paragraph structure, eliminates redundancy, suggests    potential
           revisions to achieve page or space requirements, and evaluates language usage,
           spelling and grammar for accuracy.